Arbor Ridge Home Owner Meeting for January 20, 2015

Homeowner Input

• None

I. Meeting Called to Order

• 6:34 pm

II. Meeting Minutes

September 23, 2014 Minutes were motioned for approval; Board passed the minutes unanimously. Motion carried.

III. Treasure’s Report

Lynda DuLong gave the following report:
We are trending on track with all budget categories with the Main and Cottage Collections. TMG received the Reserve Study Report for both the Main and Cottage Collections by Reserve Funding.

IV. Committee Report

• Neighborhood Watch – Lisa Walker reported: Going well. Continue to send updates as she gets them. Gave a report of an intoxicated woman that was wondering the neighborhood in the early part of the morning checking for unlocked doors. Homeowners need to be sure to lock doors. Newsletter will be going out in March.
• Social/Newsletter Committee – Lisa Walker reported: Holiday Lighting Contest went well. There were three winners. Easter Egg hunt will continue again this year. Putting together a craft/activity book as well. Working with other organizations to put together a new location for National Night Out.
  • Motion to approve a budget to purchase supplies for the Easter Egg Hunt – not to exceed $800. Motion carried.
• Landscape – Lisa Walker Commented: Discussion around the organization of a new landscape committee that would oversee the Main Collection. Possible guidelines around landscaping policies were discussed. Motion to create this new committee. Ken Walker to be the committee chair and Mike Farris to assist.
  • Motion carried. Compliance frequency will typically start in February-March and possibly continue quarterly. Board to start with reminders, like in the newsletter(s). Then move into compliance.
• Architectural – Board reported: No report was given
• Ad-Hoc Beaver Committee – Zen Dunaj: No report was given

V. Management Report

Administration

• Board discussed dissolving the payment plan option. Only one homeowner is currently doing this and is not under any hardship since December 2009. The board agreed that payment plan option will only be available for reasonable hardship situations.

Financial

• Delinquency Report/Collection Update: Not much change. Vial will continue to prosecute.

VI. Unfinished Business

• Foot Bridge Maintenance: Table discussions till the weather gets better.

VII. New Business

1. 2015 Work Plan
   Fence cleaning options were discussed. Management to get bids. Columbia Geo Technical to inspect structural integrity in retaining walls throughout community. Motion to approve budget not to exceed $1000. Motion carried.
2. 2015 Reserve Study
   Landscaping maintenance and budgeted amounts were discussed for both Cottage and Master collection. Darker bark dust preferred. TMG to get bids on bark dust and pressure wash. Will review to see if concrete/curb repairs are needed during compliance reporting. Board discussed looking into using LED’s for all the lighting in the community. Move forward with power washing, but postponing mailboxes. Board paid $1000 to maintenance mail boxes five years ago. TMG to obtain bids from Mike Walker and another firm.
3. Landscape Design Standards/Lot Maintenance Resolution
   Discussed earlier.
4. Master Collection Landscape Committee
   Ken and Mike to work together and come up with responsibilities and guidelines.
5. Irrigation Replacement/Water System
   Bid was obtained to do the replacement, ~$73,000.
6. Engineer Annual Review

VIII. Adjournment

• Call for adjournment was at: 8:10 pm

Arbor Ridge Home Owner Meeting for September 24th, 2013

Homeowner Input

• None

I. Meeting Called to Order

• 6:33 pm

II. Meeting Minutes

• July 22, 2014 Minutes were motioned for approval; Board passed the minutes unanimously. Motion carried.

III. Treasure’s Report

• Lynda DuLong and Yong-Feng Yang gave the following report:
  We are trending on track with all budget categories with the Main and Cottage Collections. TMG received the Reserve Study Report for both the Main and Cottage Collections by Reserve Funding.

IV. Committee Report

• Social Committee – Lisa Walker reported: Starting December 15, the Holiday Lighting Contest will begin. Lisa is looking for volunteers to help vote.
  The participation of the Annual Garage Sale was low. Board is considering options to scale it down.
  Newsletter is being put together – should be mailed sometime soon
  
