The 2023 President’s report has been posted.

President Annual Reports

Arbor Ridge Homeowners Association Annual Meeting for October 19, 2022

I. CALL TO ORDER
Meeting called to order at 6 p.m. Introduction of Board members attending and
AMS staff

II. PRESIDENT’S REPORT
Board President presented report

III. NEW BUSINESS
Introduction of Candidates – the 1 attending candidate was introduced and made
comments

IV. OPEN FORUM
Positive comments were made regarding the annual meeting notification and annual meeting process; dead trees along NW Laidlaw; and Cottage home landscape services

AMS will followup with NW Laidlaw dead tree problem by presenting 3 bids from 3
companies at the Janaury Board meeting. Each company will be asked to assess
which dead trees should be removed on NW Laidlaw and the cost.

V. ADJOURNMENT – meeting was adjourned at 6:29 p.m.

Organizational Meeting – Date to be announced for assignment of Officer
Positions.

Arbor Ridge P.U.D. Homeowners

Association Virtual Annual Meeting

Meeting Minutes

Tuesday, October 26, 2021

I. CALL TO ORDER – meeting called to order at approximately 6 p.m.

II. REVIEW OF 2020 ANNUAL MEETING MINUTES – 2020 minutes approved

III. PRESIDENT’S REPORT – the HOA President presented the report

IV. NEW BUSINESS

1. Introduction of Candidates – candidates were introduced and gave a brief presentation

V. OPEN FORUM – open forum was held, comments received

VI. ADJOURNMENT – meeting was adjourned at approximately 7:30 p.m.

**Notice two meeting times were sent out for 6 pm and 6:30 pm the correct time is 6:30 pm for the meeting**

NOTICE OF BALLOT & CALL FOR VOLUNTEERS

As called for in your Association Bylaws, we are currently seeking homeowners to volunteer to serve on the Board of Directors for your community.

If you would like to volunteer for one of the open Board positions, please return the enclosed Board Solicitation Form, or a statement of offering, no later than Friday, October 13, 2023.  Send by mail, email, or by fax to AMS our Management Company.

Voting this year will take place entirely via absentee ballot. The 2023 Annual Meeting is scheduled for Thursday, October 26, 2023, at 6:30 pm; this Meeting will be conducted via teleconference. Notice with Meeting attendance credentials will be issued with the Ballot, along with the procedure for voting, the 2023 Meeting Minutes, and any additional information.

Serving your Association at any level can be both rewarding and educational. Thank you in advance for your interest, participation, and for supporting your Association.

If you have any questions regarding this process, please feel free to contact any member of your Management Team at AMS our Management Company.

1st notice AM Cover Letter with volunteer

2. Board Volunteer Form

❗Please note that the annual meeting date has changed From October 24, 2023, to October 26, 2023.

Please see our calendar for the time.  It will be a Zoom meeting again this year, please watch for an email from AMS with more details.

If you are not receiving emails, please contact AMS to update your account (Management Company).

Arbor Ridge P.U.D Homeowners Association
Board of Directors Meeting

Tuesday, August 8, 2023, 6:30 PM

(Meeting held via Video Conference)

I. CALL TO ORDER

6:40 pm

II. OPEN FORUM

No open forum due to Zoom difficulties.

III.  APPROVAL OF MINUTES

Motion to approve July 18, 2023, minutes – approved.

IV. NEW BUSINESS

Showplace Proposals

1. 1. Arborvitae
      1. 4586 NW Tatum Ranch Pl Replacement
         • Approved in July 18 meeting – no action necessary
      2. 16622 NW Desert Canyon – Trimming
         • Information only – no action necessary
   2. Lawn Aeration and Overseeding
      • Cottages: $4350.00
        1. Postponed discussion
      • Streetscape: $2050.00
        1. Postponed discussion

V. UNFINISHED BUSINESS

1. Showplace – Concern Letter response
2. Landscape Contract Review
   1. Showplace 2024 Landscaping Budget Information
   2. Pacific Landscape Management 2023/2024 Landscape Proposal – Pricing, multi year contract
3. Motion to terminate Showplace contract with a 30 day advance notice and transition to Pacific Landscape as the Arbor Ridge landscaping vendor; authorize AMS to process Pacific contract and complete transition – motion unanimously approved.

