City By Choice
At the September 27th Board meeting a presentation was made by a group called City By Choice. The purpose of the presentation was to inform the community about changes in the near future to the area we live in. The scope was around a decision that has been involving Washington County, the Urban Growth Boundary and possible annexation of our area by either Beaverton, Hillsboro or Portland.
The group is also exploring the possibility of forming the area from Cedar Mill to Rock Creek into its own city. They would like everyone take take a survey on their web site to assist in helping to decide the future of the area we live in.
They will be holding two more COMMUNITY FORUMS to share what we’ve heard and get even more input.
- October 19, 2010 …Oak Hills Community Church (Fireside Room) …6:00PM – 8:00PM.
- November 8, 2010 … Rock Creek Community Church … 6:00PM – 8:00PM.
You can learn more about them and their group on their web site.
http://citybychoice.weebly.com/ <==Web site no longer UP
Minutes July 2010
Approved Minutes
Arbor Ridge Home Owners Association Meeting July 12th 2010
Attendance: Mike F., Cathy P., Sunil L., Aditya K., John M. , Lynda D. from TMG
Call to Order: 7:07pm
Homeowner input: There were no homeowners in attendance this evening.
Meeting Minutes: Approval of meeting minutes for Board meeting held on May 24th 2010 and Arbor Ridge HOA special meeting held June 21st 2010. Cathy P. motioned to accept both meeting minutes for May and June with no changes.
President’s report: No report for this meeting
Treasurer’s report: Lynda D. provided Sunil L. with a copy of the 2009 Financials from the CPA firm of Williamson and Associates.
Committee Reports:
ARC Committee – two applications are currently in the committee for consideration.
Social Committee – Ice cream social is scheduled for August 21st and Cathy is asking for volunteers to help divide up the work needed to get the event off and running.
Newsletter – Thoughts of designing a new newsletter and highlighting the need for more community participation and other community related topics was discussed. Also the idea of bringing some local advertising to help offset mail costs was talked about.
Landscape committee – Mary was not in attendance this evening however we did get a general report out from Carolyn B that Mary was going to contact John at Showplace about issues with the current spring work on the cottage homes. Several homes were noted having poorly trimmed bushes and shrubs by Showplace.
Also a dead tree was identified during the last walkthrough and should be removed and not replaced. Cathy P. noted that there are several trees on Laidlaw and other locations on the property that have branches drooping and broken which may cause issues with traffic and don’t have a good appearance. Also more graffiti has been noted on the property fences.
Management report –
Administration –Most issues are non-board related just reminders to homeowners.
Financial – 16904 NW Oak Creek Dr is trying to get a $75 fine removed. The Board has already motioned to keep the fine. 4185 NW Chapparral Tr. Will be waved since this is a first time fine. And the homeowner has taken care of the issue.
Repairs and Maintenance –Bark dust is having some delays but some has been distributed. Fence cleaning will be cleaned after bark dust is distributed. And the seal coating on the private drives will also be done this season. Discussion on notifications and warning signs for homeowners on theses private streets was discussed. The company will be asked if they have signage to warn the homeowners.
Unfinished Business – Sign Resolution was discussed at great length, a synopsis of that discussion will be documented here. There were some edits to the sign resolution and those edits will be forthcoming as an addition to the minutes. The one major change is that rental signs will only be allowed in the residence windows on the main floor. No signs will be allowed outside the home. Motion to approve the sign resolution once the edits were in place by Cathy P. and seconded by Sunil L. As of July 2010 the current signage cases pending for rental signs will be waved and TMG will notify these homeowners of this information ASAP.
New Business – Board resignation that was submitted by Tom W. in an email and was approved by John M. and passed with a 3-1 vote.
Compliance reporting will continue through TMG process with TMG doing the inspections.
Adjournment – 9:02pm
Agenda September 2010
Arbor Ridge Homeowners Association Board of Directors Meeting Agenda
Monday, September 27, 2010 @ 7:00 pm
Somerset Christian Church, 16255 NW Bronson Rd
GUEST SPEAKER – City By Choice
HOMEOWNER INPUT
Owners are welcome and encouraged to attend. The open forum time for Homeowner input is limited to 15 minutes (3 minutes each) at the beginning of each meeting. Once the open forum is closed, all owners are welcome to stay and listen to the business before the Board of Directors; however, additional homeowner interaction and input is only allowed if the Chairman of the Board calls upon a homeowner.
