Minutes July 2006

Approved Minutes For July 2006

Meeting Minutes
7/24/2006

Opening:

Mary Davidson called the regular meeting of the Arbor Ridge Homeowners Association to order at 7:00 PM on 7/24/2006 at Somerset Christian Church.

Present Board Members:

Mary Davidson, Ken Pepe, Mike Farris, Cathy Parson

Not Present: Dave Cummings

Guests: Kitty Bunten from NWCM

Note the Meeting for June 26th 2006 was cancelled due to a double booking problem at the church.

I.          Approval of Agenda

The agenda was unanimously approved as distributed.

II.        Approval of Minutes

The minutes for May 22nd 2006 meeting will be called for approval at the next meeting on Aug 26th 2006 meeting.  They were not included in the Management report for review.

III.       Treasure’s Report

  • No report available due to the management report from NWCM not being delivered until the meeting the Treasure has not had time to review it.  It will be called for review on the Aug 26th 2006 meeting.

IV.       Homeowner Input

  • Two home Owners Present
  • Home owner has concern over disruptive activity occurring in a rental home.  Police have been called several times.  Property Owner has been sent letters of noise violations by NWCM, but no response from Property Owner has been received.  Home owner at meeting is concerned that illegal activity is occurring.  Board has advised home owner to continue to work with Police.  This is the proper course of action.  The board is concerned of this activity and encourages the neighbors to be active in addressing these issues.  Board will continue to authorize NWCM to send violations to Property owner as the Property owner needs to address his renters.
  • A motion was made to review and to create a Chronic Nuisance Fine in an amount ranging from 50-100 dollars per an incident that could be applied daily for all Chronic issues.  This Fine would be in addition to current fines for CC&R violations.  Voted all in Favor

V.                Old Business

Newsletter

  • NWCM is going to help us set up billing for Kinkos Printing
  • We will need to mail non resident Home Owners a copy
  • Mike will work with Cathy for a Saturday distribution
  • Date is set for August 12th 2006 2:30 pm to 4:30 pm
  • Flyer was presented to board and will be posted on the web site
  • County will not be adding Tow Away signs as planned to due complaints by neighbors.
  • Fire Department has also reviewed the situation and said with the congestion the area gets by barely.  It is difficult to navigate but they are able to.
  • This is still being explored and discussed

Ice Cream Social

Parking congestion on Oak Creek Drive

CC & R Parking Violation

  1. VI. New Business

Showplace Landscaping increase

  • Motion was made to approve the minimal monthly increase Vote In Favor 3; Not In Favor 1
  • West Hills will come in and correct the metering issue by adding a meter that will be part of the HOA water bill.  Proposal to correct Issue is as follows: Lot 92 will need to release the HOA backflow value to be plugged back in to the HOA water line for the Arborvitae along Lots 91, 92, 93.  Notice of Violation will be sent to Lot 92 dictating their part and the correction to the problem.  West Hills will add a new water meter for the HOA.  This will resume the watering of the Arborvitae on these lots.  Vote In Favor All
  • Will be addressed at the August Meeting due to time issues.
  • Will be addressed at the August Meeting due to time issues.
  • Q and A Session and review of her walk through
  • Review of Management Report and the Timeliness
  • Cinderblock and pipes  located on a Property near the wet lands, has been addressed by NWCM
  • New bank Documents for Umpqua need to be signed by Board
  • Request to add page numbers to the Management Report was asked of Kitty.

Irrigation Issue on Lot 92 and 93

Basket Ball Hoops

Reporting of Violations

Floor Time for NWCM Kitty Bunten

VII.     Adjournment:

Mary adjourned meeting at 8:32 PM. The next general meeting will be at 7:00 PM on 8/26/2006 at Somerset Christian Church.

Minutes submitted by:            Mike Farris



Minutes May 2006

Approved Minutes For May 2006

Meeting Minutes
5/22/2006

Opening:

Mary Davidson called the regular meeting of the Arbor Ridge Homeowners Association to order at 7:00 PM on 5/22/2006 at Somerset Christian Church.

Present Board Members:

Mary Davidson, Ken Pepe, Mike Farris, Cathy Parson

Not Present: Dave Cummings

Guests: None

I.          Approval of Agenda

The agenda was unanimously approved as distributed.

II.        Approval of Minutes

The minutes for April 24th 2006 meeting were unanimously approved.

