Announcing the Arbor Ridge HOA Annual Easter Egg Hunt.

Please come join our Arbor Ridge HOA 2014 Easter Egg Hunt. Everyone is welcome to come. There will be over 2000 eggs hidden for the children, raffle prizes, and crafts.

Bring an Easter Egg Basket or a carrying device for your eggs.

There will be three age groups: 3 years and under (parents may assist their little ones), 4 years – 7 years old, and 8+ years old.  Each child will receive a raffle ticket.  There will be a raffle drawing with prizes after the Hunt and also a neat craft for each child to take home to do.

Looking forward to seeing you at this special event.

Thank you!

The Board of Directors of Arbor Ridge HOA

When: Sat, April 19th, 10am – 12pm

Where: George W. Otten Park (NE corner of Laidlaw and Emerald Canyon)

Congratulations to the winners in this years Holiday Light Contest.  Thanks to the Social Committee for walking the community to find these wonderful homes.  Happy Holidays from your Arbor Ridge HOA Board of Directors and the Committee members.

First Place: 16871 NW Tucson (highly decorated)

Second Place: 16816 NW Greyhawk (red and white lights with candy canes)

Third Place: 16975 NW Tucson (penguins)

This December the Arbor Ridge Board would like to celebrate the Holidays by having our Annual Holiday Light Contest. Put up your best holiday lights on your house and between December 15th and the 21st houses will be selected and then prizes will be awarded on or after December 21st.  Judging will be on creativity and overall attractiveness of the lights.

Please make sure all lights and decorations are taken down by February 1st, 2014.

Arbor Ridge Home Owner Meeting for September 24th, 2013

Homeowner Input

• None

I. Meeting Called to Order

• 6:35 pm

II. Meeting Minutes

• May 21, 2013 Minutes were motioned for approval; Board passed the minutes unanimously.
• Special Board Meeting Minutes for the meeting held on September 17, 2013, are still under review by the
  Board and pending approval.

III. Treasure’s Report

• Mike Farris, Treasurer, and Lynda DuLong (TMG) gave an overview and review of 2014 preliminary budgets for the Masters and The Cottages. We then move forward with discussing a plan of our organizational goals in terms of specific financial and operating objectives.  Please see VI. New Business 1. 2014 Reserve Study and 2. 2014 Budget below.

IV. Committee Report

• Social Events/Neighborhood Watch/Newsletter – Lisa Walker reported:
  • The Neighborhood Watch is still going strong with special current focus on providing continued crime alerts and educational materials from the Washington CountySherriff’s Department.
  • The Social Committee: The last event of the year is going to be The Holiday Lighting Contest in the month of Dec.2013.
  • Newsletter: A newsletter will be prepared to be sent out in the month of October, prior to the Annual Meeting, October 22, 2013.
  • Aditya Kapoor reported that the Arbor Ridge Facebook is now open to the public.
• Landscape – Tom Wilkinson reported:
  • Tom Wilkinson, reported the first phase of the tree removal project is complete. It was a clean job, and walk through and defining of the replanting of trees identified and confirmed. At least 10 sites where a tree need a replacement. A discussion took place on the operating replacement of monies needed. There are 17 triangle spaces that will require ground cover. Please note: a review of for Arbor Ridge Tree Replacement Options/City of Portland Tree list can be reviewed at: http://www.portlandoregon.gov/parks/article/224835

  • It was also reported that the general landscaping, the tree lines on Laidlaw are hanging low, and need to be pruned to the compliance of hanging 8 feet up. Lynda DuLong reported that funds are available to manage the pruning by Showplace Landscaping.

• Architectural – Board reported:
  • It was noted that the ARC Committee is being managed by the Board for current and future reviews, and no other updates made at the meeting.
• Ad-Hoc Beaver Committee – Zen Dunaj:
  • A follow-up review on status can be reviewed from the meeting on September 24, 2013 unapproved meeting notes. Things still pending in communications to Clean Water Services and Oregon Department of Fish and Wildlife.