I. CALL TO ORDER
II. MEETING MINUTES
- July 12th 2010
III. PRESIDENT’S REPORT
IV. TREASURER’S REPORT
V. COMMITTEE REPORTS
VI. MANAGEMENT REPORT
ADMINISTRATION
- Homeowner Correspondence
FINANCIAL
- Delinquency Report
REPAIRS & MAINTENANCE
VII. UNFINISHED BUSINESS
VIII. NEW BUSINESS
- Reserve Study
- 2011 Budget
- Landscape Enhancements
- Mailbox Cleaning
IX. ADJOURNMENT
Sign Resolution
Over the past several months there have been questions raised by Home Owners and the Board in regards to defining the CCRs sign policy. The Board has been working on a Resolution that will help with interpretation of the CCRs for the Home Owners, Board and our Management Company.
Only July 12th 2010 the board passed a Sign Resolution which defines the use of signs in our neighborhood. It is the desire of the Home Owners and the Board to make sure there are rules in place to control signage and to allow fair placement of signage by the Home Owners. At the same time keeping our neighborhood looking nice.
You can find the Sign Resolution in the Documents Section of the web site. All Home Owners will receive a copy with the Summer Newsletter being mailed out this week.
Newsletter August 2010
Minutes June 2010 – Special Session
Approved Minutes
Special Meeting on Arbor Ridge community signage June 21st 2010
Attendance: Mike F., Tom W., Dave C., Cathy P., Aditya K., Sunil L., John M., and Michelle U. from TMG.
Meeting Called to order 7:01pm
Homeowner input: – Fewer signs the better was one suggestion from a homeowner. One homeowner stated that directional signs should be allowed for open house sales and garage sales.
Unfinished Business –
Points of Review –
1. CC&R’s do not define all Types of possible signs
2. The board cannot make any decisions on signs other than For Sale or Political signs without being challenged legally.
3. A Resolution was recommended by the assigned attorney to advise how to fill in the gaps.
4. We currently have home owners in limbo on assessed fees based on the outcome of the board decision on signage.
5. Questions of type of signs, For Rent, No Soliciting, scoop after your pet, Garage and yard sales, have been brought in the recent meeting either as a violation or by home owners.
6. If the board does nothing then the board has no option but to ignore signs other than For Sale or Political signs, this can leave the board open for other issues.
The board took the revised sign resolution working document and made the first round of changes to the document.
Please note this is in no way the final version of this document.
Notations in red are John M.’s additions and word smithing.
ARBOR RIDGE HOMEOWNERS’ ASSOCIATION
ADMINISTRATIVE RESOLUTION NUMBER xxxxx
Signs, Notices and Aesthetic Appearance – Common Areas and Private Lots (Properties)
WHEREAS, The Arbor Ridge Homeowners Association Board of Directors according to the By-Laws, Article 7, Section 1 is given the “power to adopt and publish rules and regulations governing use and maintenance of the Common area…and to establish fines and penalties for the violation thereof.”; and It appears that there is a mixture of items related to common areas and other areas that are privately owned. It would seem that the purpose would be better served if those categories were grouped in order to avoid any confusion in the minds of the readers.
WHEREAS, the Planned Community Act, ORS 94.630(1)(a) and ORS 94.640(1), the Board may adopt rules and regulations for the Planned Community in general, not inconsistent with the Declarationor Bylaws; and WHEREAS, Pursuant to Declaration Section A-6, Signs, No signs shall be erected or maintained on any lot (Excluding Arbor Ridge Entry Monument Signs) except that not more then one “For Sale” sign placed by the owner, Declarant or by a licensed real estate agent, consistent with controlling governmental ordinances, may be temporarily displayed on any lot. This restriction shall not prohibit the temporary placement of “political” signs on any lot by the owner; and WHEREAS, it is the intent of the Board of Directors to regulate the use of signs and other items which affect the aesthetic appeal of Arbor Ridge neighborhood.
