Trash Cans – Trash/garbage shall be kept in sanitary containers and must be stored out of view, except on day of trash pickup (Tuesday). Trash/recycle containers must be stored out of community view no later than Wednesday evening.

Maintenance – Each owner shall maintain their lot in a clean and attractive condition. Maintenance shall include the building exterior, roofs, gutters and downspouts, fences, sidewalks, and retaining walls. Lots should also be kept free of clutter.

General Landscaping and Exterior Maintenance – Keep yards free of weeds and diseased/dead grass. Lawns are to be watered, fertilized, and regularly mowed. Trees and shrubs are also to be fertilized and pruned on a regular basis; this includes street trees over the sidewalk areas, which are to be trimmed 7½ feet above the walkway per the City Tree Ordinance. Landscape strips to be turfed and maintained. Lots should be free of trash and unsightly materials. All improvements are to be kept in good condition, repaired as needed, and adequately painted. *Please note: Cottage Collection owners receive landscaping services.

Exterior Changes – An Architectural Request form must be submitted for Board review prior to any changes and/or modifications to the lot.

Parking – Campers, boats, trailers, and recreational vehicles, etc. may not be stored or kept on or adjacent to any lot unless fully enclosed within the garage.

Street parking – Vehicles cannot block driveway areas or sidewalks, park over lawns, block mailbox areas, or be parked in the wrong direction.

Holiday Lights – May be displayed 30 days before a holiday and must be removed within 15 days after.

Basketball Hoops – Cannot be placed on the street, block driveways, must be in good condition (including nets, hardware, and base). Cannot be placed on the lawns or parking strips for extended periods of time (greater than 48 hours) causing the browning or killing of the lawn.

Community Reminder 080320

Arbor Ridge Home Owner Meeting for January 21, 2020

Avamere at Bethany Retirement Center (Craft Room | 3 rd Floor); 16360 NW Avamere Court Portland OR 97229

I. Meeting Called to Order

• 6:37 pm

II. Meeting Minutes

• July 30, 2019 – Approved
• August 20, 2019 – Approved
• October 29, 2019 – Approved
• November 19, 2019 – Approved
• December 1, 2019 – Approved

III. Home Owner Input

IV. Committee Reports

• Landscape – Not Discussed
• Social – Holiday Light Contest was successful – prizes dispersed to winners
  
• Neighborhood Watch – Board Discussed Ideas with Traffice control in specific areas of the neighborhood

V. Management Report

ADMINISTRATIVE

1. 1. Homeowner Correspondence
      i. Motion to approve payment plan of homeowner – passed

FINANCIAL

1. 1. Delinquency Report
      1. Motion to hold off on taking any actions with regard to delinquent accounts until next board meeting – passed

MAINTENANCE AND REPAIRS

1. 1. 2020 Reserve Expenditures
      1. Mike to review asphalt, bark dust in community and report back next board meeting.
      2. Board discussed tree replacement program and potentially obtaining another report from an arborist.

VI. New Business

1. 1. Water Conservation Options
      1. Motion to adopt a policy for the landscape company to turn on the commons water no earlier than May lst and turn off by September 7th – with the added flexibility to turn back on later if the weather becomes particularly hot – passed. Board to make a final decision of turning off the water at the September 1st board meeting.
   2. Showplace Enhancements – Park Strips/Turf
      1. In an effort to conserve water, motion to remove park strip lawns along Laidlaw and replace with bark dust – except park strips from West Union to Oak Creek – passed.

Motion to approve landscape proposal # 5130 – passed.

VII. Unfinished Business

1. Occupancy Resolution
   1. Board discussed but no decisions were made.
2. Landscape Schematics Committee Resolution
   1. Not discussed
3. Perimeter Fence
   1. Not discussed

VIII. Adjournment

• Call for adjournment was at: 8:39pm

Due to the uncertainty surrounding the current coronavirus (COVID-19) outbreak in the United States and around the world and the mandatory stay at home order, the Board of Directors has decided to CANCEL the meeting scheduled for April 21, 2020.

Hopefully as more information is made available via the CDC and official channels, these regulations can be safely relaxed. Once schedules resume more confidently, we will be able to advise on the date of the next Board Meeting.

Thanks so much for your understanding and please stay healthy!

Arbor Ridge Homeowner Meeting for December 1, 2019

Avamere at Bethany Retirement Center (Craft Room | 3rd Floor); 16360 NW Avamere Court Portland OR 97229

CALL TO ORDER – meeting was called to order at 2 p.m.

