Approved Minutes For November 2004
Arbor Ridge HOA Board Meeting Minutes 11/09/04
Deborah Bogle-Tao, Presiding
Rob Siegle, Recording
Somerset Christian Church, 7 pm
Deborah Bogle-Tao, Mary Davidson, Lynda DuLong, Allen Morgan, Robert Siegle, Pat Moore
Approval of the 10/12/04 Minutes
Motion made by Mary and seconded by Deborah. All in favor
Treasurer’s Report- Allen reported both the main and cottage may be under budget at the end of the year.
Response to Management
9. 2005 Budget
v Motion made by Mary to get 3 bids for landscaping. Seconded by Rob. All in favor.
v Motion made by Mary to replace annuals with perennials to reduce annual flower budget line item. All in Favor.
v Motion made by Lynda for reserve study to be done by NWCM for the main HOA to more clearly understand future budget requirements. All in Favor.
v Motion by Rob to look into tiering our savings into both CD’s and Mutual Funds to maximize return. All in Favor.
v Motion made by Allen to hold an executive meeting after we receive HOA: legal reiviews, landscape bids, reserve study and insurance policies. All in Favor.
7. Tract I
v Motion made by Mary to have the oak tree pruned and treated within 2 weeks by Collier. Seconded by Deborah. All in favor.
v Motion made by Rob to review Mr. Corcoran request to pay back compensation for Tract I maintenance. All in Favor.
v Motion made by Rob to review the correct % of Mr. Corcoran request (as documented in the NWCM report) to split the landscape charges with the HOA. All in Favor.
10. Wetland Conservation Easement
v Rob made a motion to have an attorney look over the document. Seconded by Mary. All in favor.
11. Financial Review
v Motion made by Lynda to have a financial review by Merina and Co. Seconded by Allen. All in favor.
Other Board Business
v Rob passed out a communication plan for us to read.
v Board will discuss the contract with the 2005 budget.
“For sale” and “garage sale” signs at Laidlaw and West Union. Do we want these removed by NWCM?
v Motion made by Allen to have Showplace Landscape remove the signs at no extra cost. Mary seconded motion. All in favor.
ARC Committee Report- no report.
Neighborhood Watch Committee Report – no report.
Newsletter Committee Report- Greg Tao has volunteered to write newsletter.
Social Committee Report -Holiday light contest will be judged 12/18.
Open Forum (last 15 minutes)
Punch List (items that go to NWCM for research or action, etc.)
· NWCM will contact Collier to arrange a time to prune and root treatment for the oak tree on Tract I. Service needs to be performed within 1-2 weeks.
· When does our contract with Showplace Landscape expire?
· The board would like a copy of the insurance policy delivered to our home by NWCM on their next site review. No need to send through US mail or include in the January management report.
· The board would like a copy of the service level agreement and renewal dates are for Showplace