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Approved as Edited Minutes For July 2009

Arbor Ridge HOA Meeting Minutes July 27th 2009

Arbor Ridge Home Owners Association Meeting

The meeting came to order @7:00pm

Present: Lori  Constant, Sunil Luhadia, Tom Weyenberg, Dave Cummings, Mike Farris, Cathy Parson

And Nick Horn from TMG, Mary Davis from the Landscape committee

Approved the minutes from the last meeting.

President Report – address in the Mgt Report – things for the board

Treasurers Report – nothing

Landscaping fees – 70K of outstanding fees

Discussed mailing out a coupon book in which you break it down and pay at your own rate – this would deviate from the semi annual.  Nick indicated we must consider the cost of the books at $3.00 – $5.00 per book.  We need to consider higher late fees if we do start a book.  Nick will get the cost of the books and email the board – it is very common among other associations.

Mary spoke regarding Landscaping:  many cottages have lost plants and need replacing

She has considered 5 gal vs 2 gal.  Also there is a 2^nd spot in front of the homes which look like a Diamond shape – and it has utilities or something in the section and we may want to consider ground cover or river rocks because the lawn needs replacing.

Tom brought up the fact we need to look at the Classics and set a precedents due to the fact many lawns are not maintained and have weeds.  Mary brought up the concern that many homes who’s backyards are not maintained and should also be sent a letter

As we have in place for trash cans.

Mary brought up the concern regarding Rock Walls thought out the development we need to have an inspection behind the homes – she will get John to look at them.  Her concern is due to the fact the Wet Lands have rocks which have fallen and split. Another idea

We should be able to pull out the original plans and contact the Architech. We may

have somewhat of a guarantee or warranty

The board authorized Mary $5,000.00 for the plants needed for the Cottage Collection

And the Common Area – this motion was made by Dave and Lori had 2^nd the motion.

This will happen in October due to the fact it is too hot now.

Social Committee:  Cathy indicated the Garage Sale announcement with the Cards may have been easily lost in the stacks of mail each person receives or the mail carrier may have lost them.  She checked with the Bulk Mailing Post Office downtown and provided

Station numbers to call according to your zip code.  Many people have complained that

Mail has been lost.  The Garage Sale signs more noticed more than the cards – she found

Around 25 homeowners participated out of 500 homes.

Ice Cream Social:

$500 from Showplace will sponsor the event.  Requested TMG to Split the Cost of

The Park and Rec Vehicle for the kids – $395.00 along with cards or giveaways .

Mike had volunteered to get a sign for the Board and members signed up to

Participate at the Ice Cream Social along with sign up sheets for others within

The community to participate.

Compliance VS  Non- Compliance:

There needs to be a uniform standard to the lawns which are not maintained.  People are now being cited for mold and paint chipping – noticed the North side gets the most mold.

It was discussed that to reduce the number of violations we should have a mailing or some form of information to the people to read referring to the type of violation letters – however; the problem is that we are asking the people to read and many do not read the literature we mail  – we have the violation letters which states the number to call with questions to TMG and TMG can then refer them to the web site.

It was also discussed about RV’s , Boats, Motorcycles since the weather is nice – the vehicles are allowed to be in front for 48 hours.  Then you will be cited if parked repeatedly.

Mike spoke about Communication in order to save time and effort these are the people

We need to communicate directly to for the following issues:

Mary – Landscaping

Tom – Violations

Mike – any other issues which are out of the norm

Another discussion which was brought up is Rental Units – the concern is with the number of properties converting to rentals will the value of homes go down.

Tom will head up committee to research this and see if homeowners have a concern in this area.   Tom indicated we have a responsibility to every unit.  At this time we have 17-19% rental Units if we have a 25% – this will have a direct impact to the valuation to the property.  We must look out for the community.  To move forward Tom’s idea is to pick a group of units in the community a statistical representation and if the idea is positive to move forward with door to door canvassing to sign a proxy into affect.

Dave added we would then need to put a clause into our CC&R’s, in accordance to the by-laws

Tom asked Nick for a list of property of Homeowners who have rentals and Tom will see if there is a correlation of who are on the list of Non-compliance.  Tom could then have visibility into absentee homeowners.

Neighborhood Watch:

Cathy indicated the Crime Prevention Unit will be attending the Ice Cream Social. Tom will talk to John to form some questions.

Financials:

Nick had indicated there are 4 delinquent addresses on the report.

Spectrum Authorization:

Releasing Information – Tom made a motion to sign off and Dave had 2^nd it.

Reserves:

Nick had indicated we are ok in our Reserves.

The Boulders throughout the Community we should have John look at the retaining walls to see how stable they are.  Dave mentioned we should look at the plans and who had signed offoon them and what the warranty is for the walls.