Present at the meeting:

• Rhonda Corbella, Mike Farris, Joe Lopez, Kay Syravong

II. ELECTION OF OFFICERS

Elections were held separately for the following offices and all were unanimously approved:

• Joe Lopez, President
• Lisa Walker, Vice President
• Todd Behunin, Secretary
• Kay Syravong, Treasurer

III. 2020 MEETING DATES

The following 2020 meeting schedule was agreed to by everyone present:

• Tuesday, January 21 6:30 p.m. (Avamere Retirement Center on West Union, 3rd floor Craft Room)
• Tuesday, April 21 6:30 p.m. (Avamere Retirement Center on West Union, 3rd floor Craft Room)
• Tuesday, July 28 6:30 p.m. (Avamere Retirement Center on West Union, 3rd floor Craft Room)
• Tuesday, September 1 6:30 p.m. (Avamere Retirement Center on West Union, 3rd floor Craft Room) – 2021 Budget Meeting
• Tuesday, October 20 6:15 p.m. (sign in) Annual Meeting held at Bethany Elementary School cafeteria

IV. ADJOURNMENT

• Meeting was adjourned at 2:23 p.m.

Arbor Ridge Home Owner Meeting for October 29, 2019

Avamere at Bethany Retirement Center (Craft Room | 3rd Floor); 16360 NW Avamere Court Portland OR 97229

CALL TO ORDER 6:30pm

NEW BUSINESS

Funding for Main Collection

• Motion to approve the transfer of $46,076 from the Reserve Fund into the main operating account to cover for the high EOY seasonal demand. Motion passed.

Showplace Enhance Proposals

• Master valves/timers at each of the 4 irrigation meters
• Motion to approve the Showplace master valves proposal for $4292, with payment to come from the Main Reserve Funds. Motion passed.
• Low maintenance/water enhancement proposal along parkstrip lawns on Laidlaw
• No motions or actions taken at this time.
• Board to work with AMS and Showplace to provide several more options/proposals to beautify the area as well as provide low maintenance and water usage.
• Board to work with AMS and identify funds in the Reserve to account for this expense/investment.

UNFINISHED BUSINESS

• Nothing discussed.

ADJOURNMENT 7:32pm

Arbor Ridge Homeowner Meeting for August 20, 2019

Avamere at Bethany Retirement Center (Craft Room | 3rd Floor); 16360 NW Avamere Court Portland OR 97229

Roll Call

• Lisa Walker, President
• Joe Lopez, Vice President
• Mike Farris, Treasurer
• Kay Syravong, Secretary (absent)
• Todd Behunin, Director
• Isaac Romero, Director
• Rhonda Corbella, Director

I. CALL TO ORDER – 6:40 PM

II. APPROVAL OF MINUTES

• July 30, 2019 Meeting Minutes – tabled for next meeting

III. TREASURER’S REPORT

IV. MANAGEMENT REPORT

• Lisa Walker requested AMS to review HOA insurance policy to ensure adequate coverage.

V. NEW BUSINESS

• Fair Housing Resolution – referred to Attorney for review

VI. UNFINISHED BUSINESS

A. 2020 Budget
1. Cottage Collection Budget
Motion to adopt Cottage Budget including moving Collection line item to
Main Budget—moved, seconded, and unanimously approved
2. Main Collection Budget
Motion to adopt Main Budget—moved, seconded, and unanimously
approved
Joe Lopez will identify areas for water conservation and report back to
the Board.
3. HOA Collection Attorney
B. Perimeter Fence
1. Board discussed possible action to remove fence next year with fence
surrounding Otten Park to remain
2. Mike Farris will check into fence alternatives such as wrought iron
C. Occupancy Resolution
1. Board discussed inclusion of fees to pay for costs
2. Referred to Attorney for review
D. Landscape Schematics Committee Resolution
Tabled until Tom Wilkinson and Michael Walker are present at future Board
meeting for further discussion.

VII. ADJOURNMENT – 8:12 PM

Arbor Ridge Homeowner Meeting for July 30, 2019

Avamere at Bethany Retirement Center (Craft Room | 3rd Floor); 16360 NW Avamere Court Portland OR 97229

HEARING – 6:32 pm

Owner of Lot [ ] presented concerns to the Board that arborvitae shrubs replanted on her property are sparse and, thus, leaves her backyard exposed with little to no privacy. Board recommends that Owner submit request to ARC for review/approval to install privacy barrier on Owner’s property.

CALL TO ORDER 7:06 pm

ROLL CALL

• Lisa Walker, President
• Joe Lopez, Vice President
• Mike Farris, Treasurer
• Kay Syravong, Secretary
• Todd Behunin, Director
• Isaac Romero, Director
• Rhonda Corbella, Director (absent)

APPROVAL OF MINUTES

• April 29, 2019 – unanimously approved

TREASURER’S REPORT

• Joe Lopez (Vice President) requested that reports for Cottage and Main be clearly identified to allow for easy identification
• Joe also noted (and requested) documentation on the significant jump in irrigation costs for Cottage Collection (from ~$11k in 2018 to current ~$22k for 2019).