III.       Treasure’s Report

  • Review of the current finances is within tolerance of the budget.  No concerns.
  • The bill from NWCM for 3600 copies was to resend the Budget out to the home owners.

IV.       Homeowner Input

  • Six home Owners Present
  • One home owner had concern about the number of Statements he was receiving for his HOA dues for the cottage and main association.  It was noted the board responded that the cottages should receive a total of three per a year.  One for the main association for annual HOA dues.  Plus Two (one on Jan and one in July) for the Cottage association.  The HOA dues for landscaping are collected twice a year for covering the landscaping of the Cottage home yards.
  • An issue of the Elder Bug has come to the board’s attention and is being addressed.  Spraying will be done, a fall spraying is also being considered.  Mary will continue to follow up on the issue.
  • A few of the home owners have expressed dissatisfaction of our Management Company.  The home owners have been invited to provide more input on issues and the board will address them.

V.                Old Business

Landscape Improvements

  • Shrub Replacement was completed by landscaper on 5/23/06.
  • Cottage and Common area bark dust will begin in June 06.
  • Fence washing will begin after bark dust application is completed.
  • Parking strip proposal will be tabled for another meeting.
  • Insurance and Legal Issues will be tabled till the next meeting. Key people could not attend.
  • Wetlands update, Mary walked with the current managing company for the wetlands.  Discussions continue about possible turn over to THPRD.
  • Newsletter is complete, Mike asked board to review and provide feedback.  A fellow home owner offered to help us fold and deliver Newsletter to home owners to help save on production costs.
  • Ice Cream Social is being planned by the social committee for July or August.
  1. VI. New Business

Parking congestion on Oak Creek Drive

  • The county will be posting no parking signs on the street to help eliminate the traffic problem and safety issues at the congested corner near West Union.
  • This was addressed in Home Owner input also
  • A notice is being created citing the CC & R’s and will be placed on offending vehicles.  Multiple violations will result in fines.  Final proposal will be in the next meeting.
  • CC & R noise violation is being addressed by the Management Company.  Home owners are encouraged to call the Sheriff to report the problem for faster response and the contact NWCM to report the problem and provide any info from the Sheriff.
  • Home owners need to keep their yards in order per the CC & R’s and home owners are encouraged to call NWCM to report violations. Some home owners have been very relaxed about keeping up their yards.  Fines will start being produced on repeat offenders.

Elder Bug Issue

CC & R Parking Violation

Noise Violation

Yard up-keep

VII.     Adjournment:

Mary adjourned meeting at 8:06 PM. The next general meeting will be at 7:00 PM on 6/26/2006 at Somerset Christian Church.

Minutes submitted by:            Mike Farris



Newsletter June 2006

Newsletter June 2006



Minutes April 2006

Approved Minutes For April 2006

Meeting Minutes
4/24/2006

Opening:

Mary Davidson called the regular meeting of the Arbor Ridge Homeowners Association to order at 7:02 PM on 4/24/2006 at Somerset Christian Church.

Present Board Members:

Mary Davidson, Ken Pepe, Mike Farris, Dave Cummings

Not Present: Cathy Parson

Guests: None

I.          Approval of Agenda

The agenda was unanimously approved as distributed.

II.        Approval of Minutes

The minutes for March 27th 2006 meeting were unanimously approved.

III.       Treasure’s Report

  • Motion was made to move $60,000 for the Main Association (359) Checking Account to the Reserve Account to earn interest.  Vote: All In Favor-4/4
  • Motion was made to move $20,000 for the Cottage Association (358) Checking Account to the Reserve Account to earn interest.  Vote: All In Favor-4/4
  • It was noted that we only have $2500 in delinquent accounts.
  • It was noted we have a bill from NWCM for 3600 copies with no explanation
  • Action Item: Ken is going to request detailed explanation of charge.

IV.       Homeowner Input

  • Two home Owners Present
  • Homeowners inquired on how they can be involved in Social Activities.  Their names will be passed to the Social Committee.

