Arbor Ridge Home Owner Meeting for April 22nd, 2014

Homeowner Input

• Brian Smith: Gold Canyon Rd rock wall climbing concern. Juvenile drug use, pet waste not properly being disposed on path. Requesting HOA help, possible signage. HOA owns liability.
• Lisa Yates: Oak Creek Dr. house becoming eye sore. Home possibly has cracked foundation. Concern about the salability. Concern of traffic coming/going. Also concern on Oak Creek/Arizona retaining wall being dug up. Concerns of landscaping of other homes. Board requested addresses.
• Home Owner concerned with neighbor disposing cigarette butts on their side of the property. Board suggested working directly with the homeowner. If persisting, Board can send “friendly reminder”. Washington Co offers free mediator neighbor-to-neighbor disputes.
• Home Owner on Emerald Canyon: Comcast utility box/shrub issue. Security concern with gap that has been left. Bus stop near location increases concern. Asking HOA for protection/support. Possibly alter the fencing. Board asked homeowner to get fencing contractor quotes.
• Homeowner concerned with street parking. Board asked homeowner to report illegal parking. Other concern with landscaping in the cottage homes – shoddy work.

I. Meeting Called to Order

• 7:07 pm

II. Meeting Minutes

• January 20, 2014 Minutes were motioned for approval; Board passed the minutes unanimously. Motion carried.

III. Treasure’s Report

• Lynda DuLong and Yong-Feng gave the following report – We are trending on track with all budget categories with the Main and Cottage Collections.

IV. Committee Report

• Social Committee – Lisa Walker reported:
  • Easter Egg Hunt was a success. Was on budget and had over 2000 eggs. Looking to put a newsletter together. Asking board/committee members to contribute to it. Newsletter to include approved paint pallet for home exterior.
• Neighborhood Watch – Lisa Walker reported:
  • We currently have 48 street captains. Using email to correspond to homeowners. National Night Out is happening in August.
• Newsletter – Lisa Walker reported:
• Landscape – Tom Wilkinson reported:
  •  Busy year. Tree project will be a net positive. Showplace cleaning up areas, 17 triangle areas. Tom also has the Comcast issue. Addressing the lawns, Showplace suggesting aerating, reseeding. Triangle areas with no grass will be cleaned up. 52 areas with little grass will be converted to nice ground cover. Soil and reseed around sign areas. More trees with better root structure coming in the fall. Motion to approve $2256 for Showplace to do this additional maintenance. Motion carried.
    Mary had concern with landscaping by new crosswalk at Oak Creek and West Union. Board to investigate.
• Architectural – Board reported:
  •  There is nothing pending.
• Ad-Hoc Beaver Committee – Zen Dunaj:
  • More relaxed with beaver dam area. Area is naturally growing back. Bud Weaver stated he caught two beavers. Zen saw three beavers in the pond. He hasn’t seen any equipment. Area is under control right now though. Lisa mentioned that John would be planting about four trees back into the area.

V. Management Report

Administration

• Board reviewed a list of correspondences from homeowners – many of which were informational only. There were several requests from homeowners to waive late fees and/or interest. In an effort to be consistent, the board declined waiving any fees for homeowners who are not present to the meeting.

Financial

• Not much change.

Repairs and Maintenance

• Private Tracts Seal Coat, Walkway repaired along wetland.
• White Fence Cleaning, White fence cleaning bid of $4500 but doesn’t include water. Another bid from Snugs Pro Wash of $4964.40 which includes water. Motion to use Snugs Pro Wash bid. Motion carried.

VI. New Business

• 2015 Reserve Study
  Motion to approve $550 for Master and $450 for Cottage for 2015 Reserve Study. Motion carried.
• 2015 Budget
  Not discussed.
• Other
• Motion to approve resolution on approved home colors in neighborhood. Motion carried. (Referenced article that board can enforce this: Architectural Construction Standard Covenants: Exterior Materials 16 & Exterior Finish 17. Architectural Control Committee B1.)
• Motion to approve foot bridge repair for $975. Motion was tabled.

VII. Unfinished Business

• Bus Stop Modification
  Topic tabled.
• Tree Removal Phase 2
  Not discussed.

VIII. Adjournment

• Call for adjournment was at 8:09 PM

Another fun and successful event was held this year with the Charlais Women’s Network (CWN).  Arbor Ridge HOA once again joined with CWN to be part of an annual tradition with our neighbors.  Arbor Ridge HOA provided volunteers and funding for the hot dog stand for the event. We served over 700 hot dogs.

July 4th Part and Parade

4th of July Event 2014

Saturday:  June 14th, 2014

Time:  9 am – 2 pm

Signage will be placed on major entrances, and the event will be advertised in the Oregonian.

If you would like to participate, have your items ready and garage doors open at 9 am as shoppers will be arriving.