V. Management Report

Administration

• Homeowner Correspondence (please see management report on file, for additional information).  Homeowner correspondences were discussed regarding waived yard maintenance reminders, and overdue dues.  It was discussed, that homeowners that wish to have a fine waived are asked to present themselves in front of the board in person to discuss further.
  • a. Owner present at meeting, and asked for a review to violation for yard maintenance and is requesting the fine in the amount of $75.00 be waived. Board Motioned to have the situation corrected, and a one-time waiver to occur. Motioned and seconded. Motion Carried.
  • b. Make noted, owner not present. Written request – Board Motioned denied. Motioned and seconded. Motion Carried.
  • c. Owner present at meeting, Owner submitted a response to a violation for landscape maintenance. Board Motioned a one-time removal of fine. Motioned and seconded. Motion Carried.
  • d. Make noted, owner not present. Owner submitted for a response to a violation of a garage door and storm door improvement with no ARC approval. Board Motioned by email, an approval. Motioned and seconded. Motion Carried.
  • e. Owner present at meeting, and asked the fine be waived. Mail was not being received, and discussion took place of the importance of notifying TMG of mailing address when tenants are residing. Board Motioned soft cost charge to be waived. Motioned and seconded. Motion Carried.
  • f. Owner present at meeting. Board asked for additional history on file.
  • g. Owner present at meeting: Owner asked that fines be reversed for Hose and garbage receptacle been left out. Board Motioned that the fine be waived for the Hose only. Motioned and seconded. Motion Carried.

Financial

• Delinquency report discussed in detail and recommended advisement of protocol in maintaining collections took place.
  • A Motion to transfer bad debt and sharing the cottage collection (amount on record: $ 2,854.50) to main account. Motioned and seconded. Motion Carried.
• 2. 2012 Financial Statement – IHDE CPA performed the 2012 Financial Statement.  This report is an overview of the financial statements.  Association events and transactions for recognition and disclosure through June 2013.

Repairs and Maintenance

• N/A

VI. New Business

• Reserve Study 2014:  Reserve studies Funding prepared the 2014 Reserve Study.  The Cottage collection expenditures for 2014 include:  bark dusting, tree pruning, and tree removal.  The annual contribution for the Cottage Collection (Arbor No. 2) is $15,402.00.  This is an increase of $435.00.  The Master Expenditures for 2014 include:  concrete/curb work, landscaping, tree renovations, and retaining walls.  The annual contribution amount for the Master is $30,438.00.  This is an increase of $2,118.00.
• 2014 Budget – Board reviewed and finalized the 2014 “Draft” Budget.  Board discussed an increase in the 2014 main Association assessments to increase to $260.00 to cover operating expenses. ** Motion made, and seconded.  Motion Carried.
  • Discussion of the following took place:  $3,500.00 for contingency, $1,500.00 for Social Committee events, $22,000.00 for Water expenditures and $5,000.00 for office supplies, inclusive of stamps.  Balance Budget will be in place for the Main Collection.
• Discussion on if the Cottage collection assessments to stay the same?  To be proactive in managing operational expenses in the future.  It was motioned a need to increase the assessment by $10.00 annually to cover an offset of expenditures for the Tree Removal Project.  Motion made, and seconded.  Motion Carried.

VII. Unfinished Business

• Cottage Collection Tree Plan Update – Clay Erway, Arborist with Davey Tree Company, will be completed with the tree removal by the end of week.  Over all, Management received no complaints.  The Board and Landscape Committee Members may want to discuss setting up a landscape walk to review areas for tree replacement, pruning, and enhancements in the Cottage Collection.
• Beaver Response/Charter Steps – As stated above, Board met with the Ad-Hoc Committee Members on Tuesday, September 17, 2013 to discuss an outline for the Beaver Response Ad-Hoc Committee, along with the Charter and next steps.  There is an information gathering taking place on the easement for CWS, and Tract “T” information and updates will be forwarded to the Board as received for review.

VIII. Adjournment

• Call for adjournment was at 8:59 pm

Home owners this is just a reminder that the Annual Meeting is this coming Tuesday Oct 22nd 2013 @ 6:30 pm at Bethany Elementary School, 3305 Northwest 174th Avenue, Portland, OR 97229.

Please arrive early to sign in so the meeting can start on time, registration will begin at 6:00 pm.

Home Owners will receive a letter from our Management Company containing a proxy form and information on the upcoming Annual Meeting on October 22nd, 2013.  It is really important that if you can not attend the Annual Meeting that you send the proxy form back in the postage paid envelope.  A quorum of Home Owners in order to move forward with day to day business.  Extra mailing cost you as a Home Owners $700 per a mailing and continue until we reach the quorum.

We would really like to see the Home Owners attend the Annual Meeting so that you can have input on the members of the Board, find out what is occurring in your neighborhood and provide feedback as an Arbor Ridge Home Owner.

If you are interested in running for a Board Position please contact Lynda Dulong at The Management Group (see the contacts page) .  We are also looking for people to be involved with the Social Committee, Neighborhood Watch Committee, Architectural Review Committee, Newsletter Committee and Landscape Committee.  Please let us know by emailing us, contacting Lynda Dulong or attending the Annual Meeting.

