Arbor Ridge Home Owner Meeting for May 16, 2016

Homeowner Input

I. Meeting Called to Order

• 6:00 pm
• Board received input from homeowner concerns.
• The Board to adjourn to Executive Session to review input given from homeowner.

II. ADJOURN INTO EXECUTIVE SESSION

• 7:00 PM
• The Board discussed and reviewed input given from homeowner, made decisions.

III. RECONVENE TO OPEN SESSION

• 7:10 PM
• Board decisions and outcomes:
• Hearing #1: Homeowner failed to attend. No decisions made.
• Hearing #2: Board to discuss decisions with The Management Group.
• Hearing #3: Homeowner failed to attend. No decisions made.
• Settlement was discussed. The Board has agreed to the terms and will accept the offer on the basis that the lien should not be lifted until full payment has been received.

IV. ADJOURNMENT

• Call for adjournment was at: 7:20 PM

Arbor Ridge Home Owner Meeting for March 29, 2016

Homeowner Input

I. Meeting Called to Order

• 6:36 pm

II. Meeting Minutes

• Approved February 8, 2016 & February 18, 2016

III. Treasure’s Report

• Waiting for the Annual Review and Budget
• Need current monthly report, not in today’s Management Report, will contact Lynda

IV. Committee Report

• Neighborhood Watch – Lisa Walker reported:
  • Could not make the coffee with Washington County officers.
  • National Night out events will be centralized, location to be determined.
• Social/Newsletter Committee – Lisa Walker reported:
  • Easter Egg Hunt, went great, Lisa had a lot of good help, had enough eggs and prizes for all the kids. 3000+ eggs. THPRD did not come though with mowing the park.  Showplace took care of it.  Lynda called THRPD and addressed the issue with their supervisor.  The Gazebo needs repaired, THPRD will repair it.
  • Next Event will by the Garage Sale in June 11th.
• Landscape – Tom Wilkinson reported:
  • Ornamental Grasses and ground cover are coming along nicely in the Cottage Street Tree areas.  Tom is watching trees not pulled and noticing they are continuing to grow larger.  We may need to review more replacements in the future.
  • Green Space on West Union and Oak – Plums trees have been replaced.
  • Tom walked with Tom on the Main Entrance refresh, its a major work, board believes a smaller project is needed and it will be reviewed.
  • 167/Tuson work done, boxwood was not used, looks nice concerned with plants growing to big.
• Architectural – Board reported:
  • No Current Activity
• Ad-Hoc Beaver Committee – Zen Dunaj:
  • Beavers eating away on trees, recent rains are filling up the area.  We will continue to monitor area. Area around last damn to the Emerarld Canyon will be breached by Zen to bring water level down again.

V. Management Report

Administration

• Homeowner Correspondence (please see management report on file, for additional information).  Homeowner correspondences were discussed regarding waived yard maintenance reminders, and overdue dues.  It was discussed, that homeowners that wish to have a fine waived are asked to present themselves in front of the board in person to discuss further.
  • a-1 – This is a home owner to home owner issue the board will not mediate
  • a-2 – Home Owner is responsible for house to curb CCRs – Section A, Residential Covenants – Sub-Section 18
  • b,c,d,f,g,h – Home Owners need to attend to plead case for reversals.
  • e – Home owner appeared and has not past issues, Motion carried to waive fee

Financial

• No Questions on Delinquency Report

VII. Unfinished Business

• Landscape Resolution
  • A few sections need to be revised to properly address CCRs
• Main Entry Design / Lighting
  • Reviwed under Landscape Committee Report

VIII. New Business

• Mike will work on converting the CCR’s to searchable context on the web site over the next year

IX. Adjournment

• Call for adjournment was at: 7:36pm

Please enjoy the June edition of the community newsletter.

ARHA June 2016 Newsletter

The Arbor Ridge Annual Community Garage Sale is coming up.

Large signage will be placed at main entrances and the event will be advertised on Craig’s List.

Date: Saturday, June 11th, 2016

Time: 9:00 a.m. – 2:00 p.m.

**Please note: If you would like you, may have your home garage sale continue past 2:00 p.m. and on Sunday, June 12th.

Here are some tips to have a successful garage sale:

• Collect the clutter around your home.
• Have a plan — a successful garage sale does not happen without organization. At least a week before the sale go through your home from top to bottom and clear out clutter. At least 2-3 days before the sale, take an afternoon to price everything and organize it. And then the day before getting the cash on hand to manage your cash drawer (for example: a roll of pennies, roll of nickels, roll of dimes, roll of quarters, 20 dollars in ones and 20 dollars in fives). Do not wait until the last minute to pull off a garage sale 🙂
• Clearly mark your prices.
• Price things to sell.
• Mark things down as the time goes and closing time approaches.

Looking forward to seeing everyone and thank you for your support (….the more homes that participate creates a successful day for everyone)

Please enjoy the March 2016 edition of the community newsletter.

ARHA March 2016 Newsletter

Arbor Ridge Home Owner Meeting for February 8, 2016

Homeowner Input

• None

I. Meeting Called to Order

• 6:45 pm

II. Meeting Minutes

• November 11, 2015 minutes were motioned for approval; Board passed the minutes unanimously. Motion carried.

III. Treasure’s Report

• Mike and Lynda gave the following report: irrigation was a large expense last year. Reserves for Cottages is looking low.