V.                Old Business

Landscape Improvements

  • Crane Fly Treatment was completed.  It is advised that home owners not in the cottages also treat their yards and cottage owners treat their backyards.
  • Shrub replacement is occurring now to replace dead plants in the cottages and common areas.
  • Bark Dust Application will be completed after Shrubs are replaced.
  • Motion was made to have Showplace distribute flyers door to door in the cottage area where bark dust will be blown.  The cost will be less then $300 and provide notice to home owners to decline bark dust application and protect items they do not want to get bark dust on. Vote: All in Favor-4/4
  • Fence washing will be done after all landscaping and bark dust application is completed.
  • Parking strip proposal was made to review options to help homeowners maintain the parking strip and to review notice and fine options.  We will discuss in future meetings.
  • Insurance and Legal Issues, Dave is working to bring in an outside person to discuss our current coverage and if we need to change anything.
  • We still have two open vacancies to fill.
  • Welcome letter, board needs to review and provide feedback.  Need to decide method of distribution, should it be sent to all home owners, put it on the web site, arrange home owner meeting, or have NWCM send move in packet.
  • Wetland options where discussed for when turn over to HOA from West Hills Development occurs in 2007.  Possible option is to work with THPRD to maintain property.  Mary will be having a meeting with the over-site group that is watching over the wetlands for West Hills Dev.
  • Collection of damaged Trees on Laidlaw is being pursed.
  • Sidewalk in Tract I is still not fixed.  This is being followed up on.
  • Newsletter would like to have it out before May Meeting
  1. VI. New Business

Ice Cream Social

  • Will talk with vendors about possible involvement
  • Commercial trucks, extra vehicles and speeding on the streets is becoming an increasing issue.  Options need to be explored to help control the problems.

Parking in the Cottages

VII.     Adjournment:

Mary adjourned meeting at 8:18 PM. The next general meeting will be at 7:00 PM on 5/22/2006 at Somerset Christian Church.

Minutes submitted by:            Mike Farris



Minutes March 2006

Approved Minutes For March 2006

Meeting Minutes

March 27th, 2006

Minutes:
1. Meeting Called to Order @ 7:00pm
2. Meeting Minutes Approved February in which Ken moved the motion to approve and
Dave 2nd the minutes and approved as submitted.
3. Treasurer’s Report: Cottage Collection had a loss of $5,800.34 and the main
association had a net gain of $11,800.00. NW Mgt. recommends we move $22,774
of retained earnings into the reserves along with $39,995.89 of the net gain earnings.
Ken and Mary suggested that the Main Association and Cottage Collection along with
a 3rd balance sheet seem very confusing. We need page numbers on the documents to
understand the financial budget. Ken is unable to arrange time to meet with NW Mgt
to get the clarity he needs. The transfer of funds is put on hold until we can
understand the logic of moving the funds from one account to another. We need to
add a line item of $99.00 per year to the budget for the Web site. Dave made a
motion to place a line item in the budget and Cathy 2nd the motion.
4. Old Business:
Welcome Letter: Cathy and Mary put together a letter welcoming new residents to
Arbor Ridge. A letter reminding everyone of the neighborhoods’ do’s and don’ts.
This included general maintenance of property landscaping and handling household
trash containers which seem to go by the wayside for many homeowners.
Presentation of the Welcome Letter may go out during an Ice Cream Social that may
occur sometime in May/June. A question was posed asking how the board will be
notified of the names of the new people coming into the development. Mary will
contact Kitty and see how the names are updated on the Association list. As well as
seeing what is the best way to get this letter out to homeowners.
Weekly Updates from NW Mgmnt. Via Kitty: Mary and other board members have not
seen weekly updates as promised. The weekly updates have happened in the past
maybe twice and have not gone forward as anticipated by the board members. We
recommend that NW Mgmnt. furnish the board with weekly updates.
Board Vacancies: We need to pursue neighbors who have a background in
accounting to sit on the board. In this position this member will understand and
explain the details the board needs to look on the balance sheet.
Wet Lands: Mary reported that she found out that our wetlands have not been
properly overseen. In the next 2 weeks there will be a walk thru with the proper
authorities. There is problem with the water system. There have been new plantings
this year. If they are to be brought up to proper status it is the responsibility with
LDC Design firm in which West Hills is currently paying.
Deeding the Wet Lands property over to the Parks department will be discussed in
order to save the association maintaining the Wet Lands. This is in preparation for
when the time comes for West Hills to turn the property over to the Arbor Ridge
Association Homeowners.
Community White Fences: Along with references Ken has received five bids with
prices ranging from: $1,895.00 to $3,800.00 for cleaning the white fences. Last time
the fences were clean were on West Union only. The plan includes the entire
association. Ken will perform a walk-thru to ensure all fences are properly taken care
of by the contractor.
Laidlaw Tree Damage: The board has received notice from Kitty that the board
should pursue our insurance company and ask State Farm to cover the expenses for
the trees that were replanted. State Farm should then pursue the other homeowner’s
insurance company that is located in China for reimbursements. The board agrees
that this is unacceptable. During the last board meeting we had requested a bill be
sent to the homeowner for the damage. The board believes the insurance rates may
go up and this is not acceptable for the small damage done to the trees on Laidlaw.
At this time it is agreed to go forward and bill the Arbor Resident for the damage.
For future claims Dave will follow up with the State Farm Representative. They will
discuss where the policy stands and the possibility of our premiums being affected.
Parking Strips: It was recognized that many homeowners have had problems
maintaining a healthy lawn and that some homes have dead lawns. Cathy articulated
that she had the soil from the front of her home removed and replaced and new lawn
planted and is continuing to have problems with the lawn. Her neighbors water and
also have the same problem. It was mentioned that it might be easier for everyone if
bark dust was laid down. However bark dust would be kicked out in the street,
making the situation worse. For assistance it was suggested that a list of available
contractors be added onto our web site. As a side note, Dave mentioned that it is each
homeowner’s responsibility to address their back flow preventor to ensure that they
are functioning properly.
Home Washing: Although we are a young association these and other general
maintenance chores not mentioned here need to be addressed. The board has noticed
that many homes are looking run down from the accumulation of mold and dirt.
Many homes need a good washing. The paint is peeling and people need to re-paint
their outside to bring the home back up to par.
West Union Flowers: Show Place wants to replace the landscape throughout the
Cottage Collection which includes 60 homes. Dead shrubs will be replaced with a
more common variety at an estimated cost of $1,269.00. Mary had a concern about
the new shrubs and would like a nicer variety of plant. Dave motioned to give Mary
the authority to make the landscape decision on West Union with the budget amount
of up to $1,400.00. Ken 2nd the motion.
Our Attorney and Insurance Agent: Dave would like to invite them to one of our
meetings. The insurance agent to explain our coverage and our attorney to review our
contract with NW Mgt. The attorney is $250.00 per hour. However, Dave will go
back and get more specifics on what he will look at exactly and recommend.
5. Meeting Adjourned at 8:35pm.



