Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association
Board of Directors Meeting

Tuesday, May 15, 2024, 6:30 PM (Meeting held via Video Conference)

I. Meeting Called to Order

• 6:30 pm

II. Open Forum

• Board listened to and noted the feedback given by several homeowners in attendance.

III. Meeting Minutes

• Motion to approve March 5, 2024 meeting minutes – approved.

MANAGEMENT REPORT

IV. Financial

1. Balance Sheet

   1. Briefly discussed – budget looks good.

2. Delinquency Report

   1. AMS to track down and provide the Board with details regarding a particular lien expense that occurred around November 2023.

V. Homeowner Correspondence / Requests

1. 4312 NW Diamondback Drive

   1. Board determined the area in question is not common HOA property and would be the homeowners responsibility to maintain. AMS to contact the homeowner, explain that mulch was only placed in common areas, and to suggest they submit ARC request which would give them HOA approval to do the work themselves.

2. 16602 NW Desert Canyon Drive

   1. Motion for Pacific to work with the homeowner in determining how to rectify/replace the front bushes which were improperly trimmed, and provide a recommendation and bid for the board to review – approved.

3. 16760 NW Oak Creek Drive

   1. Motion to approve Pacific Landscape Contract #201347 for the amount of $1582.00, authorizing AMS to transfer funds from Cottage Operating account – approved.
   2. AMS to contact homeowner and verify work still needs to be done.

4. 17076 NW. Oak Creek Drive

   1. Motion to have Pacific walk through the wetland area along homeowners back fences, both on the north and south sides, from NW Laidlaw to NW 174th laidlaw, and provide a recommendation and bid to combat/remove blackberry bushes that are encroaching homeowners backyards – approved.

5. NW Kino Springs and NW Tucson St

   1. AMS to request a bid from Pacific to enhance the area along NW Tucson St between NW 167th Terrace and NW Talkingstick Way with a decorative lawn conversion streetscape and trimming of bushes along the black fence.

VI. New Business

1. Disaster Preparedness Presentation\

   1. Briefly discussed – will be presented at a later date.

2. Landscaping

   1. Irrigation Repairs

      1. Motion to approve Pacific Landscape Contract #225300 for the amount of $2100.00, authorizing AMS to transfer funds from Cottage Reserve account – approved.

   2. Crabgrass Treatment

      1. Motion to approve Pacific Landscape Contract #197565 for the amount of $1648.75, authorizing AMS to transfer funds from Cottage Operating account (Landscape – other) – approved.

   3. Weed Intrusion

      1. AMS to request recommendations and a bid from Pacific to combat weeds along the walkway behind NW Arizona Dr, possibly applying mulch in affected areas.

   4. Mailbox Repair

      1. Motion to approve HOA Services Job #32025 for the amount of $833.25, authorizing AMS to transfer funds from the Main Reserve account (Landscape – other) – approved.

   5. Collections Resolution

      1. Motion to adjust the Collections Resolution verbiage on page 2, paragraph 6: Replace the word “is” with “may be”, so the sentence reads: If the assessment continues to remain unpaid, the account may be turned over to the Association’s collection attorney. Motion approved.

VII. Unfinished Business

1. Representation Agreement

   1. Motion to approve the revised agreement and appoint Joe Lopez as liaison with Vial Fotheringham – approved.

VI. Adjournment

• Call for adjournment was at: 8:00 pm

Arbor Ridge P.U.D Homeowners Association
Board of Directors Meeting

Tuesday, March 5, 2024, 6:30 PM

(Meeting held via Video Conference)

I. CALL TO ORDER

6:30 pm

II. OPEN FORUM

Board listened to and noted the feedback given by several homeowners in attendance.

III. APPROVAL OF MINUTES

Motion to approve January 9, 2024 meeting minutes – approved.