VIII. ADJOURNMENT

7:52pm

Tree Pruning/Removals September 5th – September 12th

• Tree Removals: Tuesday, September 5th – Thursday, September 7th
• Tree Pruning: Monday, September 11th – Tuesday, September 12th
• Stump Removal: Thursday, September 7th – Tuesday, September 12th

Please be sure to remove any items or vehicles that may be blocking the vendor’s access or be at risk for damage (lighting, decorations, etc.) During this time, there will be workers throughout the Community and around your property to access the trees. For privacy, it is recommended that you keep your blinds and curtains closed.

The vendors will be putting up “No Parking” signs on the trees to be removed. If there is a tree with this sign on it, do not park within 20 feet of both sides of the tree. This is so that the vendors will be able to safely remove the tree without risking damage to residents’ vehicles.

Please do not disrupt the vendor’s work. If you have any questions or concerns, please contact Management. Neither the HOA, TMG, nor the Vendor will be responsible for personal items damaged during maintenance.

We appreciate your patience and understanding while the Association undergoes this important work.

*Owners who lease their units, please pass this information on to your tenants*

Thank you for your cooperation.

On Monday, August 21st, a vendor will be working in the Community performing pavement repairs on the Pedestrian Walkway behind Gold Canyon Ln. Access to the walkway will be intermittently unavailable for brief periods on Friday, August 18th for the Vendor to complete grinding/prep work. This walkway will be closed off during the work on Monday, August 21st, and remain closed until Tuesday, August 22nd to allow for the pavement to completely dry.

Please keep in mind the following information while the vendor is onsite:

• Please avoid the work area while the vendor is repairing the pavement and please do not disturb the vendor during their work.
• Please be mindful of the wet pavement and do not disturb the areas while drying.
• This maintenance is weather dependent. Management will notify Owners of any changes in schedule as soon as possible.
• Owners with Tenants are responsible for notifying them of this scheduled maintenance.

If you have any questions or concerns regarding this upcoming maintenance, please contact Association Management Services NW at [email protected] or by phone at (503)598-0552.

Neither the HOA, AMS-NW, nor the vendor will be responsible for personal items damaged during
maintenance.

Thank you for your cooperation!

Arbor Ridge P.U.D Homeowners Association
Board of Directors Meeting

Tuesday, July 18, 2023, 6:30 PM

(Meeting held via Video Conference)

MEETING MINUTES

I. CALL TO ORDER

• 6:31 pm

II. OPEN FORUM

• Board listened to and noted the feedback given by several homeowners.

III. APPROVAL OF MINUTES

• April 25, 2023
• June 29, 2023 Special Meeting – Reserve projects
  • Motion to approve minutes noted above – approved

MANAGEMENT REPORT

IV. FINANCIAL

• Balance Sheet

• Briefly discussed – budget looks good.

V. HOMEOWNER CORRESPONDENCE/REQUESTS

1. 16602 NW Desert Canyon Dr:
   1. Board requested AMS follow-up with homeowner to:
      • Discuss yard maintenance improvements
      • Explain that parking regulations can only be enforced at the county level. The HOA has no authority to enforce parking.
2. RV Parking on Streets:
   1. RV has been removed.
3. 16898 NW Greyhawk:
   1. Tree will be added to the Reserve project list of trees being removed in 2024 if the homeowner requests.
   2. AMS to notify the homeowner that the sidewalk is homeowner responsibility.