Minutes February 2006

Approved Minutes For February 2006

Meeting Minutes
2/27/2006

Opening:

Mary Davidson called the regular meeting of the Arbor Ridge Homeowners Association to order at 7:00 PM on 2/27/2006 at Somerset Christian Church.

Present Board Members:

Mary Davidson, Ken Pepe, Mike Farris, Dave Cummings and Cathy Parson

Not Present: None

Guests: Kitty Bunten and Eric Gordon from NWCM

I.          Approval of Agenda

The agenda was unanimously approved as distributed.

II.        Approval of Minutes

The minutes for January 23rd 2005 meeting were unanimously approved.

III.       Treasure’s Report

  • Ken reported the Financials look very good, we have net gains in both budgets
  • Action Item: Ken is going to work with Tony at NWCM for full review of the budget by the end of March.

IV.       Homeowner Input

  • No Home Owners were present
  • Mary commented on that based off a problem in a yard in the cottages, the yard was torn up for repair.  She noted that it is important that Home Owners contact NWCM when work is being done.  This is in case damage is done to sprinklers in the cottages.
  • Action Item: Cathy and Mary are going to work a New Home Owner packet to help educate new Home Owners on the HOA and the Neighborhood.

V.                Old Business

Tract I Update

  • Home Owner is happy with work done on Tract I.  NWCM is working on the Quick deed to transfer the Tract to the Home Owner. NWCM is checking on getting the sidewalk repaired that was damaged during Tree removal.
  • The board would like to fill the 2 open positions on the board.  It has been posted on the web site.

Board Vacancies

Newsletter

  • We would like to get a Newsletter out by April 1st.
  • Action Item: Mike is heading up the newsletter

Wetlands

  • Mary has done some research on the Wetlands
  • Wetlands are overseen by the Army Corp of Engineers, Currently LDC Design firm is overseeing care while under West Hills Development.  An evaluation will be done in April as to the condition of the wetlands before they are turned over in Jan 2007 to the association.  They will also help us determine what the association can do with the wetlands and how to manage them.