MANAGEMENT REPORT

IV. FINANCIAL

1. Balance Sheet
   1. Briefly discussed – budget looks good.

V. HOMEOWNER CORRESPONDENCE/REQUESTS 

1. 4396 NW Diamondback Dr
   1. Motion to approve Pacific Landscape Contract #196187 for the amount of $3,732.00, authorizing AMS to transfer funds from Main Reserve account – approved.
2. 4586 NW Tatum Pl
   1. Motion to approve Pacific Landscape Contract #192980 for the amount of $5,304.00, authorizing AMS to transfer funds from Main Reserve account – approved.
3. 16587 NW Talkingstick Way
   1. Motion to approve Pacific Landscape Contract #192992 for the amount of $5,348.00, authorizing AMS to transfer funds from Main Reserve account – approved.
4. 16792 NW Desert Canyon Dr
   1. Owner present – requested tree removal. Advised trees in the Association were recently trimmed. Board will continue to monitor. No action taken at this time.
5. 16942 NW Arizona Dr
   1. Motion to approve Pacific Landscape Contract #193479 for the amount of $4,538.00, authorizing AMS to transfer funds from Main Reserve account – approved.
6. 16989 NW Arizona Dr
   1. Information only – no action taken.
7. 16990 NW Arizona Dr
   1. Motion to refund all associated fees pending account review – approved.
   2. AMS to report back on the current lien process and verify actions are being taken correctly.
8. 17135 NW Elk Run Dr
   1. Motion to approve Pacific Landscape Contract #192678 for the amount of $12,966.00, authorizing AMS to transfer funds from Main Reserve account – approved.
9. 16760 NW Oak Creek Dr
   1. Motion to approve Pacific Landscape Contract #201347 for the amount of $1,582.00, authorizing AMS to transfer funds from Cottage Operating account (Line item: Landscape Other) – approved.

VI. NEW BUSINESS

1. Mailbox Pad Repair – 16811 NW Greyhawk
   1. Motion to approve Charter Construction proposal (Project 2472091) for the amount of $7,876.40, authorizing AMS to transfer funds from Main Reserve account – approved.
2. Vial Fotheringham Representation Agreement
   1. Board discussed – no action taken at this time.
3. Seeding and Planting Proposal
   1. Motion to approve Pacific Landscape Contract #200922 for the amount of $2,905.00, authorizing AMS to transfer funds from Cottage Operating account(Line item: Landscape Other) – approved.
4. 16944 NW Arizona
   1. Motion to approve Pacific Landscape Contract #193480 for the amount of $7,152.00, authorizing AMS to transfer funds from Main Reserve account – approved.

VII. UNFINISHED BUSINESS

Nothing discussed

1. ADJOURNMENT

8:00pm

Arbor Ridge P.U.D Homeowners Association Annual Meeting

Tuesday, January 9, 2024, 6:30 PM

(Meeting held via Video Conference)

MEETING MINUTES

1. CALL TO ORDER

6:30 pm

1. ELECTION OF OFFICERS

• President: Joe Lopez
• Vice President: Kay Syravong
• Secretary: Todd Behunin
• Treasurer: Mike Farris
• Directors at large:
  • Jenny Krems
  • Daryl Stewman
  • Mary Marek Johns

III. OPEN FORUM

Board listened to and noted the feedback given by several homeowners in attendance. Most concerns are included in the agenda and will be addressed later.