Arbor Ridge Home Owner Meeting for January 20th, 2014

Homeowner Input

Kathy: dog feces have been found along Laidlaw. Suggesting the HOA purchase 4+ temporary “push-in”
signs. Also would like to see rocks put around bus stop areas (approximately four areas) because the
grass turf is getting worn down.

I. Meeting Called to Order

• 7:03 pm

II. Meeting Minutes

• November 19, 2013 Minutes were motioned for approval; Board passed the minutes unanimously.  Motion carried.

III. Treasure’s Report

• Lynda DuLong gave the following report – There are no financials due to year end. Lynda gave a quick snapshot of our current financials.

IV. Committee Report

• Social Committee – Lisa Walker reported:
  • Lisa Walker gave the following report:
  • Looking for volunteers to help out with the Easter Egg Hunt.
  • Lisa motioned we approve a budget of $750 for the Easter Egg Hunt (includes eggs, candy,
    raffle prizes, crafts, etc.). Motion carried.
• Neighborhood Watch – Lisa Walker reported:
  • Nothing new to report.
• Newsletter – Lisa Walker reported:
• Landscape – Tom Wilkinson reported:
  •   Cold weather killed 17 triangle ground cover areas. Hoping the warm weather will bring them
    back.
  • Grass restoration and root grinding in summer time. Suggesting we put in bark mulch in
    areas that don’t take grass well. Consider doing things differently instead of continuing the
    status quo.
  • Requesting we create two landscape committee groups: one for the classic homes and one
    for the cottage homes. Kathy volunteered to be a part of the classic homes. Also suggested
    Mike Farris be part of that committee group.
  • Trees need to be pruned. Kathy reported a tree down by the park and gazebo
• Architectural – Board reported:
  •  There is nothing pending.
• Ad-Hoc Beaver Committee – Zen Dunaj:
  • We haven’t had much rain and more debris was removed so water level remained low. Water
    around Jeff’s house has also remained low. Zen proactively has been removing dams. Waiting for
    weather to get warmer to see how active the beavers will be. Zen is concerned that if we don’t
    remove the beavers, we will be spending more money to maintain the area. Bud Weaver will
    place his own signs up to warn homeowners of live traps in the area. There is a concern with
    what the signs will say to warn homeowners about live traps. Zen will ask Bud what his signs say.
  • Zen suggests we wait on planting trees for at least six months. Ken will go over to the bridge bordering Avamere and take a look at that dam to see if there is some additional work we can do
    to keep water flowing at that end.

V. Management Report

Administration

• Homeowner on Tucson with trellis – HOA will grant an extension
• Homeowner concerned with ShowPlace blowing leaves up toward the garage. Homeowner
  met with John at ShowPlace and worked out his concerned. Homeowner appears to be
  happy with the outcome.
• Lynda talked about a neighbor-to-neighbor dispute regarding trash cans.
• Engineering report: engineer says rock wall is ok. Engineer said that sudden water level
  drops could potentially erode the wall, but stagnant water against the wall should be ok.
  There are some areas which may need to be maintained. Overall, the integrity of the wall is
  fine. The engineer mentioned a concern with homeowners placing heavy objects (hot tubs,
  etc.) by the rock wall. We may consider having the homeowner(s)
• White fence needs maintenance due to the moss. Lynda to collect bids from companies to
  clean them.
• Work-Plan calendar has been created and the desire for it to be more visible on the website.

Financial

Repairs and Maintenance

VI. New Business

• No new business was discussed.

VII. Unfinished Business

• No new business was discussed.

VIII. Adjournment

• Call for adjournment was at 8:00 PM

What a great turn out this year.  Lots of Families and their children attended the 2014 Easter Egg Hunt.  We missed the rain with just a few sprinkles.  Enjoy the pictures from the event.

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Announcing the Arbor Ridge HOA Annual Easter Egg Hunt.

Please come join our Arbor Ridge HOA 2014 Easter Egg Hunt. Everyone is welcome to come. There will be over 2000 eggs hidden for the children, raffle prizes, and crafts.

Bring an Easter Egg Basket or a carrying device for your eggs.

There will be three age groups: 3 years and under (parents may assist their little ones), 4 years – 7 years old, and 8+ years old.  Each child will receive a raffle ticket.  There will be a raffle drawing with prizes after the Hunt and also a neat craft for each child to take home to do.

Looking forward to seeing you at this special event.

Thank you!

The Board of Directors of Arbor Ridge HOA

When: Sat, April 19th, 10am – 12pm

Where: George W. Otten Park (NE corner of Laidlaw and Emerald Canyon)

It is a new year and the first newsletter is out.

ARHA February 2014 Newsletter

Arbor Ridge Home Owner Meeting for November 19th, 2013

Homeowner Input

I. Meeting Called to Order

• 6:34 pm
• Introductions

II. Meeting Minutes

• September 24, 2013 Minutes were motioned for approval; Board passed the minutes unanimously. Motion carried.