NOW, THEREFORE, BE IT RESOLVED THAT the following rules shall apply:
1. No freestanding real estate signs, open house signs or directional signs are to be placed anywhere along Laidlaw Road and West Union Road or at the entries to Arbor Ridge along Laidlaw Road or West Union Road, with the exception of the Arbor Ridge Home Owner Meeting Signs. All signage must be removed at the end of the day. Signs may only be displayed during “open house” hours.
2. A single real estate sign can be located on the lot itself, with the sign being located in the middle of the front yard near the street side lot line. Under no circumstances shall a sign be allowed on a side or real lot line or backyard. The maximum size of this approved sign is 18″ x 24″ and must be suspended or attached from a signpost. Sale and resale signs and posts must be removed within five days of closing of Signs, Notices and Aesthetic Appearance – Common Areas and Private Lots (Properties) the sale.
3. All signage within Arbor Ridge directing people to homes outside Arbor Ridge will be removed immediately without notification and discarded.
4. The Association shall retain the right to remove unauthorized signs without notice and/or require the lot owner to remove the sign(s)
5. No signage is to be placed in building windows. The only exceptions to this rule are Neighborhood Watch, Security, No Soliciting, Block Home or Religious and Holiday signs which must be commercially created signs that are professional in look and feel. No hand made signs will be allowed and should not exceed the size of 12″ x 12″.
6. Rental signs may be posted only on the private property where the rental is located and must conform to the real estate sign requirements for signs on lots. Rental signs and posts must be removed within five days of closing of rental, and no directional signs may be used.
7. Garage/Yard sale signs, personal signs, announcements, and other display materials are not allowed other than the day of the event . These types of signs are not permitted in the common areas along Laidlaw Road or West Union Road, with the exception of the Home Owner Association Annual Neighborhood sponsored Garage Sale Bannersunless it is the day of the event.
8. Security signs are permitted on private lots; however, the signs should be as close to the building as possible. To prevent challenges it might be better to phrase this as “To allow for maximum personal safety and security, security signs are permitted…”.
9. House numbers painted on street curbs should be stenciled professionally with black lettering on white background and not be taller than the height of the curb and no longer then 15″.
10. Commercial signs, general notices and other signs are not permitted in Arbor Ridge except as authorized elsewhere in the Association’s general rules and regulations. Vendor may place a 1 sign on the homeowners lot with the homeowner’s permission to advertise the company/work being done during the time the work on the home is being performed.
11. Advertisement signs for any purpose of generating business are not permitted on any Common Areas Signs, Notices and Aesthetic Appearance – Common Areas and Private Lots (Properties) and Private Lots.
12. Requests for exceptions to the sign rules may be submitted in writing to the Association’s Management Company office for review and consideration by the Association at the next Board Meeting. Such exceptions requests shall identify the type of sign to be used and the size, location, and intent of such use, in order that the Board may fairly evaluate the request for an exception.
13. Nothing herein shall be construed in such a way as to be applied or used to discriminate on the basis of race, religion, national origin, or other Constitutional or Federally or State Protected right afforded by law.
Meeting was adjourned at 8:27pm
Minutes May 2010
Approved Minutes
Arbor Ridge Home Owners Association Meeting May 24th 2010
Attendance: Mike F. Dave C. Tom W. Sunil L. John M. and Lynda D. from TMG
Homeowner’s Input:
Brian Smith Homeowner near 174th and Laidlaw, Spoke about the graffiti issue and that kids are playing in the wetland area near the bridge during school hours. Kids playing with “airsoft guns” shooting at each other.
Todd from Tuscon St. addressed the board about the large No Solicitation sign installed on there front door that is clearly seen from the street. The homeowner was explaining the issue when he was told that we will cover his and other issues at the special signage meeting in June.
Desert Canyon – landscaping issues from homeowners complaining that the front yard bushes are getting hacked up by the landscapers and the homeowners want more control over how the landscaping is done. And the automatic watering system is over watering the yards and homeowners want more control over how much watering is done.
Any announcement on bark dusting this year? Homeowners want notification on when the barkdust will be replaced. Suggestion was to have sandwich boards out that look like the community meeting sandwich boards that the HOA uses.