1. APPROVAL OF MINUTES

Motion to approve September 12, 2023, meeting minutes – approved

1. FINANCIAL

1. Balance Sheet
   1. Briefly discussed – budget looks good.

1. HOMEOWNER CORRESPONDENCE/REQUESTS

1. 1. 4586 NW Tatum Pl
      • Motion for AMS request a bid from Pacific Landscaping and execute the work immediately if bid comes within 10% of the previous Showplace proposal ($1070) – approved. Fund via Main Reserve.
   2. 16587 NW Talkingstick Way
      • AMS to request a bid from Pacific to clean up the area.
   3. 16821 NW Oak Creek Dr
      • Motion to approve a one-time courtesy request to waive the fee in response to a prohibited vehicle parked at the unit – approved.
      • Motion to approve a one-time courtesy request to waive the fee in response to running a business from the home – approved.
   4. 16904 NW Oak Creek Dr (Report)
      • Information only – no action taken.
   5. 16904 NW Oak Creek Dr (Request)
      • Motion to approve one-time courtesy request to waive the fee for removing the basketball hoop – approved.
   6. 16989 NW Arizona Dr
      • Discussed in New Business
   7. 16989 NW Arizona Dr
      • Discussed in New Business
   8. 17135 NW Elk Run Dr
      • AMS to request Pacific confirm the irrigation was/is operational here and request a proposal for replacing the arborvitae.
   9. 17167 NW Elk Run Dr
      • Discussed in New Business
   10. 17182 NW Gold Canyon Ln
       • Motion to waive the fine and any interest accrued – approved.
   11. 17365 NW Gold Canyon Ln
       • Information only – no action taken.

VII. NEW BUSINESS

1. 1. SavATree West Union Tree Project Proposals – Main/Commons
      • Motion to approve the work for all three bids (Estimate #’s 1056433, 1056434, and 1056435), to be funded from the Main Reserve – approved.
   2. Pacific Landscape Project Proposals
      • Cranefly – Cottage
        1. Motion to approve proposal in the amount of $2497, to be charged to Cottage Operating Landscape – Other category – approved.
        2. Motion to approve proposal in the amount of $1416, to be charged to Main/Commons Operating Landscape – Other category – approved.
      • Turf Conversions – Main/Commons
        1. Motion to approve Contract #’s 190427, 191210, and 191211 (Emerald Canyon, Laidlaw, Oak Creek), to be funded via Main Reserve – approved.
        2. Motion to approve Contract # 189974 (Palmbrook), to be funded 50% from Main Reserve, 50% from Cottage Reserve – approved.
      • Replant Tree – 16989 NW Arizona Dr
        1. Motion to approve Contract # 188413, to be funded via Cottage Reserve – approved.
      • Arborvitae Replacement Proposals – 17167 NW Elk Run Dr.
        1. Motion to approve Contract # 191214, to be funded via Main Reserve – approved.
        2. AMS to request proposal from Pacific to replace arborvitae with cherry laurel along northwest side of 16788 NW Emerald Canyon Dr. Also work with the homeowner since the removal would result in a loss of privacy while the replacement shrubs fill in over time.
      • Tree Replacements Proposal
        1. Motion to approve Contract # 191212, to be funded via Cottage Reserve – approved.
   3. Installation & Removing Window Air Conditioners
      • Motion to approve new resolution – approved.
      • AMS to work with the President and Secretary to obtain signatures on the resolution.

VIII. UNFINISHED BUSINESS

1. Motion to approve Contract # 188669, to be funded via Main Reserve – approved.
2. ADJOURNMENT TO EXECUTIVE SESSION
   • 8:30pm

1. RECONVENE AND ADJOURNMENT
   • 8:40pm

Arbor Ridge P.U.D Homeowners Association
Board of Directors Budget Meeting

Tuesday, September 12, 2023, at 6:30pm

(Meeting held via Video Conference)

I. Meeting Called to Order

• Meeting called to order at 6:30 pm
• Board Members Present: Joe L, Kay S, Mike F, Jenny K, Mary J

II. Open Forum

• Open forum held and heard comments from homeowner regarding tree removal and tree replacement.

III. Meeting Minutes

• August 8, 2023 – Motion adopted to approve.

Management Report

IV. FINANCIAL

1. Balance Sheet – information reviewed; no action taken.
   1.  

V. HOMEOWNER CORRESPONDENCE/REQUESTS

1. New Owner/Tenant Community Orientation – discussed and referred to Livability Committee for specific, feasible action items.
2. Backyard Trees – AMS will add language to Community Reminders email about tree impacts to neighbors. AMS will forward to the homeowner information about the Washington County Nuisance Complaint Form.

