Annual Meeting 2023 – Date Changed

❗Please note that the annual meeting date has changed From October 24, 2023, to October 26, 2023.

Please see our calendar for the time.  It will be a Zoom meeting again this year, please watch for an email from AMS with more details.

If you are not receiving emails, please contact AMS to update your account (Management Company).




Minutes August 2023

Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association
Board of
Directors Meeting

Tuesday, August 8, 2023, 6:30 PM

(Meeting held via Video Conference)

I. CALL TO ORDER

6:40 pm

II. OPEN FORUM

No open forum due to Zoom difficulties.

III.  APPROVAL OF MINUTES

Motion to approve July 18, 2023, minutes – approved.

IV. NEW BUSINESS

Showplace Proposals

    1. Arborvitae
      1. 4586 NW Tatum Ranch Pl Replacement
        • Approved in July 18 meeting – no action necessary
      2. 16622 NW Desert Canyon – Trimming
        • Information only – no action necessary
    2. Lawn Aeration and Overseeding
      • Cottages: $4350.00
        1. Postponed discussion
      • Streetscape: $2050.00
        1. Postponed discussion

V. UNFINISHED BUSINESS

  1. Showplace – Concern Letter response
  2. Landscape Contract Review
    1. Showplace 2024 Landscaping Budget Information
    2. Pacific Landscape Management 2023/2024 Landscape Proposal – Pricing, multi year contract
  3. Motion to terminate Showplace contract with a 30 day advance notice and transition to Pacific Landscape as the Arbor Ridge landscaping vendor; authorize AMS to process Pacific contract and complete transition – motion unanimously approved.

VIII. ADJOURNMENT

7:52pm

 




Tree Pruning / Removals Sept 5th – 12th 2023

Tree Pruning/Removals September 5th – September 12th

  • Tree Removals: Tuesday, September 5th – Thursday, September 7th
  • Tree Pruning: Monday, September 11th – Tuesday, September 12th
  • Stump Removal: Thursday, September 7th – Tuesday, September 12th

Please be sure to remove any items or vehicles that may be blocking the vendor’s access or be at risk for damage (lighting, decorations, etc.) During this time, there will be workers throughout the Community and around your property to access the trees. For privacy, it is recommended that you keep your blinds and curtains closed.

The vendors will be putting up “No Parking” signs on the trees to be removed. If there is a tree with this sign on it, do not park within 20 feet of both sides of the tree. This is so that the vendors will be able to safely remove the tree without risking damage to residents’ vehicles.

Please do not disrupt the vendor’s work. If you have any questions or concerns, please contact Management. Neither the HOA, TMG, nor the Vendor will be responsible for personal items damaged during maintenance.

We appreciate your patience and understanding while the Association undergoes this important work.

*Owners who lease their units, please pass this information on to your tenants*

Thank you for your cooperation.




Pedestrian Walkway Pavement Repairs – Monday, August 21st

On Monday, August 21st, a vendor will be working in the Community performing pavement repairs on the Pedestrian Walkway behind Gold Canyon Ln. Access to the walkway will be intermittently unavailable for brief periods on Friday, August 18th for the Vendor to complete grinding/prep work. This walkway will be closed off during the work on Monday, August 21st, and remain closed until Tuesday, August 22nd to allow for the pavement to completely dry.

Please keep in mind the following information while the vendor is onsite:

  • Please avoid the work area while the vendor is repairing the pavement and please do not disturb the vendor during their work.
  • Please be mindful of the wet pavement and do not disturb the areas while drying.
  • This maintenance is weather dependent. Management will notify Owners of any changes in schedule as soon as possible.
  • Owners with Tenants are responsible for notifying them of this scheduled maintenance.

If you have any questions or concerns regarding this upcoming maintenance, please contact Association Management Services NW at [email protected] or by phone at (503)598-0552.

Neither the HOA, AMS-NW, nor the vendor will be responsible for personal items damaged during
maintenance.

Thank you for your cooperation!




Minutes July 2023

Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association
Board of
Directors Meeting

Tuesday, July 18, 2023, 6:30 PM

(Meeting held via Video Conference)

MEETING MINUTES

I. CALL TO ORDER

  • 6:31 pm

II. OPEN FORUM

  • Board listened to and noted the feedback given by several homeowners.

III. APPROVAL OF MINUTES

  • April 25, 2023
  • June 29, 2023 Special Meeting – Reserve projects
    • Motion to approve minutes noted above – approved

 

MANAGEMENT REPORT

IV. FINANCIAL

  • Balance Sheet
  • Briefly discussed – budget looks good.