Fence Maintenance

  • Three bids have gathered ranging from 3000 to 6000.
  • It has been suggested that we look at putting a reserve line item in the budget for Fence cleaning.  Some reserves could be moved into this to start it.

Laidlaw Tree Damage

  • Landscaper says to wait till April to replace trees for a better chance of survival.
  • NWCM is working with the Insurance Company of the vehicle owner to cover expenses.
  • Motion was made by Dave, Mary seconded to move forward and replace Trees and NWCM will seek reimbursement from Insurance Company, All in Favor.

NWCM Contract

  • Kitty indicated the contract had not been signed yet.  Per the meeting minutes for 1/23/06 the contract and budget were approved as they were dependant on each other.
  • Action Item: Mary will contact Kitty in the morning of 2/28/06 to get it signed.
  1. VI. New Business

NWCM Training Board Session

  • Eric from NWCM presented the board with a Training Session with a slide presentation.  He commented on how well we run our meetings and that we do a good job at adhering to Robert’s Rules of Order.

VII.     Adjournment:

Mary adjourned meeting at 9:00 PM. The next general meeting will be at 7:00 PM on 3/27/2006 at Somerset Christian Church.

Minutes submitted by:            Mike Farris



Minutes January 2006

Approved Minutes For January 2006

Meeting Minutes
1/23/2006

Opening:

Mary Davidson called the regular meeting of the Arbor Ridge Homeowners Association to order at 7:00 PM on 1/23/2006 at Somerset Christian Church.

Present Board Members:

Mary Davidson, Ken Pepe, Mike Farris, Dave Cummings and Cathy Parson

Not Present: None

Guests: Kitty Bunten and Dave Hummel from NWCM

Allen Morgan has resigned from the board effective immediately citing personal reasons.  Mike Farris will assume Secretary duties and Ken Pepe will assume Treasure duties.

I.          Approval of Agenda

The agenda was unanimously approved as distributed.

II.        Approval of Minutes

The minutes the November 15th 2005 meeting were unanimously approved.  Citing that management report incorrectly shows the meeting was in December.  NWCM will correct.

III.       Treasure’s Report

  • Ken reviewed the budget from 2005 and we are on budget.
  • Action Item: Ken is going to contact NWCM for full review of the budget.
  • 2006 Budget Review and Approval Board reviewed budget.  Questions to NWCM are section 3.2 should read “no accounts” instead of “one no accounts”. NWCM will correct.
  • Cathy moved to Approve Budget, Ken seconded motion, All Approved
  • Mary moved to recall Budget Approval pending approval of NWCM contract, Cathy seconded motion, All Approved.

IV.       Homeowner Input

  • One (1) Homeowner was present
  • Concerns were raised in regards to Rental homes.  Renters are not apparently being informed of CCR’s either by the home owner or rental agency.  Home owner present has personal picked up recycle bins for renter after days of being left out.  Renters are using her street side parking for their personal vehicles instead of their driveway or garage.  Load music and dogs barking are also Issues.  Suggestions from the Board and NWCM are as follows:  Barking Dogs can be called into Animal Control, they have been very responsive in the past to these issues.  Parking violations can be either logged in to Washington County Sheriff  or via their web site.  Since the it is a public street this is the quickest action that can be taken.  Noise issues should be also directed to the Sheriff.  They can fine on the spot if needed.  Garbage and recycling can violations can be called in to NWCM for action.  It should be noted that CCR violations will go to the home owner and not the renter.  All issues can still be reported to NWCM, but in some cases parking, dogs and noise should be called in to the proper county agency for action.

V.                Old Business

Tract I Update

  • Mary and Ken met with new home owner on 1/22/06 to discuss lack of communication on the tree removal service and NWCM on status of tree removal.  Apologies from the board were made to the home owner and it will be discussed with NWCM.
  • Discussions with the home owner also took place to discuss expectations of deeding over the Common Area to the home owner.  The HOA will have the landscaper clean up sawdust from tree removal, remove stones, level the ground and re-sod before deeding the property over to the home owner, cost will be $626 to complete.
  • A motion was made by Mike to approve the landscaping, Dave seconded the motion, All approved.
  • Property will not be completed until spring because of the wet weather we have had.
  • Action Item: Mary and Kitty will put together the cost

Website

  • The Arbor Ridge Web Site is now Online.  Some details are still being worked on for the site.
  • Homeowner notification of web site has been through this meetings agenda, NWCM will include the website address on the assessment billings, and we will include some information on the next newsletter.