Lori indicated she will be stepping down from the Board.  September we will meet one more time and October should be our Annual Meeting.

Mike had adjourned the meeting at 9:20 pm.

Arbor Ridge Homeowners Association Board of Directors Meeting Agenda

Monday, September 28, 2009 @ 7:00 pm

Somerset Christian Church, 16255 NW Bronson Rd

I.  CALL TO ORDER

HOMEOWNER INPUT

Owners are welcome and encouraged to attend. The open forum time for Homeowner input is limited to 15 minutes (3 minutes each) at the beginning of each meeting. Once the open forum is closed, all owners are welcome to stay and listen to the business before the Board of Directors; however, additional homeowner interaction and input is only allowed if the Chairman of the Board calls upon a homeowner.

II.  MEETING MINUTES

July 27, 2009

III.  PRESIDENT’S REPORT

IV.  TREASURER’S REPORT

July, August 2009

V.  COMMITTEE REPORTS

VI.  MANAGEMENT REPORT

ADMINISTRATION

1. Compliance Report
2. Hearing Request: 16783 NW Tucson Street
3. Trustee’s Sale: 17185 NW Elk Run Drive

FINANCIAL

1. Delinquency Report
2. Met Life Reimbursement
3. Proposed 2010 Budget

REPAIRS & MAINTENANCE

1. Irrigation along Tucson

2. Fence Modifications at 172^nd and Laidlaw

VII.  UNFINISHED BUSINESS

VIII.  NEW BUSINESS

IX. ADJOURNMENT

The Arbor Ridge Ice Cream Social is Coming!!!!

It has been a hot summer and we are in need of some Ice Cream.  Come meet your neighbors, meet the Association Board Members, the Management Company and some other folks.  Have a fun time in the park with your kids and of coarse Eat some Ice Cream!!!!

Ice Cream is being donated by Showplace Landscaping who helps maintain the Cottage Home Front Yards and the Common Property areas around the neighborhood.

If you would like to volunteer or you have some ideas for our event to make it a successful day in the Park.

August 22nd 2pm to 4:30pm

Approved as Edited Minutes For May 2009

Arbor Ridge HOA Meeting Minutes May 18th 2009

May 18^th Arbor Ridge Homeowners association meeting.

Attendance: Mike Farris, Dave Cummings, Cathy Parson, Tom Weyenberg, Lori Constant, Sunil Luhadia, John Michaud, Nick Horn

Homeowners input before the meeting is called to order:

– Question about tree trimming, homeowner was unclear about how high off the curb to trim his tree so he trimmed it up 9’ all around. Tom W. was asked to clarify the issue. And in summary Tom explained that 12’ is the clearance that is required by the county according to the mailing that the county sent to those residents that are receiving the slurry seal on their street this summer.

– Letters went out from TMG about tree trimming but some homeowners were confused and felt that the letters were vague and also felt that they were somehow in violation.

– In the ensuing discussion about the letters and the message on them discussion changed to looking into having Showplace (John) write up some landscaping care tips so they can be incorporated into the website and on the landscape committee’s mailer about what they are looking for in there inspections.

– Another homeowner was asking about Greenspace/Wetland issues. Apparently the grass is getting high in next to the walkways and also looking into new plantings etc. Since Mary wasn’t in attendance the questions will be tabled and Nick will follow up with the homeowner once his questions are addressed.

Meeting called to order at 7:34 pm

Review of the March Minutes – Minutes were approved by the association

Treasurer’s report – Questions on some line items that Nick walked Sunil through and the rest of the association.

Committee Reports –

Landscape Committee – The fire damage on West Union was mention and will be covered in the Management report. Also a question about wetland trimming was mentioned and Nick will contact John at Showplace about this issue, and tree limb trimming in the wetland areas as well. Notices of violations went out and Nick included some letters of response that will be discussed in the management meeting.

Newsletter Committee – Cathy has sent out a preliminary newsletter in email and is looking for more to add in. The ice cream social is set for August 22^nd and she needs people to work it. Also we will be handing out proxies at the social. Cathy also proposed that a we have a neighborhood garage sale this summer. A suggestion that someone try and find out how the Stoller Farms community garage sale went and how they had a reality company sponsor it.

The slow children playing signs in the street and bike ramp were discussed at length and determine that since it is a public street and the parent’s responsibility to watch their children there isn’t much the HOA can do about it.

Architecture Committee – Homeowner was notified by the county that a flag (Sidewalk section) was in violation of code and ordered to replace the sidewalk section within a certain time frame. The association decided to have John at Showplace go out and evaluate the tree and see if the root can be removed at the cost of the homeowner. Ni ck Horn will put John in contact with the homeowner.