MANAGEMENT REPORT

Financial

Delinquency Report

• Board discussed and agreed to have Vial firm continue to handle collection of account due to impending foreclosure proceeding.

Homeowner Concerns

Committee Report

• Social – July 4th social was a success
• Landscape – Tom Wilkinson reported that NW Trees removed 10 trees/replanted 5 trees on priority list
• Neighborhood Watch

New Business

• HOA Collection Attorney
  • Kevin Eike of Eike Law, P.C. gave a presentation to the Board about the services his law firm offers.
• NW Tree Specialist Proposals
  • Proposal to trim back 40 streetscape trees within Cottage Collection that may be interfering with traffic or encroaching upon home is approved/carried.
• Showplace Landscape Proposals
  • To be discussed at upcoming Board meeting (to be scheduled).

Delinquency Report

Tatum Ranch

• Ongoing neighbor dispute

ADJOURN TO EXECUTIVE SESSION

• EXECUTIVE SESSION

RECONVENE TO OPEN SESSION

• After discussion, the Board recommends retaining the services of Kevin Eike to handle collection accounts and other matters on behalf of Arbor Ridge HOA.
• Motion carried

ADJOURNMENT 8:25 pm

Arbor Ridge Home Owners Association Annual Meeting for October 23, 2018

I. Meeting Called to Order

• 6:33 pm

II. Proof of Notice of Meeting

III. Established Quorum

• There were exactly 137 (32 present and 105 sent in) homeowners and/or proxies received.
  Quorum requirement was met.

IV. APPROVAL OF ANNUAL MEETING MINUTES 2017

• Motion on the floor to approve the 2017 annual meeting minutes. Motion approved and carried.

V. President’s Report

Lisa Walker prepared a letter that highlighted several projects that were completed over the
course of the last year. Some of those include the following:

• We were able to bring down collection accounts over the last several years.
• We negotiated with Showplace Landscaping to lower the landscape annual maintenance cost.
• We cut back on irrigation over the weekends to help save irrigation water cost and control
  irrigation breaks timely.
• Beavers in the wetland areas have not been a concern over the last year.

Please see the Presidents Report for more details.

VI. NEW BUSINESS

1. Review of Approved 2019 Budget
   Lynda DuLong reviewed the proposed 2019 budget and answered questions.
2. Nominations from the Floor
   Rhonda Corbella
   Kay Syravong
3. Election of Board Members
   • 3 new Board Members at this time, in addition to those already on the board presently in 2018.
   • The newly elected and remaining Board Members for 2019:
     Lisa Walker
     Joe Lopez
     Todd Behunin
     Mike Farris
     Isaac Romero
     Rhonda Corbella
     Kay Syravong
4. There was a brief discussion on removing the perimeter white fence. Due to increasing cost to
   maintain the vinyl fence and aging arborvitaes the landscape shrubbery maintenance and
   replacement cost will rise if we don’t remove the white vinyl fencing. Shrubs may not be able to
   survive. This topic will be addressed in 2019. A survey will go out for homeowner input.

VII. Adjournment

• Call for adjournment was at: 7:54 pm

Congratulations to the winners in this years Holiday Light Contest for 2019. Thank you to the HOA Board members for searching the community to find these wonderful homes.

• First Place received a $100 gift card to Trader Joe’s
• Second Place received a $75 gift card to Trader Joe’s
• Third Place received a $50 gift card to Trader Joe’s

There were so many great homes this year it really made it difficult to decide. There is great holiday spirit in the neighborhood and wonderful work to all of those who decorated their yards and homes.

Happy Holidays from your Arbor Ridge HOA Board of Directors.

Attention Owners:

Due to a lack of quorum for the Arbor Ridge Annual Meeting held on October 22, 2019, the meeting was adjourned and has been rescheduled. The new date is Tuesday, November 19, 2019 at 6:30 p.m. It will be held in the cafeteria at Bethany Elementary School located at 3305 NW 174th Avenue, Beaverton, OR 97006.  Check in time begins at 6:15 p.m.

Please complete and return the attached proxy by Monday, November 18, 2019 via

mail to: Association Management Services NW, 15350 SW Sequoia Parkway, Suite 200, Portland, OR 97224

fax: (503) 598-0554

or email: [email protected].

It is requested that all owners submit their proxy even if you plan on attending in order to establish a quorum prior to the meeting.

Quorum for Arbor Ridge is 114 (20% of 570 homeowners).

If you have already submitted your proxy for the original date, you do not need to do so again. Your proxy is valid for the rescheduled date.

Reminder – A drawing for gift cards will be held to those who attend in person.

AM-Proxy