Contract with NWCM

  • Review and Approval of the Contract with NWCM.
  • Mary asked for definition on Section 12.3 Trade Secrets: defined as Tools used to create reports and figures for AR HOA.  For example excel document formulas.
  • Mary has requested NWCM add a section 4.14 to include a Board meeting instead of a monthly walk through per a quarter.
  • Dave has requested that clarity be made on NWCM insurance indemnification clause for AR HOA.
  • Action Item: Dave will check in with the Insurance Agent for clarification
  • Action Item: Dave will check in with our lawyer on language usage in certain sections of the contract.  This is a long term review and will not effect approval of the contract.
  • Cathy requested clarification on several sections: 2.3, 3.3, 4.10, 8c, 9.2b, 12.1  Clarifications from NWCM were satisfactory
  • Mary requested a motion to approve the 31hr Contract to retain same level of service as we have had in the past, Ken motioned, Cathy seconded, All Approved new Contract.
  • Mary requested a motion to approve 2006 Budget based on new Contract, Mike motioned, Ken seconded, All Approved new contract.
  1. VI. New Business

Crane flies

  • Crane Flies have been discovered by the landscaper in the cottage home lawns and the common area.  This has been a problem in the past for the home owners and Showplace would like to spray them now while in the larval stage.  Cost to cover the areas will be $1560.
  • A Motion was called by Ken to spend the money to treat for the problem, Cathy seconded the motion, All Approved.
  • Action Item: Mary will confirm how many treatments will be covered by this cost before they move ahead and spray.
  • Info on the Crane Fly: http://www.ent.orst.edu/urban/european_crane_fly.html

Mr Harney

  • A decision was made to move forward with fines for on going parking issue.

VII.     Adjournment:

Mary adjourned meeting at 8:41 PM. The next general meeting will be at 7:00 PM on 2/27/2006 at Somerset Christian Church.