VI. New Business

1. Main 2024 Budget – motion was approved to adopt the budget with following changes:
   1. Move $800 from Office Supplies to Electricity line item.
   2. Move Lien Filing into Legal line item (consolidate).
   3. Increase Legal – Collection Costs by $2,500 by increasing the Main annual assessment amount.
2. Cottage 2024 Budget – after review and discussion, motion was approved to adopt the budget with no changes.

VII. Unfinished Business

1. Pacific Landscape – service start date Oct. 1, 2023; information only
2. 4140 NW Diamondback Dr. – arborvitae; information only
3. 4561 Continental Place Lawn – irrigation; AMS will check with homeowner to determine if lawn renovation work is still desired.

VI. Adjournment

• Call for adjournment was at: 7:40 pm

Arbor Ridge Homeowners Association Annual Meeting for October 19, 2022

I. CALL TO ORDER
Meeting called to order at 6 p.m. Introduction of Board members attending and
AMS staff

II. PRESIDENT’S REPORT
Board President presented report

III. NEW BUSINESS
Introduction of Candidates – the 1 attending candidate was introduced and made
comments

IV. OPEN FORUM
Positive comments were made regarding the annual meeting notification and annual meeting process; dead trees along NW Laidlaw; and Cottage home landscape services

AMS will followup with NW Laidlaw dead tree problem by presenting 3 bids from 3
companies at the Janaury Board meeting. Each company will be asked to assess
which dead trees should be removed on NW Laidlaw and the cost.

V. ADJOURNMENT – meeting was adjourned at 6:29 p.m.

Organizational Meeting – Date to be announced for assignment of Officer
Positions.

Arbor Ridge P.U.D. Homeowners

Association Virtual Annual Meeting

Meeting Minutes

Tuesday, October 26, 2021

I. CALL TO ORDER – meeting called to order at approximately 6 p.m.

II. REVIEW OF 2020 ANNUAL MEETING MINUTES – 2020 minutes approved

III. PRESIDENT’S REPORT – the HOA President presented the report

IV. NEW BUSINESS

1. Introduction of Candidates – candidates were introduced and gave a brief presentation

V. OPEN FORUM – open forum was held, comments received

VI. ADJOURNMENT – meeting was adjourned at approximately 7:30 p.m.

**Notice two meeting times were sent out for 6 pm and 6:30 pm the correct time is 6:30 pm for the meeting**

NOTICE OF BALLOT & CALL FOR VOLUNTEERS

As called for in your Association Bylaws, we are currently seeking homeowners to volunteer to serve on the Board of Directors for your community.

If you would like to volunteer for one of the open Board positions, please return the enclosed Board Solicitation Form, or a statement of offering, no later than Friday, October 13, 2023.  Send by mail, email, or by fax to AMS our Management Company.

Voting this year will take place entirely via absentee ballot. The 2023 Annual Meeting is scheduled for Thursday, October 26, 2023, at 6:30 pm; this Meeting will be conducted via teleconference. Notice with Meeting attendance credentials will be issued with the Ballot, along with the procedure for voting, the 2023 Meeting Minutes, and any additional information.

Serving your Association at any level can be both rewarding and educational. Thank you in advance for your interest, participation, and for supporting your Association.

If you have any questions regarding this process, please feel free to contact any member of your Management Team at AMS our Management Company.

1st notice AM Cover Letter with volunteer

2. Board Volunteer Form

❗Please note that the annual meeting date has changed From October 24, 2023, to October 26, 2023.

Please see our calendar for the time.  It will be a Zoom meeting again this year, please watch for an email from AMS with more details.

If you are not receiving emails, please contact AMS to update your account (Management Company).

Arbor Ridge P.U.D Homeowners Association
Board of Directors Meeting

Tuesday, August 8, 2023, 6:30 PM

(Meeting held via Video Conference)

I. CALL TO ORDER

6:40 pm

II. OPEN FORUM

No open forum due to Zoom difficulties.

III.  APPROVAL OF MINUTES

Motion to approve July 18, 2023, minutes – approved.

