Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association Board of Directors Meeting

Tuesday, July 16, 2024, 6:30 PM (Meeting held via Video Conference)

I. CALL TO ORDER

6:30 pm

II. OPEN FORUM

Nothing discussed

III. APPROVAL OF MINUTES

Motion to approve May 15, 2024 meeting minutes – approved.

MANAGEMENT REPORT

IV. FINANCIAL

  1. Balance Sheet
    1. Briefly discussed – budget looks good.
  2. Delinquency Report
    1. Will be discussed later.

V. HOMEOWNER CORRESPONDENCE/REQUESTS 

  1. 16548 NW Talkingstick Way
    1. Motion to deny the $75 violation – approved. AMS to notify the owner that lawn/yard maintenance must be continuous.
  2. 16602 NW Desert Canyon Drive
    1. AMS failed to contact Pacific to address the issue from the previous meeting. Homeowner paid for and planted shrubs themselves. AMS to follow up with Pacific and add them to the “no prune list”.
  3. 16756 NW Arizona Drive
    1. Motion to approve the $75 fine waiver – approved.
  4. 16782 NW Greyhawk Drive
    1. Motion to approve Pacific Landscape Contract #211206 for the amount of $1199.00, authorizing AMS to transfer funds from Cottage Operating account – approved.
  5. 16788 NW Arizona Drive
    1. Motion to approve Pacific Landscape Contract #211219 for the amount of $5837.00, authorizing AMS to transfer funds from the Main Reserve account – approved.
    2. AMS to contact the homeowner and make them aware of the upcoming work.
  6. 16814 NW Oak Creek Drive
    1. Homeowner appeared to be unaware how their property was going to be affected by the “rejuvenation project”. No action needed.
  7. 17076 NW Oak Creek Drive
    1. Proposal was just received and the Board postponed discussing it until the next meeting.
  8. 17393 NW Gold Canyon Lane
    1. AMS to arrange the Sheriff’s office to come speak at the Annual HOA meeting.

VI. NEW BUSINESS

  1. Arborvitae Maintenance
    1. Discussed with #2.
  2. Wetlands Walking Pathway Maintenance
    1. Board requested AMS to draft a letter to be sent to homeowners along the wetlands walking path, reminding them of their responsibility to water/maintain the arborvitae along their back fence. AMS to present that letter to the Board for later approval.
  3. Reserve Fund
    1. Discussed with #2.
  4. Compliance Checks
    1. AMS to send the board a list of all items being checked/reviewed during compliance walks.
  5. Pacific Landscape Management Irrigation Invoices
    1. Invoice 227242 @ $4827.00
    2. Invoice 229802 @ $5688.00
    3. Invoice 229850 @ $3950.00
    4. Invoice 236071 @ $625.00
    5. Invoice 236070 @ $224.00
    6. Invoice 236096 @ $282.00
    7. Motion to approve the above invoices totaling $15,596,00, authorizing AMS to transfer funds from Cottage Reserve account – approved.
  6. Association Management Services Fee Increases
    1. AMS to send a notice to all homeowners about the fee increases.
  7. Association 2025 Draft Budget
    1. Budget line item adjustment proposals were discussed and noted.
    2. Motion to approve Pacific Management proposal for 2025, including annual contract amount for Main and Cottage, including the enhanced services – approved.
  8. Insurance Renewal
    1. Motion to stick with the current insurance provider (State Farm CID) – approved.
  9. Common Area Between Kino Springs & Talkingstick Way
    1. Motion to approve Pacific Landscape Contract #214882 for work being done in Track T in the amount of $3311.00, authorizing AMS to transfer funds from the Main Reserve account – approved.

VII. UNFINISHED BUSINESS

  1. Collection Resolution
    1. Not discussed

VII. ADJOURNMENT TO EXECUTIVE SESSION

8:30pm

IX. RECONVENE AND ADJOURNMENT

9:03pm

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