Minutes submitted by:            Mike Farris



Minutes November 2005

Approved Minutes For November 2005

Meeting Notes

November 15, 2005

  1. I.      Call to order:
    1. The meeting was called to order by Mary Davidson at 7 PM.
    2. Board members present:
      1. i.      Mary Davidson
      2. ii.      Ken Pepe
      3. iii.      Kathy Parsons
      4. iv.      Dave Cummings
      5. v.      Mike Farris
      6. vi.      Allen Morgan
    3. Mary announced the resignation of board member Bill Spivey due to health reasons.
    4. New board member Dave Cummings was introduced and welcomed by Mary.
  2. II.      Approval of Minutes
    1. The meeting minutes from October 18, 2005 were briefly discussed.
    2. Allen Morgan moved that the minutes be accepted.
    3. The motion was seconded and approved.
  3. III.      Treasurer’s report (Allen Morgan):
    1. Main association budget:
      1. i.      Allen reported that the main association is currently $6,774 below budget.
      2. ii.      A large water bill, for the period starting on 7/5/05 and ending 9/7/05 was paid.
    2. Cottage Collection budget:
      1. i.      Like the main association, the Cottage Collection is also currently under budget by $5,045
      2. ii.      A large water bill for the Cottage Collection was also paid.
    3. 2006 Arbor Ridge Proposed Budget
      1. i.      Proposed budgets for both the Main Association and the Cottage Collection were sent out by NWCM.
      2. ii.      The proposal calls for raises in both the Main and Cottage Collection budget.
      3. iii.      Several line items, including water, were changed substantially for the coming year.
      4. iv.      New line items of $5080 for “Irrigation Repair” are part of the proposal.
      5. v.      The proposed budget raised a number of questions.
      6. vi.      Allen will contact NWCM and Show Place landscape for additional information.
  4. IV.      Homeowner Input:
    1. Association homeowner Michael Harney presented provided feedback to the board raising the following concerns about his parking issues stating:
      1. i.      He did not receive a letter from NWCM about parking his PGE truck.
      2. ii.      A sticker was placed on his truck windshield
      3. iii.      He was concerned because NWCM representative Pat Moore took pictures of his home and his children – stated that he reported this to the police.
      4. iv.      He received only one phone call from Pat Moore
      5. v.      He only parks his truck on the street when he is taking his kids to school.
      6. vi.      Mary Davidson was the only person to contact him directly.
    2. Homeowner Carolyn Yatsu raised questions about the tree on tract 1:
      1. i.      Carolyn raised concerns about the tree being removed as it had been used a selling point for the adjacent property that they had just purchased.
      2. ii.      Mary gave a brief update and deferred discussion to old business.
    3. Homeowner Jordan Parsons raised concerns about street trees not being trimmed.
  5. V.      Old Business:
    1. Tract 1:  Mary gave a review and update on the tree.
      1. i.      The tree is slated to be taken down due to safety concerns,.
      2. ii.      Kathy made a motion that we determine if Tract one can be deeded to the adjacent property owner.
      3. iii.      The motion was seconded and passed.
      4. iv.      Allen stated that his could save the Main association maintenance costs.
    2. Association Website:
      1. i.      Arun Joshi gave update and demonstration of the proposed website.
      2. ii.      He will develop this at no cost to the association.
      3. iii.      Mike presented four web site cost analysis options.
      4. iv.      Arun requested the ability to provide local business advertising in the lower left panel of the home page.
      5. v.      Discussion followed
      6. vi.      Mike moved that we move forward with option 2.
      7. vii.      The motion was seconded and approved.
    3. Committee Reports:
      1. i.      Social Committee:
        1. Kathy presented a proposal for a holiday event and a request for an estimated $1500 to fund it.
        2. Mary motioned that fund and support Kathy’s proposal.
        3. The motion was seconded and approved.
      2. ii.      ARC:
        1. Mike gave a review of current ARC activities
        2. A new ARC status report was presented.
        3. Brief discussion followed.
      3. iii.      Neighborhood Watch/Community Involvement
        1. Allen sated that he had not knowingly agreed to take on Neighborhood Watch.
        2. Allen stated that he had sent in an application to join the local Washington County Citizen Participation Organization and will report future news.
      4. iv.      Vinyl Fencing Cleaning:
        1. Ken Pepe reported that companies do not bring in their own water when cleaning the fence.
        2. Water hookups will be needed.
        3. NWCM will be contacted to determine how previous fence cleaner connected to water.
  6. VI.      New Business:
    1. Wetlands:
      1. i.      Mary presented wetland update and is following up on the turnover of this property to the association.
      2. ii.      Several issues remain including clean up and removal of the temporary irrigation system.
    2. Arbor Ridge Online.com email:
      1. i.      Mike stated that on-line e-mail would be part of the website.
      2. ii.      Discussion followed.
    3. Proposal for “New Homeowners” packet & process
      1. i.      Mary presented an outline for a packet to send to new homeowners.
      2. ii.      Allen agreed to help with further development of the packet.
    4. Possible change of monthly meeting day to 4th Monday of each month:
      1. i.      Mary requested a change to the 4th Monday of each month.
      2. ii.      The church space is available.
      3. iii.      Discussion followed.
      4. iv.      The December meeting would be skipped.
      5. v.      Allen moved to change the monthly meeting day to the 4th Monday and to skip the December meeting.
      6. vi.      The motion was seconded and approved.
  7. VII.      The meeting was adjourned at about 8:45 PM.
  8. VIII.      An executive board session immediately followed the meeting to discuss the parking situation on NW Moon Valley Terrace:
    1. The board discussed the parking situation.
    2. Communications to the homeowner would be verified through NWCM.
    3. Mary stated that we are obligated to respond to the homeowner within ten days.
    4. The homeowner will be notified by letter from NWCM.
    5. The executive session was adjourned at about 9:20 PM.

Submitted by Allen Morgan



Committee Positions Available

We have open spots for various committees. We are looking for people to be involved in the Neighborhood Watch, Newsletter and Web Site, Social and Architectural Review Committees. Please Email us or attend the next meeting. Involvement is typically no more then an hour a week. Please come join us and help your Neighborhood.



Welcome

Welcome Arbor Ridge Home Owners. We are working to bring you an informative web site for our community. We hope you find this site useful and look forward to your feedback. You may contact the board via the Contact page.

As we move forward with the web site we will be adding features and content. Please feel free to provide feedback as to what you would like to see.

Thank You,
Arbor Ridge HOA Board