The Arbor Ridge Annual Meeting has been scheduled for Tuesday, October 29, 2024 at 6:30 p.m. and will be held virtually (Please see the email from AMS for the Zoom meeting information or contact AMS for the information).

Please find documentation for the 2024 Annual Meeting. It is important that all Homeowners review these documents thoroughly.

2024 Annual Meeting Agenda
2023 Annual Meeting Minutes
2024 President’s Report
2024 Official Ballot – Please complete and return to cast your vote or submit vote online per below (Please see the email from AMS for Online Voting or contact AMS for the information).

Ballots may be returned via the following methods:
Email: [email protected] (Legible phone photos and scans acceptable)
Mail: Arbor Ridge HOA 16520 W Upper Boones Ferry Rd, Suite 250 Portland, OR 97224
Fax: (503) 598-0554

BALLOT EXPLANATION:
Please return your Ballot no later than October 28th, 2024. Board Members elected will be announced to the Ownership after the meeting. If sufficient quorum is not achieved, the Ballot deadline may be extended, and the Ownership notified via electronic notice of the new extended deadline date.

If multiple Ballots are returned or multiple votes are cast for the same unit, the most recently dated valid Ballot will supersede all others.

There are two (2) open Board positions. Owners may write in a candidate or self-nominate, but only candidates who agree to serve may be voted onto the Board.

If you have questions regarding any of the documents or the above Ballot explanation, please contact me via email at [email protected] or at (503) 598-0552.

Sincerely,
Marissa Cade
Association Business Manager

September 30^th, 2024

NOTICE OF BALLOT & CALL FOR VOLUNTEERS

As called for in your Association Bylaws, we are currently seeking Homeowners to volunteer to serve on the Board of Directors for your Community.

If you would like to volunteer for one of the open Board positions, please return the enclosed Board Solicitation Form, or a statement of offering, no later than Monday, October 14^th, 2024.  Send by mail to AMS at 16520 SW Upper Boones Ferry Rd Ste 250, Portland, OR 97224; by email to [email protected], or by fax to 503-598-0554.

Voting this year will take place entirely via absentee ballot. The 2024 Annual Meeting is scheduled for Tuesday, October 29, 2024 at 6:30 pm; this Meeting will be conducted via teleconference. Notice with Meeting attendance credentials will be issued with the Ballot, along with the procedure for voting, the 2023 Meeting Minutes, and any additional information.

Serving your Association at any level can be both rewarding and educational. Thank you in advance for your interest, participation, and for supporting your Association.  

If you have any questions regarding this process, please feel free to contact any member of your Management Team at (503) 598-0552 or email [email protected].  

Marissa Cade,
Association Business Manager
On Behalf of the Board of Directors

Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association Board of Directors Meeting

Tuesday, July 16, 2024, 6:30 PM (Meeting held via Video Conference)

I. CALL TO ORDER

6:30 pm

II. OPEN FORUM

Nothing discussed

III. APPROVAL OF MINUTES

Motion to approve May 15, 2024 meeting minutes – approved.

MANAGEMENT REPORT

IV. FINANCIAL

1. Balance Sheet

   1. Briefly discussed – budget looks good.

2. Delinquency Report

   1. Will be discussed later.

V. HOMEOWNER CORRESPONDENCE/REQUESTS 

1. 16548 NW Talkingstick Way

   1. Motion to deny the $75 violation – approved. AMS to notify the owner that lawn/yard maintenance must be continuous.

2. 16602 NW Desert Canyon Drive

   1. AMS failed to contact Pacific to address the issue from the previous meeting. Homeowner paid for and planted shrubs themselves. AMS to follow up with Pacific and add them to the “no prune list”.

3. 16756 NW Arizona Drive

   1. Motion to approve the $75 fine waiver – approved.

4. 16782 NW Greyhawk Drive

   1. Motion to approve Pacific Landscape Contract #211206 for the amount of $1199.00, authorizing AMS to transfer funds from Cottage Operating account – approved.

5. 16788 NW Arizona Drive

   1. Motion to approve Pacific Landscape Contract #211219 for the amount of $5837.00, authorizing AMS to transfer funds from the Main Reserve account – approved.
   2. AMS to contact the homeowner and make them aware of the upcoming work.

6. 16814 NW Oak Creek Drive

   1. Homeowner appeared to be unaware how their property was going to be affected by the “rejuvenation project”. No action needed.

7. 17076 NW Oak Creek Drive

   1. Proposal was just received and the Board postponed discussing it until the next meeting.

8. 17393 NW Gold Canyon Lane

   1. AMS to arrange the Sheriff’s office to come speak at the Annual HOA meeting.

VI. NEW BUSINESS

1. Arborvitae Maintenance

   1. Discussed with #2.

2. Wetlands Walking Pathway Maintenance

   1. Board requested AMS to draft a letter to be sent to homeowners along the wetlands walking path, reminding them of their responsibility to water/maintain the arborvitae along their back fence. AMS to present that letter to the Board for later approval.