IV. NEW BUSINESS

Showplace Proposals

1. 1. Arborvitae
      1. 4586 NW Tatum Ranch Pl Replacement
         • Approved in July 18 meeting – no action necessary
      2. 16622 NW Desert Canyon – Trimming
         • Information only – no action necessary
   2. Lawn Aeration and Overseeding
      • Cottages: $4350.00
        1. Postponed discussion
      • Streetscape: $2050.00
        1. Postponed discussion

V. UNFINISHED BUSINESS

1. Showplace – Concern Letter response
2. Landscape Contract Review
   1. Showplace 2024 Landscaping Budget Information
   2. Pacific Landscape Management 2023/2024 Landscape Proposal – Pricing, multi year contract
3. Motion to terminate Showplace contract with a 30 day advance notice and transition to Pacific Landscape as the Arbor Ridge landscaping vendor; authorize AMS to process Pacific contract and complete transition – motion unanimously approved.

VIII. ADJOURNMENT

7:52pm

Arbor Ridge P.U.D Homeowners Association
Board of Directors Meeting

Tuesday, July 18, 2023, 6:30 PM

(Meeting held via Video Conference)

MEETING MINUTES

I. CALL TO ORDER

• 6:31 pm

II. OPEN FORUM

• Board listened to and noted the feedback given by several homeowners.

III. APPROVAL OF MINUTES

• April 25, 2023
• June 29, 2023 Special Meeting – Reserve projects
  • Motion to approve minutes noted above – approved

MANAGEMENT REPORT

IV. FINANCIAL

• Balance Sheet

• Briefly discussed – budget looks good.

V. HOMEOWNER CORRESPONDENCE/REQUESTS

1. 16602 NW Desert Canyon Dr:
   1. Board requested AMS follow-up with homeowner to:
      • Discuss yard maintenance improvements
      • Explain that parking regulations can only be enforced at the county level. The HOA has no authority to enforce parking.
2. RV Parking on Streets:
   1. RV has been removed.
3. 16898 NW Greyhawk:
   1. Tree will be added to the Reserve project list of trees being removed in 2024 if the homeowner requests.
   2. AMS to notify the homeowner that the sidewalk is homeowner responsibility.

VI. NEW BUSINESS

1. Request for Showplace Services
   1. Cottage Lawn/Turf replacements
      • 16957 NW Arizona Dr:
        • Motion to approve Showplace Proposal 24822 Re-seed Option in the amount of $988.00 – approved
      • 16793 & 16785 NW Arizona Dr:
        • Motion to approve Showplace Proposal 24893 Re-seed Option in the amount of $567.10 – approved
        • Board requests soil import to also be applied.
      • 16943 NW Greyhawk Dr:
        • Motion to approve Showplace Proposal 23430 in the amount of $389.70 – approved
   2. Arborvitae replacements
      • 4586 NW Tatum Ranch Pl:
        • Motion to approve Showplace Proposal 23392 in the amount of $1,070.00 – approved
      • 4511 Bobcat Pl:
        • Will be replaced at no cost September 28, 2023.

VII. UNFINISHED BUSINESS

1. Reserve Project Proposals
   1. Main
      1. Laidlaw Tree removals
         • Motion to approve Savatree Estimate # 966147 in the amount of $8,855.00 – approved
      2. Pavement Projects – Pedestrian Pathway, NW Silvercreek Dr.
         • Motion to approve KL Industries Estimate # 26798 in the amount of $19,762.00 – approved
         • Motion to approve KL Industries Estimate # 26797 in the amount of $2,695.00 – approved
   2. Cottages
      1. Tree Trimming
         • Motion to approve Savatree Estimate # 967260 in the amount of $8,294.00 – approved
      2. Tree Removal
         • Motion to approve Savatree Estimate # 967250 in the amount of $15,833.00 – approved
2. Showplace 2024 Landscaping Budget Information & Pacific Landscaping Proposal
   1. Board reviewed and discussed proposals. Due to several key members being absent, the board deferred any motions until a special meeting to be held on August 8, 2023.

VIII. ADJOURNMENT

• 8:20pm