• Neighborhood Watch – Lisa Walker reported: Program continues to do well. Washington County changed rules regarding food for National Night Out. They are looking to consolidate resources and may have a single event for all of Beaverton only.
• Newsletter – Lisa Walker reported:
• Landscape – Tom Wilkinson reported: Tree Project remains to be the biggest project. Phase 2 tree removal begins October 6th. 33 trees will be removed. One person requested their tree to remain. Landscaping committee reviewed and approved the trees to be removed. They have identified three more areas to plant. Tom feels that the removal and replacement of trees will improve the neighborhood. Lisa reported a tree being hit and damaged. Linda will have Davy to take a look
• Architectural – Board reported: Mike Farris said that it’s pretty quiet at this point. Most of the requests have been dealt with.
• Ad-Hoc Beaver Committee – Zen Dunaj: Not much has changed since the last report. Track T looks much better. The other track on the west side of Laidlaw is still concerning. Zen mentioned this area to John from Showplace. Lynda says John continues to monitor it. Bud Weaver mentioned he had removed four beavers. The water flow from Claremont has slowed down. Homeowner was interested in removing dead trees in Track T. That is a protected area and no items can be removed.

V. Management Report

Administration

• Homeowner Correspondence (please see management report on file, for additional information).  Homeowner correspondences were discussed regarding waived yard maintenance reminders, and overdue dues.  It was discussed, that homeowners that wish to have a fine waived are asked to present themselves in front of the board in person to discuss further.
• Homeowner was concerned with fire pits in the neighborhood and was requesting the board ban them in the neighborhood. It may be difficult to regulate that. Instead of banning them, the board may add clauses to regulate the proximity of the fire pits or possibly other regulations to increase homeowner safety.

Financial

• Delinquency Report/Collection Update: Not much change. A few are playing legal games to keep the process going. One settlement is coming in. Homes are turning over

VI. Repairs and Maintenance

• Mailboxes Concerns with what is being posted to the mailboxes. We may want to check with the Post Office to see if they have ideas.
• Watering system Yong-Feng Yang had concerns with the amount of watering in the cottage collection. Board will look into adjusting the amount of watering being done. Tom mentioned that the number of sprinkler heads could be reduced – suggested the Board look into investigating and doing that work. The timer apparently is not very customizable. This will be revisited next year when the water is turned back on.

VII. Unfinished Business

• Foot Bridge Maintenance Several proposals have been presented. They range from $1800 – $2900, depending on the services and experience provided. No decisions were made at this point.

VIII. New Business

• 2015 Reserve Study – A summary of the 2015 Reserve Study was discussed.
• 2015 Budget – Board to discuss how to fund monitoring the wetlands. For the master collection, two options were proposed for a budget. Option A increases the Wetland Maintenance upwards of $15000, which would change the annual assessment from $260 to $285. Option B specifies the budget will remain virtually the same, along with annual assessments. The beaver situation will be an ongoing issue. Zen suggests we look at other alternatives. Homeowners would like to get more clarity what all entails in that quote. Motion to go with Option B for the 2015 budget was presented. The motion was carried.
• Annual Meeting – October 22, 2014 at Bethany School. Mike Farris will provide some proxy reminder signage. Board urges homeowners to come to the meeting or turn in their proxy letter.

IX. Adjournment

• Call for adjournment was at 7:42pm

Arbor Ridge Home Owners – Below is information provided to the HOA in regards to the future of the Bethany Area.  Currently we live in unincorporated Washington County and are no part of Hillsboro, Beaverton or Portland.  Please read about the what the Citizen Steering Committee (CPO7) has to discuss at a future meeting outlined below,  Keep in mind this is not an endorsement, we are providing the information to you as a Home Owner to help you with how you want to shape the Bethany Area.  If you have any questions please visit their website.

Dear Neighbors,
CPO #7 (your official citizen group at the county level) is sponsoring a series of community get-togethers in 2015 to begin exploring the pros and cons of Bethany becoming a part of a City. Changing our current status from being residents of Unincorporated Washington County to residents of a City raises all sorts of questions and concerns–which these meetings hope to address. This is the first time ever, such a series has been held here – so there is much to learn and it’s critical we participate and voice our needs and be open to discover the possibilities.
The series is broken down into themes. The first meeting is scheduled for Thursday, Jan. 22nd at 7:00 PM and will be held at the Community Room of the new Fire Station located at 13545 NW Evergreen Street, Portland 97229 (near the intersection of Thompson & Saltzman Roads). Attached is a flyer with specific details.

Please forward this invite to all of your friends and plan to attend this meeting to help shape the future of our community. It’s an exciting time – looking forward to seeing you all soon!

All the best!
CPO7 Steering Committee

Bethany Gov Series Flyer