VI. NEW BUSINESS

1. Request for Showplace Services
   1. Cottage Lawn/Turf replacements
      • 16957 NW Arizona Dr:
        • Motion to approve Showplace Proposal 24822 Re-seed Option in the amount of $988.00 – approved
      • 16793 & 16785 NW Arizona Dr:
        • Motion to approve Showplace Proposal 24893 Re-seed Option in the amount of $567.10 – approved
        • Board requests soil import to also be applied.
      • 16943 NW Greyhawk Dr:
        • Motion to approve Showplace Proposal 23430 in the amount of $389.70 – approved
   2. Arborvitae replacements
      • 4586 NW Tatum Ranch Pl:
        • Motion to approve Showplace Proposal 23392 in the amount of $1,070.00 – approved
      • 4511 Bobcat Pl:
        • Will be replaced at no cost September 28, 2023.

VII. UNFINISHED BUSINESS

1. Reserve Project Proposals
   1. Main
      1. Laidlaw Tree removals
         • Motion to approve Savatree Estimate # 966147 in the amount of $8,855.00 – approved
      2. Pavement Projects – Pedestrian Pathway, NW Silvercreek Dr.
         • Motion to approve KL Industries Estimate # 26798 in the amount of $19,762.00 – approved
         • Motion to approve KL Industries Estimate # 26797 in the amount of $2,695.00 – approved
   2. Cottages
      1. Tree Trimming
         • Motion to approve Savatree Estimate # 967260 in the amount of $8,294.00 – approved
      2. Tree Removal
         • Motion to approve Savatree Estimate # 967250 in the amount of $15,833.00 – approved
2. Showplace 2024 Landscaping Budget Information & Pacific Landscaping Proposal
   1. Board reviewed and discussed proposals. Due to several key members being absent, the board deferred any motions until a special meeting to be held on August 8, 2023.

VIII. ADJOURNMENT

• 8:20pm

Arbor Ridge P.U.D Homeowners Association
Board of Directors Meeting

Tuesday, June 29, 2023, 6:30 PM
(Meeting held via Video Conference)

1. CALL TO ORDER

6:34 pm

1. Bid Reviews for Common Reserve Fund Projects

1. 1. Remove NW Laidlaw dead trees
      • Postponed for July meeting pending receipt of more proposals for consideration
   2. Mail boxes – clean all community mailboxes serving all Arbor Ridge homes
      • Showplace proposal #24554 of $1439.84 only accounts for the Cottage Collection, which comprises 21 mailboxes. The Board would like all mailboxes in the Arbor Ridge Community be cleaned by Showplace; this would include an additional 21 mailboxes in the Main Collection.
      • Motion to approve $2879.68 (double the original proposal amount) from the Main Reserve fund: motion approved.
   3. Signs – Arbor Ridge entrance monument – Clean & Maintain
      • Motion to approve Showplace proposal #24555 of $338.83 from the Main Reserve fund: motion approved.
   4. Asphalt repairs – pedestrian walkway (wetlands/Laidlaw)
      • Postponed for July meeting pending receipt of more proposals for consideration
   5. Street repairs – asphalt sealcoat NW Silver Creek Place
      • Postponed for July meeting pending receipt of  more proposals for consideration
   6. Wash – 3 Rail White Fence (NW Laidlaw/NW West Union Rd) 
      • Motion to approve Showplace proposal #24560 of $5759.32 from the Main Reserve fund: motion approved.
   7. Barkdust for NW Laidlaw
      • Motion to approve Showplace proposal #24564 of $2488.26 from the Main Reserve fund: motion approved.

III. Bid Reviews for Cottage Reserve Fund Projects

1. 1. Arborist Tree Work: Tree Removal
      • Board would like to add an additional tree to the list, located at 16836 NW Greyhawk Dr.
      • Postponed for July meeting pending receipt of  more proposals for consideration
   2. Arborist Tree Work: Tree Pruning
      • Postponed for July meeting pending receipt of  more proposals for consideration

IV. Homeowner correspondence

Board listened to concerns and feedback from the community and will take appropriate action.

V. ADJOURNMENT

7:26pm