V. HOMEOWNER CORRESPONDENCE/REQUESTS

  1. 16602 NW Desert Canyon Dr:
    1. Board requested AMS follow-up with homeowner to:
      • Discuss yard maintenance improvements
      • Explain that parking regulations can only be enforced at the county level. The HOA has no authority to enforce parking.
  2. RV Parking on Streets:
    1. RV has been removed.
  3. 16898 NW Greyhawk:
    1. Tree will be added to the Reserve project list of trees being removed in 2024 if the homeowner requests.
    2. AMS to notify the homeowner that the sidewalk is homeowner responsibility.

VI. NEW BUSINESS

  1. Request for Showplace Services
    1. Cottage Lawn/Turf replacements
      • 16957 NW Arizona Dr:
        • Motion to approve Showplace Proposal 24822 Re-seed Option in the amount of $988.00 – approved
      • 16793 & 16785 NW Arizona Dr:
        • Motion to approve Showplace Proposal 24893 Re-seed Option in the amount of $567.10 – approved
        • Board requests soil import to also be applied.
      • 16943 NW Greyhawk Dr:
        • Motion to approve Showplace Proposal 23430 in the amount of $389.70 – approved
    2. Arborvitae replacements
      • 4586 NW Tatum Ranch Pl:
        • Motion to approve Showplace Proposal 23392 in the amount of $1,070.00 – approved
      • 4511 Bobcat Pl:
        • Will be replaced at no cost September 28, 2023.

VII. UNFINISHED BUSINESS

  1. Reserve Project Proposals
    1. Main
      1. Laidlaw Tree removals
        • Motion to approve Savatree Estimate # 966147 in the amount of $8,855.00 – approved
      2. Pavement Projects – Pedestrian Pathway, NW Silvercreek Dr.
        • Motion to approve KL Industries Estimate # 26798 in the amount of $19,762.00 – approved
        • Motion to approve KL Industries Estimate # 26797 in the amount of $2,695.00 – approved
    2. Cottages
      1. Tree Trimming
        • Motion to approve Savatree Estimate # 967260 in the amount of $8,294.00 – approved
      2. Tree Removal
        • Motion to approve Savatree Estimate # 967250 in the amount of $15,833.00 – approved
  2. Showplace 2024 Landscaping Budget Information & Pacific Landscaping Proposal
    1. Board reviewed and discussed proposals. Due to several key members being absent, the board deferred any motions until a special meeting to be held on August 8, 2023.

VIII. ADJOURNMENT

  • 8:20pm



Minutes June 2023

Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association
Board of
Directors Meeting

Tuesday, June 29, 2023, 6:30 PM
(Meeting held via Video Conference)

  1. CALL TO ORDER

6:34 pm

  1. Bid Reviews for Common Reserve Fund Projects
    1. Remove NW Laidlaw dead trees
      • Postponed for July meeting pending receipt of more proposals for consideration
    2. Mail boxes – clean all community mailboxes serving all Arbor Ridge homes
      • Showplace proposal #24554 of $1439.84 only accounts for the Cottage Collection, which comprises 21 mailboxes. The Board would like all mailboxes in the Arbor Ridge Community be cleaned by Showplace; this would include an additional 21 mailboxes in the Main Collection.
      • Motion to approve $2879.68 (double the original proposal amount) from the Main Reserve fund: motion approved.
    3. Signs – Arbor Ridge entrance monument – Clean & Maintain
      • Motion to approve Showplace proposal #24555 of $338.83 from the Main Reserve fund: motion approved.
    4. Asphalt repairs – pedestrian walkway (wetlands/Laidlaw)
      • Postponed for July meeting pending receipt of more proposals for consideration
    5. Street repairs – asphalt sealcoat NW Silver Creek Place
      • Postponed for July meeting pending receipt of  more proposals for consideration
    6. Wash – 3 Rail White Fence (NW Laidlaw/NW West Union Rd) 
      • Motion to approve Showplace proposal #24560 of $5759.32 from the Main Reserve fund: motion approved.
    7. Barkdust for NW Laidlaw
      • Motion to approve Showplace proposal #24564 of $2488.26 from the Main Reserve fund: motion approved.

III. Bid Reviews for Cottage Reserve Fund Projects

    1. Arborist Tree Work: Tree Removal
      • Board would like to add an additional tree to the list, located at 16836 NW Greyhawk Dr.
      • Postponed for July meeting pending receipt of  more proposals for consideration
    2. Arborist Tree Work: Tree Pruning
      • Postponed for July meeting pending receipt of  more proposals for consideration

IV. Homeowner correspondence

Board listened to concerns and feedback from the community and will take appropriate action.