3. Reserve Fund

   1. Discussed with #2.

4. Compliance Checks

   1. AMS to send the board a list of all items being checked/reviewed during compliance walks.

5. Pacific Landscape Management Irrigation Invoices

   1. Invoice 227242 @ $4827.00
   2. Invoice 229802 @ $5688.00
   3. Invoice 229850 @ $3950.00
   4. Invoice 236071 @ $625.00
   5. Invoice 236070 @ $224.00
   6. Invoice 236096 @ $282.00
   7. Motion to approve the above invoices totaling $15,596,00, authorizing AMS to transfer funds from Cottage Reserve account – approved.

6. Association Management Services Fee Increases

   1. AMS to send a notice to all homeowners about the fee increases.

7. Association 2025 Draft Budget

   1. Budget line item adjustment proposals were discussed and noted.
   2. Motion to approve Pacific Management proposal for 2025, including annual contract amount for Main and Cottage, including the enhanced services – approved.

8. Insurance Renewal

   1. Motion to stick with the current insurance provider (State Farm CID) – approved.

9. Common Area Between Kino Springs & Talkingstick Way

   1. Motion to approve Pacific Landscape Contract #214882 for work being done in Track T in the amount of $3311.00, authorizing AMS to transfer funds from the Main Reserve account – approved.

VII. UNFINISHED BUSINESS

1. Collection Resolution

   1. Not discussed

VII. ADJOURNMENT TO EXECUTIVE SESSION

8:30pm

IX. RECONVENE AND ADJOURNMENT

9:03pm

Pacific Landscape Management will be performing the annual pre-emergent treatment on Thursday September 19th, 2024 and Monday, September 23rd, 2024. Their notice for this service is included below; To maintain your investment of living in a garden community, yearly landscape basic treatments are necessary to keep your maintenance cost low while ensuring the health of your investment. The following outlines your yearly planned treatment.

For pre-emergent applications, we spray the exposed soil where weeds can pop up. We will not spray plants or hard surfaces such as sidewalks.  Pre-emergent is used to prevent weeds from germinating.

Process takes approximately 6-7 hours to apply.
Stay out of beds (soil areas) until dry, approximately 2-3 hours or 24 hours.

Regards,
Your Arbor Ridge Management Team
Association Management Services NW

If you notice any issues with the irrigation within the Arbor Ridge Cottage Collection (or Common areas of Laidlaw or West Union), you should report them to Management via email or by phone (Management Company Contacts). You will want to provide a brief explanation of what seems to be wrong (is it continuously running, not running at all or not facing optimally or watering the street or sidewalk?) and where it is located. If possible, include pictures if emailing.

Thank you,
Your Arbor Ridge Management Team
Association Management Services NW
On behalf of the Association’s Board of Directors

Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association
Board of Directors Meeting

Tuesday, May 15, 2024, 6:30 PM (Meeting held via Video Conference)

I. Meeting Called to Order

• 6:30 pm

II. Open Forum

• Board listened to and noted the feedback given by several homeowners in attendance.

III. Meeting Minutes

• Motion to approve March 5, 2024 meeting minutes – approved.

MANAGEMENT REPORT

IV. Financial

1. Balance Sheet

   1. Briefly discussed – budget looks good.

2. Delinquency Report

   1. AMS to track down and provide the Board with details regarding a particular lien expense that occurred around November 2023.

V. Homeowner Correspondence / Requests

1. 4312 NW Diamondback Drive

   1. Board determined the area in question is not common HOA property and would be the homeowners responsibility to maintain. AMS to contact the homeowner, explain that mulch was only placed in common areas, and to suggest they submit ARC request which would give them HOA approval to do the work themselves.

2. 16602 NW Desert Canyon Drive

   1. Motion for Pacific to work with the homeowner in determining how to rectify/replace the front bushes which were improperly trimmed, and provide a recommendation and bid for the board to review – approved.

3. 16760 NW Oak Creek Drive

   1. Motion to approve Pacific Landscape Contract #201347 for the amount of $1582.00, authorizing AMS to transfer funds from Cottage Operating account – approved.
   2. AMS to contact homeowner and verify work still needs to be done.

4. 17076 NW. Oak Creek Drive

   1. Motion to have Pacific walk through the wetland area along homeowners back fences, both on the north and south sides, from NW Laidlaw to NW 174th laidlaw, and provide a recommendation and bid to combat/remove blackberry bushes that are encroaching homeowners backyards – approved.