Meeting called to order at 7:36pm
Hearing on 17310 Lapaloma Dr. – Tree removed and replaced. Homeowner is asking that all the fees be dropped. The homeowner seemed to be merging two issues into one. There was a landscaping issue and a street tree issue. The tree has been replaced but this took several months to happen. Also the landscaping issue has been going on for three years. The board agreed to a landscaping plan that is to be submitted in two weeks from the date of this meeting. There was no discussion by the board to repeal any fines that have accrued over the three years of non-compliance.
Meeting Minutes:
Call to approve minutes from April 5th Special Meeting.
President’s Report:
THPR have finished the additions to George Otten Park.
Treasure’s Report:
Waiting on information on the new Bonds.
Committees:
Social Committee:
Community Garage sale is set for June 5th
Landscape Committee:
1. Tree Removal on Laidlaw
PGE tree Removal (Looks like Washington County is partly responsible.
2. Trimming –
3. Pathway near the wetlands – Gates were ajar and the latch was broken.
4. Shrub pruning and replacement – Mary requests that a document for the description of how, what, where, shrubs are to be and replacement rules etc.
Motion on fence washing and seal coating –
Max budget of 3,900 on Fence washing and a Max budget of 4,500 on the seal coating.
Management report –
In summary for the management report all fines assessed on each issue were held and other warnings were noted. If the issue was covering signage, those issues will be worked out after the special meeting that will discuss issues of signage on the property. Please see the attached Management report for details on each issue.
Delinquency report –
Discussion over the properties most delinquent that have been forwarded to Smith and Greaves have yielded some conclusions.
16746 NW Oak Creek Drive and 4316 NW Moon Valley Terrace the owner has moved to New Jersey and it to peruse this issue will be very costly. The attorneys recommend closing this issue. $5802.87 outstanding
Please see the attached Management report for details on each issue.
Repairs and Maintenance –
Bark Dust map was dropped off at Tom W. house – John M. Scanned and mailed the map out to the board.
Lynda will speak to John at Showplace about bark dust notifications.
New Business –
No new business noted.
Meeting was adjourned at 9pm PST
Agenda July 2010
Arbor Ridge Homeowners Association Board of Directors Meeting Agenda
Monday, July 12, 2010 @ 7:00 pm
Somerset Christian Church, 16255 NW Bronson Rd
I. CALL TO ORDER
HOMEOWNER INPUT
Owners are welcome and encouraged to attend. The open forum time for Homeowner input is limited to 15 minutes (3 minutes each) at the beginning of each meeting. Once the open forum is closed, all owners are welcome to stay and listen to the business before the Board of Directors; however, additional homeowner interaction and input is only allowed if the Chairman of the Board calls upon a homeowner.
II. MEETING MINUTES
- May 24th 2010
- Special Meeting June 21st 2010
III. PRESIDENT’S REPORT
IV. TREASURER’S REPORT
V. COMMITTEE REPORTS
VI. MANAGEMENT REPORT
ADMINISTRATION
- Homeowner Correspondence
FINANCIAL
- Delinquency Report
REPAIRS & MAINTENANCE
- Bark Dust
- Fence Update
- Seal Coat Update
VII. UNFINISHED BUSINESS
- Rental Signs Resolution
VIII. NEW BUSINESS
- Board Resignation
- Compliance Inspections
IX. ADJOURNMENT
Agenda June 2010 – Special Meeting
Arbor Ridge Homeowners Association Board of Directors Meeting Agenda
Monday, June 21st, 2010 @ 7:00 pm
Somerset Christian Church, 16255 NW Bronson Rd
I. CALL TO ORDER
HOMEOWNER INPUT on Sign Discussion Only
Owners are welcome and encouraged to attend. The open forum time for Homeowner input is limited to 15 minutes (3 minutes each) at the beginning of each meeting. Once the open forum is closed, all owners are welcome to stay and listen to the business before the Board of Directors; however, additional homeowner interaction and input is only allowed if the Chairman of the Board calls upon a homeowner.
II. UNFINISHED BUSINESS
- Signage Discussion