V. ADJOURNMENT

7:26pm

 




Minutes April 2023

Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association
Directors Meeting

Tuesday, April 25, 2023, 6:30 PM

(Meeting held via Video Conference)

MEETING MINUTES

I. CALL TO ORDER

6:30 pm

II. ADJOURNMENT TO EXECUTIVE SESSION

    1. Delinquency Report
      • Reviewed current delinquent accounts and no action taken from the board.
    2. Collection Update from Collection Attorney
      • Discussed account ID# 0557 and heard a proposal from the attorney.
    3. Motion to leave executive session – approved.

III. ADJOURNMENT FROM EXECUTIVE SESSION

Motion to have VF pursue foreclosure on account ID# 0557 – approved.

IV. APPROVAL OF MINUTES

Motion to approve minutes for board meeting occurring on Tuesday January 24, 2023 – approved.

MANAGEMENT REPORT

V. FINANCIAL

  1. Balance Sheet
    • Briefly discussed – budgets appear healthy.

VI. HOMEOWNER CORRESPONDENCE/REQUESTS

  1. Reviewed homeowner request to remove street tree. Board decision to take no action was made.
    • Motion to request Livability Committee to build a proposal outlining standardized guidelines, criteria and thresholds that must be met to take action on tree removal/replacement within the Cottage Collection – approved.

VII. NEW BUSINESS

    1. Request for Showplace Services – Beaver Dam Mitigation, Blackberry Removal
      • Motion to approve four Showplace proposals totaling $11,575 – approved. Details below: 
        1. Proposal 22536: Moss/cranefly for $1900 (ARHA)
        2. Proposal 22538: Moss/cranefly for $3275 (ARCC)
        3. Proposal 22539: Aeration/spot reseed for $2050 (ARHA)
        4. Proposal 22540: Aeration/spot reseed for $4350 (ARCC)
      • Motion to approve Showplace proposal to remove blackberry and other brush along fence lines of NW Mesa View Ln, NW Tucson St, and NW Talkingstick Way not to exceed $1600 – approved.
      • AMS to continue pursuing bids to address the beaver dam.
      • Motion to approve the work to remove the beaver dam by the bridge that connects NW Arizona Dr and NW 169th Ave, not to exceed $1500 – approved.
    2. ARC Report
      • Motion to ratify ARC Requests – approved.
    3. Livability Committee – Formation (Committee Purpose to Educate Homeowners and Provide Ideas for Compliance Enforcement)
        1. The committee’s main concern/focus revolves around the landscape of the community, ensuring uniformity, garbage can concerns, hedges, arborvitae, etc.
        2. Committee recommends employing a third party firm to come up with possible solutions to the dying arborvitae around the whole community.
        3. Board recommended the committee to come up with proposals and bring them to the next board meeting.
    4. Social/Community Event – Ice Cream Social
      • Motion to approve $500 for an ice cream social to be organized by Mary and Kay – approved.
    5. Requested Reserve Proposals – Board Review
      • Motion to proceed with Reserve projects – approved.   AMS to provide regular status reports on collection of bids.  New Board meeting will be held to review bids.

VIII. UNFINISHED BUSINESS

    1. Landscaping
      • Showplace Proposal
      • Pacific Landscape Proposal
      • As requested from the previous board meeting, the Board recognized there were not enough bids obtained by AMS to make any decisions.
      • Motion to have AMS obtain another quote on top of the two we currently have – approved.
    2. HB-2534 Update
      • Form has been notarized and uploaded.
    3. 2023 Maintenance Walk
      • Poor spring weather has delayed this. Board will organize a time to complete this in the near future.
    4. Sidewalk Repairs – Tree Removal Impact
      • Board discussed impact and specific instances within the community. No action from the Board was taken at this time. AMS will review CC&R’s, community guidelines, Washington County policies, etc. and inform homeowners to possibly replace the tree and/or repair the sidewalks.
    5. Weekly Trash Bin Compliance Enforcement – March/April Update, Compliance Services – May
        1. Board discussed this issue at length. AMS detailed the current process: first violation is a friendly reminder, second violation is a “notice to correct” where the homeowner has 14 days to request a board hearing, and third violation results in a fine.
        2. AMS performed a compliance check in the beginning of March and noted approximately 67 violations but failed to process them, of which the HOA will not be charged. A second compliance check occurred in early April where approximately 50 violations of visible trash cans were reported and processed, of which only a handful of those resulted in fines.
        3. Board members requested AMS to pause on the third compliance check due to garbage pickup dates changing across the community.  Board members reported the new trash day is Monday so AMS can continue checks on Wednesdays. 
        4. Board moved to table the topic for now. Joe and Kay to discuss forming a compliance committee to handle this situation with systematic regular monitoring and reporting.  Previously, Arbor Ridge had such a monitoring/reporting group.