5. NW Kino Springs and NW Tucson St

   1. AMS to request a bid from Pacific to enhance the area along NW Tucson St between NW 167th Terrace and NW Talkingstick Way with a decorative lawn conversion streetscape and trimming of bushes along the black fence.

VI. New Business

1. Disaster Preparedness Presentation\

   1. Briefly discussed – will be presented at a later date.

2. Landscaping

   1. Irrigation Repairs

      1. Motion to approve Pacific Landscape Contract #225300 for the amount of $2100.00, authorizing AMS to transfer funds from Cottage Reserve account – approved.

   2. Crabgrass Treatment

      1. Motion to approve Pacific Landscape Contract #197565 for the amount of $1648.75, authorizing AMS to transfer funds from Cottage Operating account (Landscape – other) – approved.

   3. Weed Intrusion

      1. AMS to request recommendations and a bid from Pacific to combat weeds along the walkway behind NW Arizona Dr, possibly applying mulch in affected areas.

   4. Mailbox Repair

      1. Motion to approve HOA Services Job #32025 for the amount of $833.25, authorizing AMS to transfer funds from the Main Reserve account (Landscape – other) – approved.

   5. Collections Resolution

      1. Motion to adjust the Collections Resolution verbiage on page 2, paragraph 6: Replace the word “is” with “may be”, so the sentence reads: If the assessment continues to remain unpaid, the account may be turned over to the Association’s collection attorney. Motion approved.

VII. Unfinished Business

1. Representation Agreement

   1. Motion to approve the revised agreement and appoint Joe Lopez as liaison with Vial Fotheringham – approved.

VI. Adjournment

• Call for adjournment was at: 8:00 pm

Charlais Community Network (CCN) once again is putting on a July 4th Celebration at John Marty Park at the east end of our neighborhood. Arbor Ridge HOA along with our partners at Association Managment Services (AMS) and our new Landscaper Pacific Landscape Maintenance has donated to help with this volunteer event.

Everyone is welcome, and all activities are free! Enjoy celebrating with friends and neighbors! If you’re in town, you won’t want to miss this event. Please volunteer to help out during the celebration. We need community help to keep all the activities open. Volunteering is fun – you can paint faces, supervise a bounce house, hand out treats, etc. 

Event Schedule – Thursday, July 4, 2024

• 9:45 AM Parade line-up on Charlais Street (children and families walk or ride in parade)
• 10 AM Opening ceremony
• 10:15 AM Parade route through the Charlais neighborhood (see map below)
• 10:30 AM Festival in the Park: inflatables, treats, games, etc. 
• 10:45 AM BJ the Clown performance
• 11:00 AM: Watermelon & pie-eating contests (thanks to Bethany’s Table!)
• 12:30 PM Festival ends

Please Volunteer!

CCN relies on community volunteers to help supervise activities and keep them open throughout the celebration. We need adults to supervise inflatables, and we welcome teens or adults to help with games, treats, face painting, and other activities. Sign up here to help.

Super bonus: Volunteers get these benefits, which you can pick up at the Charlais Community Network information booth when you check in for your shift: 

• The first 10 volunteers who sign up get a $10 McBee’s gift card for ice cream creations to cool down your summer! (Thank you, McBee’s!) 
• A “front of the line” pass for each of your children to use at a line of their choice

Donations Welcome

There is no cost for any festival activities. The Charlais Community Network collects donations to cover the festival costs. Thanks to all those who have already contributed. Look for donation buckets during the event or find us on VENMO (@Charlais-Community). 

Questions? Contact CCN at charlaiscommunity[at]gmail.com.
Thank you!
The Charlais Community Network July 4th Planning Committee

Did you know that Washington County has a grant program that you can apply for to receive back a portion of your sidewalk repair bill? Each year the grant is funded with $100,000 to help homeowners reduce the cost of expensive sidewalk repairs. We have reposted their article about the program with links to the resources so that you can apply.

We have been able to obtain some missing documents that make up our CCRs. These were mainly addendums to the original filed document by the builder to Washington County. These documents have been cleaned up and posted as PDFs and all the documents have been converted to searchable pages within the website since the originals are scans of scans, they are not searchable. Please use the menu (or click the link) Documents –> CCRs – Primary to view them. Each addendum is posted on its own page, but you can navigate between the documents using the on-page menu. You will also find the section for the downloadable PDF files.

Have you noticed an issue in our Parks nearby (George Otten Park or John Marty Park)? Our local Parks are managed by Tualatin Hills Parks and Recreation District or THPRD and you can report issues in the parks if you come upon them. Keep in mind that if it an immediate danger scenario you should call local law enforcement. The Park Watch Report at THPRD is the place to submit or call THPRD if you see a non-urgent issue that needs to be addressed by the