This issue will be a model for the website informing the homeowners that they are responsible for the sidewalks in the case of uprooting or other damage not caused but utility companies needing access under the sidewalks etc.

Management Report – Nick asked about a homeowner’s violation about patio furniture on a front porch. Tom did the write up and explained that there was so much furniture on the porch that it blocked the doorway on the porch and that is why he had a violation sent to the homeowners.

Nick brought up a proposal to amend the CC&Rs which is to start having a Hearing policy for homeowners in violation so we can get there perspective on the issue. This would not include hardship issues like out of state owners.

Letters included in the meeting packet –

Lucy Lou (Address unknown page 24 of meeting packet) homeowner has an issue with the front lawn, homeowner is working to resolve issue and asked that the since there working on a corrective action they would like the fines rescinded. A motion was brought up to hold the fees until it was determined that the issue is resolved or not by the homeowner. This motion passed.

16876 Oak Creek Dr – Homeowner is unemployed and moved his family to San Diego for a new job – Rental property that owes dues from January and has been paying in installments until recently. After discussion a motion was formulated, to wave late fees and that the balance owed will be due July 1^st. And the July payment will move to a 6mth payment plan. – Motion passes.

4331 NW Diamondback Dr. – Planting issue next to the driveway, letter with intent to lean was issued. After discussion a motion was formed and homeowner must pay the Intent to lean ($35) and the other fees will be waved. Motion passes

17310 NW Laploma Ln – Missing tree in front yard for many months – Motion to resolve in 15days passes the board due to the extended time in violation.

4101 NW Chaparral – Owner is requesting that fine be removed for violation with CC&Rs regarding a mattress and other trash in the side yard. Request has been denied since the trash has not been removed.

Director workshop was mentioned to the members of the HOA – Saturday May 30^th An all day event.

Nick Horn reminded the Association that the largest accounts that owe dues have gone to the attorneys for further investigation.

Bank account that is approaching $150,000 has now been moved into a new account to keep the Associations accounts under the $150,000 mark. Also some discussion that the possibility the bank could wave there fees due to the large amount of dollars that the association has with the bank. Cathy wanted this investigated and will call the bank to find out if this is an option.

Nick want to remind the association to keep a look out for how utility companies treat the landscape as they work and if any damage occurs it is helpful that the correct utility is identified so that Nick and team can track down the utility to have them resolve damage issues that they cause on Arbor Ridge property.

Fence fire – After some discussion it was determined that the insurance should take a look at the damage and give the association a time line for resolution.

New Business – No new Business

Association walk was discussed but no solid times we firmed up in these discussions. Nick will email the members when a time for this is reached.

Call for adjournment – Adjournment was at 9:08pm

Arbor Ridge Homeowners Association Board of Directors Meeting Agenda

Monday, July 27, 2009 @ 7:00 pm

Somerset Christian Church, 16255 NW Bronson Rd

I.          CALL TO ORDER

HOMEOWNER INPUT

Owners are welcome and encouraged to attend. The open forum time for Homeowner input is limited to 15 minutes (3 minutes each) at the beginning of each meeting. Once the open forum is closed, all owners are welcome to stay and listen to the business before the Board of Directors; however, additional homeowner interaction and input is only allowed if the Chairman of the Board calls upon a homeowner.

II.         MEETING MINUTES

May 18, 2009

III.       PRESIDENT’S REPORT

IV.       TREASURER’S REPORT

May, June 2009

V.        COMMITTEE REPORTS

VI.              MANAGEMENT REPORT

ADMINISTRATION

1. Compliance Report
2. Communication
3. Expansion of Social Committee
4. Ice Cream Social
5. Post Card Mailing
6. Rental Units Within Community
7. Neighborhood Watch
8. Letter Examples
9. ARC Approvals
10. Online Group for Communication

FINANCIAL

1. Delinquency Report
2. Reserve Expenditures 2010
3. Spectrum Authorization Form
4. Notice of Trustee’s Sale

REPAIRS & MAINTENANCE

1. Plant Replacement List
2. Fire Damage Update
3. Street Sealing

VII.      UNFINISHED BUSINESS

VIII.     NEW BUSINESS

IX. ADJOURNMENT

We can stimulate the economy and do some Spring Cleaning in our neighborhood.  July 18th from 9:00 – 4:00 in which our whole neighborhood has a garage sale from their home.  Get out the old and bring in the new and get some cash flowing into everyone’s pockets.  We can do this from our front door.  Newspaper Ads and signs will be placed to promote our Neighborhood Garage Sale Day.

Work has been completed on the repairs to the fire damaged area on the west end of West Union. If anyone has any questions about the work please feel free to contact us via our email address or the Management office. You may also attend the next board meeting in July.

Newsletter June 2009