IV. Committee Report

• Neighborhood Watch – Lisa Walker reported: Still the same. Getting updates from sheriffs department and CWN. Suspicious individual going door-to-door talking about alarm systems. Another suspicious man is walking around asking homeowners if they want to sell their vehicles.
• Social/Newsletter Committee – Lisa Walker reported: Newsletter coming out in March. Easter Egg Hunt March 26th – doing 3000 eggs this year (last year was 2900). Requesting $850 for candy/crafts/supplies. Unused monies will rollover to July 4th hot dog stand. Fourth of July and National Night out: working closely with CWN – may take the lead on some responsibilities.
• Landscape – Tom Wilkinson reported: Master Landscape Committee gaining more traction. Proposal for Showplace to maintain a couple common areas on NW Keno and NW Tucson in the Master Collection. Lights on monument (West Union and Laidlaw) need adjustments/replacements. 15 scheduled trees came out – 11 came in. Tom feels these trees will be great for the neighborhood. Lawn restoration needs to happen on places where trees were removed. Other areas will take on ground cover which will be easier to maintain – in particular the triangle areas. There are upwards of 70 sprinkler heads that can be capped now – which will save on irrigation expenses. There are homeowner wood fences that need to be maintained better (e.g. on Tucson St). Cable boxes have not been correctly capped/closed. Zen briefly discussed the beaver dams in the green spaces. In general, beaver activity is steadily growing but areas are still in good shape.
• Architectural – Board reported: Only one pending ARC Request. It was discussed and approved.

V. Management Report

Administration

• Homeowner Correspondence (please see management report on file, for additional information).  Homeowner correspondences were discussed regarding waived yard maintenance reminders, and overdue dues.  It was discussed, that homeowners that wish to have a fine waived are asked to present themselves in front of the board in person to discuss further.
• Briefly discussed. Board is granting an extension for yard compliance issues till May when the weather improves.

Financial

• Delinquency Report / Collection Update
  • Not Discussed

VI. Unfinished Business

• State Farm Auto Claim – Adam Thayne with Panic Law, Attorney Presentation
  • Discussed the incident regarding his client and damages that occurred within common areas and homeowner property. A plea was made on behalf of his client for forgiveness in exchange of a particular charge being dismissed. No decisions were made at this time. Another executive meeting will be called in the future to discuss the matter.

VII. New Business

1. 2016 Work Plan
2. 2016 Reserve Study
   1. Cottage Collection running low – $15815. MMA $18000, $2307, $48000 for tree removal project, etc.
3. Landscape Resolution
   1. Reviewed landscape resolution. Feedback was given. Nothing actionable was made at this time.
4. Showplace Landscape Proposals
   1. Several contract/proposals were presented to maintain areas in the community.
      1. Motion to approve $2390 to repair areas due to tree removal project. Motion passed.
      2. Motion to approve $2015 to replace 31 arborvitae in common areas. Motion passed.
      3. Motion to approve $3390 to treat common lawns with cranefly control and combat moss, with the direction of the landscape committee. Motion passed.
      4. Motion to approve $4000 for aerating and overseeding in Cottage Homes and Streetscape. Motion passed.
      5. Motion to approve concrete maintenance along Laidlaw, not to exceed $1850. Motion passed.

VIII. Adjournment

• Call for adjournment was at: 8:44 PM

What a great turnout for this years event.  Thank you to all the volunteers that helped make this event happen. Special Thank you to Showplace Landscaping for stepping in to mow the park lawn when THRPD could not.

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Announcing our next upcoming Arbor Ridge HOA Social Event.

We have truly appreciated your past volunteering. We are in desperate need of volunteers to help with hiding over 3,000 eggs, inclusive of Golden Eggs!  If you can, please meet us at the George W. Otten Park (NW Emerald Canyon Dr, Beaverton, OR 97006). Your support is greatly appreciated!

Location – George W Otten Park

Date – Saturday, March 26th, 2016

Time – Easter Egg Hunt will begin around 10 am and last through 12 noon

All children are welcome (There will be 3 zones: 0-3 years, 4 – 7 years and 8 + years)

Volunteers Please Arrive @ 8 am

There will be raffle tickets, give away toys and a craft for the children to take home to make.

Children, please bring a Easter Basket, Bucket or bag to collect your eggs with!

Arbor Ridge Home Owner Meeting for November 12, 2015

Homeowner Input

I. Meeting Called to Order

• 6:00 pm

II. New Business

1. Review of Board of Director Positions 

Motion on the floor to elect the following board members to positions:

1. Treasurer: Mike Farris
2. Director: Zen Dunaj
3. Director: Ken Walker

Motion passed.

2. 2016 Board Meeting Dates and Time
   1. Monday February 8, 2016 @ 6:30pm
   2. Tuesday March 29, 2016 @ 6:30pm
   3. Tuesday June 28, 2016 @ 6:30pm
   4. Tuesday September 27, 2016 @ 6:30pm
   5. Tuesday October 25, 2016 @ 6:00pm (Annual Meeting)
3. 2016 Work Plan

Reviewed goals for 2016

4. Habitat Operational budget review

Discussed budget to remove beaver dams

IV. Open Forum

Motion on the floor to remove Yong-Feng Yang, currently serving as Treasurer, from the board, with a vote of “no confidence”. Motion passed.

IX. Adjournment

• Call for adjournment was at: 6:32 PM

Arbor Ridge Home Owner Meeting for September 21, 2015

Homeowner Input

• None

I. Meeting Called to Order

• 7:05 pm

II. New Business

1. 2016 Budget Overview
   Due to the increase in landscaping maintenance (irrigation, trees, etc.) and bad debt, it has become necessary to increase assessments for both the Main and Cottage collections.
   1. Motion to increase assessments for Main collection by $30. Motion passed.
   2. Motion to increase assessments for the Cottage collection by $60. Motion passed.

IX. Adjournment

• Call for adjournment was at: 7:29 pm