Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association Board of Directors Meeting

Tuesday, March 11, 2025, 6:30 PM (Meeting held via Video Conference)

I. CALL TO ORDER

6:30 pm

II. OPEN FORUM

III. APPROVAL OF MINUTES

Motion to approve January 14, 2025 meeting minutes – approved.

IV. ADMINISTRATIVE

  1. Landscaping Proposals
    1. 16599 NW Oak Creek Dr Tree Removal & Stump Grinding
      1. Motion to approve Arbor Pro (Proposal #12334, Optional Items D, E, & F) to remove tree and grind stump, totalling $970.00 via Cottage Operating fund – approved.
    2. 16605 NW Oak Creek Dr Tree Removal & Stump Grinding
      1. Motion to approve Arbor Pro (Proposal #12334, Items A, B, & C) to remove tree and grind stump, totalling $1,375.00 via Cottage Operating fund – approved.
    3. Laidlaw Tree Planting
      1. Motion to approve Showplace (Proposal #32478) to plant trees along NW Laidlaw, totalling $1,749.00 via Main Reserve fund – approved.
    4. West Union Turf Removal and Conversion
      1. Motion to approve Pacific Landscape Management (“PLM”) (Contract #240689) to replace turf with bark dust (as described in the contract), totalling $25,227.00 via Main Reserve fund – approved.
      2. Mike Farris to follow up with PLM to obtain a cost savings estimate that the HOA can expect after turf removal and conversion is complete.
  2. Ratify Approval of 2024 Tax Return
    1. Motion to approve 2024 Tax Return – approved.

V. FINANCIAL

  1. Balance Sheet
    1. No action taken
  2. Delinquency Report
    1. No action taken

VI. HOMEOWNER CORRESPONDENCE/REQUESTS

  1. 4232 NW Diamondback
    1. No action taken
  2. 16674 NW Arizona
    1. No action taken
  3. 4535 NW Bobcat Place
    1. Motion to approve Arbor Pro Tree Experts to trim trees, $540 Cottage Operating Fund – approved.
  4. 17140 NW Emerald Canyon
    1. Motion to request Pacific Landscape to trim one tree ACROSS THE STREET from 17140 NW Emerald Canyon – approved.
    2. If PLM is unable to perform the request, AMS will gather bids from other vendors to complete the work. – $605 proposal from Arbor Pro Tree Experts – approved – Cottage Reserve Fund

Motion to convene to Executive Session

7:22 pm

Motion to exit Executive Session

7:26 pm

  1. Motion to deny two homeowner requests for a fee waiver – approved.

VII. NEW BUSINESS

Nothing discussed

VIII. UNFINISHED BUSINESS

  1. Beaver Dams
    1. After a brief investigation, the Board identified state/county personnel within the Oregon-Owned Waterways department. AMS will contact these state employees to gather information and determine remediation options with regard to beaver dams in our community.
  2. Walkway Behind Arizona Drive Estimate/Update
    1. Topic tabled until May 13, 2025 meeting pending receipt of proposals from PLM.

X. ADJOURNMENT

7:46pm

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