Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association Annual Meeting

Tuesday, January 9, 2024, 6:30 PM

(Meeting held via Video Conference)

MEETING MINUTES

  1. CALL TO ORDER

6:30 pm

  1. ELECTION OF OFFICERS
  • President: Joe Lopez
  • Vice President: Kay Syravong
  • Secretary: Todd Behunin
  • Treasurer: Mike Farris
  • Directors at large:
    • Jenny Krems
    • Daryl Stewman
    • Mary Marek Johns

III. OPEN FORUM

Board listened to and noted the feedback given by several homeowners in attendance. Most concerns are included in the agenda and will be addressed later.

  1. APPROVAL OF MINUTES

Motion to approve September 12, 2023, meeting minutes – approved

  1. FINANCIAL
  1. Balance Sheet
    1. Briefly discussed – budget looks good.
  1. HOMEOWNER CORRESPONDENCE/REQUESTS
    1. 4586 NW Tatum Pl
      • Motion for AMS request a bid from Pacific Landscaping and execute the work immediately if bid comes within 10% of the previous Showplace proposal ($1070) – approved. Fund via Main Reserve.
    2. 16587 NW Talkingstick Way
      • AMS to request a bid from Pacific to clean up the area.
    3. 16821 NW Oak Creek Dr
      • Motion to approve a one-time courtesy request to waive the fee in response to a prohibited vehicle parked at the unit – approved.
      • Motion to approve a one-time courtesy request to waive the fee in response to running a business from the home – approved.
    4. 16904 NW Oak Creek Dr (Report)
      • Information only – no action taken.
    5. 16904 NW Oak Creek Dr (Request)
      • Motion to approve one-time courtesy request to waive the fee for removing the basketball hoop – approved.
    6. 16989 NW Arizona Dr
      • Discussed in New Business
    7. 16989 NW Arizona Dr
      • Discussed in New Business
    8. 17135 NW Elk Run Dr
      • AMS to request Pacific confirm the irrigation was/is operational here and request a proposal for replacing the arborvitae.
    9. 17167 NW Elk Run Dr
      • Discussed in New Business
    10. 17182 NW Gold Canyon Ln
      • Motion to waive the fine and any interest accrued – approved.
    11. 17365 NW Gold Canyon Ln
      • Information only – no action taken.

VII. NEW BUSINESS

    1. SavATree West Union Tree Project Proposals – Main/Commons
      • Motion to approve the work for all three bids (Estimate #’s 1056433, 1056434, and 1056435), to be funded from the Main Reserve – approved.
    2. Pacific Landscape Project Proposals
      • Cranefly – Cottage
        1. Motion to approve proposal in the amount of $2497, to be charged to Cottage Operating Landscape – Other category – approved.
        2. Motion to approve proposal in the amount of $1416, to be charged to Main/Commons Operating Landscape – Other category – approved.
      • Turf Conversions – Main/Commons
        1. Motion to approve Contract #’s 190427, 191210, and 191211 (Emerald Canyon, Laidlaw, Oak Creek), to be funded via Main Reserve – approved.
        2. Motion to approve Contract # 189974 (Palmbrook), to be funded 50% from Main Reserve, 50% from Cottage Reserve – approved.
      • Replant Tree – 16989 NW Arizona Dr
        1. Motion to approve Contract # 188413, to be funded via Cottage Reserve – approved.
      • Arborvitae Replacement Proposals – 17167 NW Elk Run Dr.
        1. Motion to approve Contract # 191214, to be funded via Main Reserve – approved.
        2. AMS to request proposal from Pacific to replace arborvitae with cherry laurel along northwest side of 16788 NW Emerald Canyon Dr. Also work with the homeowner since the removal would result in a loss of privacy while the replacement shrubs fill in over time.
      • Tree Replacements Proposal
        1. Motion to approve Contract # 191212, to be funded via Cottage Reserve – approved.
    3. Installation & Removing Window Air Conditioners
      • Motion to approve new resolution – approved.
      • AMS to work with the President and Secretary to obtain signatures on the resolution.
    1.  

VIII. UNFINISHED BUSINESS

  1. Motion to approve Contract # 188669, to be funded via Main Reserve – approved.
  2. ADJOURNMENT TO EXECUTIVE SESSION
    • 8:30pm
  1. RECONVENE AND ADJOURNMENT
    • 8:40pm
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