OPEN FORUM

  1. Homeowner discussed wild roses along the rock wall pathway toward 174th Ave. Also discussed concerns with the future land development occurring in the lot west of NW 174th Ave. Board recommended the homeowner to talk with neighbors near the area.
  2. Homeowner shared the same concerns with the same newly announced building development. They also brought up concerns with street trees, sidewalks, and water usage. Board recommended they send their concerns to AMS for the board to review, investigate and take action on.
  3. Homeowner concerned with sidewalk repairs and was requesting a referral. A recommendation was given.

ADJOURNMENT

9:19pm

 




NW 174th – 66 Lot Residential Subdivision

It has come to our attention that there will be some home construction on the west end of 174th next to Arbor Ridge.

A land use meeting has been posted on the property.  If you have any concerns that this may impact your livability around this project, please make sure to attend the meeting or contact the consultants to answer any questions you may have.

westlakeconsultants.com/meeting

174th 66 Lot Subdevision




Minutes January 2023

Meeting Minutes are posted only after they have been approved by the board at the following meeting.
For Example – Meeting On Jan 1st would be Approved on the next meeting and posted to the web site.
If the next meeting was Feb 1st then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association Board of Directors Meeting

Tuesday, January 24, 2023, 6:30 PM

(Meeting held via Video Conference)

MEETING MINUTES

  1. CALL TO ORDER

6:30 pm

  1. APPROVAL OF MINUTES

September 27th, 2022 & December 13th, 2022 – APPROVED

MANAGEMENT REPORT

III. FINANCIAL

  1. Balance Sheet
    1. Briefly discussed – looks good.
  2. Delinquency Report
    1. Board tabled discussion for a later date.
  3. Collection Update from Collection Attorney
    1. Board tabled discussion for a later date.

IV. HOMEOWNER CORRESPONDENCE/REQUESTS

V. NEW BUSINESS

  1. Arbor Ridge Zoom Account
    1. Dedicated account for HOA meetings ($14.99/mo)
  2. Sidewalk Repairs
    1. Motion for AMS to take action on a reported sidewalk problem – APPROVED
  3. Graffiti Cleanup
    1. Cost approx $350. Will be performed in the near future.
  4. 2023 Maintenance Walk
    1. AMS to arrange a time to perform a maintenance walk around the neighborhood in March 2023. AMS will send out a reminder to homeowners beforehand.
  5. Additional Compliance Services
    1. Discussion on trash can issues. Motion for AMS to institute a Friday garbage/recycle bin compliance walk once a month for February and March, at the cost of $500/mo, with potential additional fees for letters, etc. (NOTE: This would be in addition to the scheduled May, July, September, November compliance walks) – APPROVED
    2. Proposal to move the scheduled November compliance walk to March, which would result in March, May, July and September compliance walks.
  6. Landscaping
    1. Showplace Landscape: Arborvitae Replacement
      1. Motion to approve arborvitae replacement (Proposal 21329)  totaling $2904, to be paid from Main Reserve – APPROVED
    2. Pacific Landscape: Inquiry RE: Proposal for Services
      1. AMS to request a bid from Pacific Landscape, Showplace, and a third vendor.
  7. ARC Report
    1. Motion to ratify the ARC decisions to date – APPROVED
  8. HB-2534 Update
    1. AMS to work with Board members to get compliance certificate signed, notarized, and recorded with Washington County.

VI. UNFINISHED BUSINESS

VII. OPEN FORUM

Motion to form The Livability Committee, with a mission to help educate homeowners and provide ideas for compliance enforcement – APPROVED

VIII. ADJOURNMENT

8:18 pm

 




Minutes December 2022

Meeting Minutes are posted only after they have been approved by the board at the following meeting.
For Example – Meeting On Jan 1st would be Approved on the next meeting and posted to the web site.
If the next meeting was Feb 1st then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association Board of Directors Meeting

Tuesday, December 13, 2022, 6:30 PM

(Meeting held via Video Conference)

MEETING MINUTES

I. CALL TO ORDER

6:44 pm

II. OFFICER POSITIONS & DISCUSSION

President: Joe Lopez (term: 2020-2023)

Vice President: Kay Syravong (term: 2021-2024)

Treasurer: Mike Farris (term: 2021-2024)

Secretary: Todd Behunin (term: 2020-2023)

Directors at Large: 

    • Jenny Krems (term: 2020-2023)
    • Daryl Stewman (term 2023-2025)
    • Mary Marek Johnson (term 2023-2025)

III. ADJOURNMENT

6:56 pm