Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association Board of Directors Meeting

Tue, January 13, 2026, 6:30 pm (Meeting held via Video Conference)

I. CALL TO ORDER
6:30 pm

II. ANNUAL MEETING RECAP
Motion for AMS to begin sending weekly emails for proxy votes and board member nominations on September 10 – approved.

III. OPEN FORUM
The Board listened to homeowner concerns and provided clarifications and solutions to issues that were raised.

IV. APPOINTMENT OF BOARD MEMBERS
Mary Marek Johnson and Daryl Stewman were both elected members of the board.

V. ELECTION OF OFFICERS

  • President: Joe Lopez
  • Vice President: Kay Syravong
  • Treasurer: Mike Farris
  • Secretary: Todd Behunin
  • Director at Large: Mary Marek Johnson
  • Director at Large: Jenny Krems
  • Director at Large: Daryl Stewman

VI. APPROVAL OF MINUTES
Motion to approve September 9, 2025 meeting minutes – approved.

VII. TREASURER’S REPORT
Briefly discussed – no issues.

VIII. MANAGEMENT REPORT
ADMINISTRATIVE

  1. Homeowner Correspondence
    1. The homeowner is concerned with the neighbor’s large tree. The board discussed and concluded this is a neighbor to neighbor issue that they will need to work out themselves.
    2. Homeowners requesting HOA trim their tree due to a letter received from Pride Disposal. AMS to request the Pride letter from the homeowner so the Board can review and take action.
    3. Discussion with the homeowner regarding trees and sidewalk damage. The board reiterated that the HOA does not own trees or sidewalk. It is the homeowners responsibility.
  2. Irrigation Repairs
    1. Motion to approve the following invoices from Pacific Landscape – approved.  AMS to request Pacific Landscape to reverse $253 charge for checking a possible water leak.
InvoiceAmountAccount
286784$253.00Cottage Reserve
286785$620.00Main Reserve
  1. Motion to set up payment parameters (listed below) for emergency irrigation repairs – approved.
    1. Email to be sent to the President, Vice President, and Treasurer.
    2. Upon approval by at least two out of the three aforementioned Board members, AMS would be authorized to make payment for the emergency repair.
    3. Information for such action must be reflected in the Management Report packet for the upcoming Board meeting.
  2. Landscape Proposals
    1. 16943 NW Greyhawk Drive
      1. Work already completed by SavaTree. AMS to request SavaTree remove the mounds complimentary. If that is not an option, motion to authorize AMS to pay the requested amount, not to exceed $500, Cottage Reserve Funds –   approved.
    2. 16602 NW Desert Canyon Drive
      1. Motion to select Showplace proposal 38254 for sweetgum tree removal in the amount of $989.48, Cottage Reserve Funds – approved.
    3. 16530 NW Oak Creek Drive
      1. Not discussed
    4. Lace Bug Treatment
      1. Motion to approve the Bartlett proposal for bug treatment in the amount of $458, funded via Cottage Operating – approved.
    5. Bark Dust
      1. Motion to select Showplace proposal 38441 for bark dust maintenance in the amount of $3,330.70, funded via Main Reserve – approved.
    6. 4436 and 4443 NW Glenlakes Place
      1. Motion to select Showplace proposal 38701 for the arborvitae replacement in the amount of $3,996.00, funded via Main Reserve – approved.
  3. Concrete/Sidewalk Repairs
    1. Motion to approve Pavement Maintenance bid for slab and apron replacements, not to exceed $14,000, funded via Main Reserve – approved.
    2. Motion to approve Safe Sidewalk bid for sidewalk cutting, not to exceed $3,000, funded via Main Reserve – approved.
  4. 2026 Draft Reserve Study
    1. Motion to approve Cottage and Main Reserve Study – approved.

IX. OLD BUSINESS

  1. Next Board Meeting Date
    1. Tuesday, March 10, 2026
  2. Board Education Series
    1. Not discussed

X. NEW BUSINESS

  1. Fence Options to Replace Arborvitae for Sustainable Privacy and to Conserve Water
    1. Motion for AMS to obtain 3 bids to replace fencing along West Union extending from Laidlaw to the HOA boundaries near 174th. Bids should include material options (e.g., wood, composite, block), and  removal of the black fence, white fence, and arborvitaes. Labor and materials would be funded via Main Reserve funds – approved.

XI. ADJOURNMENT TO EXECUTIVE SESSION

XII. RECONVENE TO OPEN BOARD MEETING (VOTE IF NEEDED)

  1. Motion to deny owner requests 1a and 1b – approved.
  2. Motion to move forward with filing a lawsuit for a money judgment against owner(s) for accounts listed below – approved
    1. ARHA-4740
    2. ARHA-4481
    3. ARHA-0091
    4. ARHA-2220

XIII. ADJOURNMENT|
8:20 pm