III. Treasure’s Report

• Lynda DuLong (TMG) reviewed the financials with Zen Dunaj (Director) and Yong-Feng Yang (Treasurer). Yong-Feng had nothing to add. Linda mentioned that there are funds to spend on landscaping needs. She also added that the delinquency report looks much better.

IV. Committee Report

• Social Committee – Lisa Walker reported:
  • The Social Committee is responsible for serving hot dogs (700) during the July 4th party, National Night Out happening on the first Tues of August and interfacing with the Charlais HOA, the Holiday lighting party taking place December 14-21st where monetary prizes of $100, $75, and $50 are awarded, and the Easter Egg Hunt happening on the Saturday prior to Easter Sunday.
• Neighborhood Watch – Lisa Walker reported:
  • There was an issue with some juveniles loitering and/or possibly involved in some illegal activity. Homeowners were attentive and called the authorities to take care of the situation.

  • The Neighborhood Watch program consists of 47 street captains and many more on the email list. Lisa will maintain that list.

• Landscape – Tom Wilkinson reported:
  • Tree project is in action phase. There have been twelve new trees planted and spread out. He is pleased with the overall look. Some tree removals look better than before.
  • There are three triangle areas where they are testing a low maintenance ground cover. There are a total of 17 that will be done this way.
  • There are new landscaping members and he would like to meet with them to discuss future plans for the committee.
• Architectural – Board reported:
  • This report was skipped. However, Mary Davidson mentioned that she noticed Showplace adding a tree to a homeowners yard (not on the parking strip) in the Cottage Collection on Arizona. It was noted that we may want to follow up with John @ Showplace or the homeowner to verify the nature of the work performed.

V. Management Report

Administration

• Homeowner Correspondence (please see management report on file, for additional information).  Homeowner correspondences were discussed regarding waived yard maintenance reminders, and overdue dues.  It was discussed, that homeowners that wish to have a fine waived are asked to present themselves in front of the board in person to discuss further.
  • Owner present at meeting asked to reconsider the denied request of their shutters and door color. Owner contended that other home owners have bright colored doors and that their original door color was a bright blue. Board asked her to retrieve a photograph of their home having the original door color as evidence for consideration.

  • Owner present at meeting asked for late fees, interest, intent to lien fees, and lien be waived. Board motioned a one-time removal of soft charges (late fees, interest). Motioned and seconded. Motion Carried.

Financial

• Delinquency report discussed in detail

Repairs and Maintenance

VI. New Business

• Mike Farris mentioned that the website fees are coming soon.
• Lynda DuLong mentioned there is a trip hazard on Laidlaw.
• Lynda also mentioned a home owner is repairing a trip hazard in front of their home on Arizona. The tree causing the pavement to rise is NOT on the list of trees Davey recommends for removal. Board discussed the idea of cutting the roots for the homeowner. Home owner wants to replace the tree. Board motioned to have the tree removed after Tom Wilkinson reviews and approves the work, not to exceed $300. Motioned and seconded. Motion carried.

VII. Unfinished Business

• Beaver Response/Charter Steps
  • The committee is pleased with the board approving the budget of $7000 to remove the beaver dams. Of that amount, approximately $5300 has been used and there is more beaver activity. Committees thoughts:
  • the water level needs to go down more
  • committee wants to ensure there is a plan in place to maintain the water level so that it remains at healthy levels
  • committee recommends we cut the dams deeper and wider
  • on Laidlaw and 174th, the beavers didn’t rebuild for some reason
  • Board motioned to have the existing gap in the dam by Zen Dunaj’s house widened even further and to also work with Fish and Wildlife to trap beavers in that area and by the park. Motioned and seconded. Motion carried. Zen Dunaj will be taking the lead on this, working with Bud from Fish and Wildlife and John from Showplace.
• Engineering Report
  • Lynda DuLong reviewed rock wall with engineering firm. The engineer advice and observations:- soil tests would probably be a waste of time
  • shouldn’t allow the water level to drop dramatically
  • some trees dying
  • Rock wall and pavement eroding in places
  • May want to review original engineering report to see how it was constructed
  • Home owner created their own retaining wall which might put large retaining wall in jeopardy. May need to follow up with the home owner.
  • Drain pipes should be kept clean. Work with John @ Showplace to ensure that.

VIII. Adjournment

• Call for adjournment was at 8:02pm

The January Home Owners Association Meeting has changed for January from Tuesday January 21st to Monday January 20th.  Time is still 6:30pm and at the Avamere @ Bethany Center.

Congratulations to the winners in this years Holiday Light Contest.  Thanks to the Social Committee for walking the community to find these wonderful homes.  Happy Holidays from your Arbor Ridge HOA Board of Directors and the Committee members.

First Place: 16871 NW Tucson (highly decorated)

Second Place: 16816 NW Greyhawk (red and white lights with candy canes)

Third Place: 16975 NW Tucson (penguins)