The Annual meeting is a great opportunity to meet the Board of Directors and the Management company that help manage the community.  If you are interested in a Board Position or would like to be a member on one of the committees this is a great place to get involved.

If you need a copy of the letter and/or proxy form please see this link.

ARHA Annual Meeting Mailing 092713

Arbor Ridge Home Owner Meeting for July 30th 2013

Homeowner Input

**An in-depth discussion took place regarding the Natural Habitat and the Beaver/Fish and Wildlife & Clean Water Services/ management of the Beaver Dams and water flow

I. Meeting Called to Order

• 7:00 pm

II. Meeting Minutes

• May 21, 2013 Minutes were motioned for approval; Board passed the minutes unanimously.

III. President’s Report

• None

IV. Treasure’s Report

• Mike Farris, Treasurer, was absent, but Lynda DuLong (TMG) gave us a brief update:
  2014 preliminary budgets for the Masters and The Cottages are being put together and reviewed. We then can plan our organizational goals in terms of specific financial and operating objectives.

V. Committee Report

• Social Events/Neighborhood Watch/Newsletter – Lisa Walker reported:
  • The Neighborhood Watch program is still going strong with special current focus on providing continued crime alerts and educational materials from the Washington County Sheriffs Department. Ken Walker completed his attendance of the Washington County Sheriffs Department’s Citizen’s Academy in the month of June. He reported that it was very interesting, and he learned about all the different department’s functions. In support of the Neighborhood Watch Program we discussed further defining the project of incorporating a Disaster Recovery program. Mike Foster suggested we engage with Michele Grote of Thrive Life. Michele has confirmed she will be attending our HOA Annual meeting on October 22, 2013 to do a presentation and over view of her product and services.
  • The Social Committee: Our July 4th Arbor Ridge and CWN social event went very well.   Arbor Ridge hosted the hot dog stand, and gave out over 500 hot dogs.  We had 31 volunteers from Arbor Ridge, which was so much appreciated.   The next scheduled event is August 6th (The National Night Out Event, which is also a CWN joint event in support of the Neighborhood Watch Program) and the last event of the year is going to be The Holiday Lighting Contest in the month of Dec.2013
• Landscape – Discussion:
  • Tom Wilkinson, reported he worked with ShowPlace Landscaping to define certain sprinklers to be shut off (also to fix broken sprinters) and to change the watering schedule where needed to cut down on the water expenditures.
  • In the common area there was a dead tree, ShowPlace managed the removal.
  • A tree was topped off (broke off) and may have been a potential vandalism.
  • There will be new Arborvitae planted in needed area.  It was motion, and motioned second to approve $505.00 for this project to be implemented.
  • The Biggest project is still being managed forward, The Davey Tree Project. An oversight was made, but amended to report correctly on the report by Ruth. There will be a spread sheet available to defineeach tree’s physical address. There are 78 trees for removal this year. 28 are located on Arizona Drive, and 13 located on Desert Canyon. We discussed the importance of the impact of the appearance of these areas, to be discussed and reviewed carefully. Also, a discussion took place on marking/tagging the trees or curbs with paint. For accuracy there will be a GPS locater for the tree removal project. Trees are scheduled (and home owners will be notified) that August 2013 will be the beginning of the tree removal, and planting to occur in Sept. 2013 and October 2013.
  • Lynda DuLong (TMG) brought up the importance of the Landscape budget for 2014 and the review of it.
• Architectural – Mike Farris reported:
  • One pending ARC board review, and no other updates made at the meeting.

VI. Management Report

Administration

• Homeowner Correspondence (please see management report on file, for additional information).  Homeowner correspondences were discussed regarding waived yard maintenance reminders, and overdue dues.  It was discussed, that homeowners that wish to have a fine waived are asked to present themselves in front of the board in person to discuss further.

Financial

• Delinquency report discussed in detail and recommended advisement of protocol in maintaining collections took place.

Repairs and Maintenance

• N/A

VII. New Business

• Reserve Study 2014
• Showplace Landscaping Budget 2014
• Social Media/Facebook
• Landscape Replacement
• Beaver/Fish Wildlife:  **An Ad Hoc committee was formed (and motioned once and then second) to be formed to address the concerns of the home owners and to define a plan to be presented to the Board in the near future to review and possibly approve given the restrictions and the compliancy that must be met by set legal guidelines.

VIII. Unfinished Business

• Davey Tree Plan and Project Management.

IX. Adjournment

• Call for adjournment was at 8:10 pm

Arbor Ridge Homeowners Association
“Special” Board Meeting Agenda
Tuesday, September 17, 2013 at 6:30 p.m
Avamere at Bethany Retirement Center (Craft Room ♦ 3rd Floor)

16360 NW Avamere Court ♦ Portland OR 97229
www.ArborRidgeOnline.com

I.  CALL TO ORDER

II.  Beaver Response Ad-Hoc Committee Report

• Charter and next steps –Overview presentation Kim Loeffler

III.  ADJOURNMENT

Arbor Ridge and the Charlais Women’s Network (CWN) sponsored the first neighborhood combined National Night Out at the John Marty Park on August 6th.  There was over 100+ attendees for the event. Guests attending the event included five Deputy Sheriffs, The McGruf Crime Dog and special guest Washington County’s Sheriff Pat Garrett.

Arbor Ridge sponsored the soda drinks, water, cool aid stand and Children’s raffle.

Arbor Ridge Home Owner Meeting for May 21st 2013

Homeowner Input

I. Meeting Called to Order

• 6:45 pm

II. Meeting Minutes

• April 2, 2013 Minutes were motioned for approval; Board passed the minutes unanimously.

III. President’s Report

• None

IV. Treasure’s Report

• Mike Farris, Treasurer, did an overview of the financials and stated the following:
  The Budget and Income are on track for the Cottage and Main Collection. As expenses come in for the year an on-going review and updates will be furnished.
  Overall financials are doing very well. Cottage landscaping revenues exceeding budget for this time of year ($15,000 in the positive) For the Master Collection revenues exceeding budget for this time of year ($14,000 in the positive). We had revenue transfers for both the reserves.

V. Committee Report

• Social Events/Neighborhood Watch/Newsletter – Lisa Walker reported:
  • The Neighborhood Watch program is still going strong with special current focus on providing continued crime alerts and educational materials from the Washington County Sherriff’s Department. Ken Walker has been attending the Washington County Sheriff’s Department Citizen’s Academy for the last 9 weeks, with one more week to go. He will be reporting to the Board of Directors his findings and how they may enhance our current Neighborhood Watch program.
  • The Social Committee: The next events will be: June 15th (The Community Garage Sale), July 4th (The CWN annual event that will be a joint event with Arbor Ridge’s community. Arbor Ridge will be doing the Hot Dog stand), August 6th (The National Night Out Event, which is also a CWN joint event in support of the Neighborhood Watch Program) and The Holiday Lighting Contest in the month of December)
• Landscape – Discussion:
  • Discussion took place on the sprinklers being flagged and observed for waste of water. A question arose on rain sensors, which we have been looking at (quite expensive to update, but is a possible option in the future)
  • Everyone was reminded by Lynda DuLong (TMG) that if we see sprinkler leaks to phone them in right away.
• Architectural – Mike Farris reported:
  • A discussion took place on the ARC Committee’s effectiveness. It was discussed the importance of having on-going records and the recording in permanent records for historical past and future data gathering. Special focus on painting and structural/uniform look. In the future a possible resolution to the CCR’s will be made.
  • Given the lack of volunteering it was motioned that the Board of Directors would take over future requests. It will be done via email, and at least 3 approvals need to be done for each request within 30 days of time.

VI. Management Report

Administration

• Homeowner Correspondence (please see management report on file, for additional information).  Homeowner correspondences were discussed regarding waived yard maintenance reminders, and overdue dues.  It was discussed, that homeowners that wish to have a fine waived are asked to present themselves in front of the board in person to discuss further.

Financial

• Delinquency report discussed in detail and recommended advisement of protocol in maintaining collections took place.

Repairs and Maintenance

• N/A

VII. New Business

• Walk ways and look at retaining walls. Quotes will be requested. We need at least 3.
• Pull report from Show Place Landscaping on sprinklers to see where water conservation can take place. Possibly shut off areas with excessive watering to help control the water expenditure.
• Seal Coat Proposal (for 2013 expenditures to include asphalt work for private streets).
• Spring compliance physical reviews.
• Possible resolution created for the ARC Committee for future compliance reviews.
• Pending late Spring/Early Summer 174th will be resurfaced.
• The black metal fencing behind the left document on Laidlaw needs to be removed.

VIII. Unfinished Business

• Davey Tree Plan and Project Management.

IX. Adjournment

• Call for adjournment was at 8:10 pm

A perfect day and 30+ Volunteers from Arbor Ridge joined in with the Charlais Womens Network in the Charlais Neighborhood to put on a Fourth of July Event of the year.  Arbor Ridge joined our neighbors event this year and we hope to make this a traditional event with them.  We hosted the Hot Dog Stand at the event this year.