Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association Board of Directors Meeting

Tuesday, July 14, 2026, 6:30 PM
(Meeting held via Video Conference)

I. CALL TO ORDER

6:30 pm

II. OPEN FORUM

The Board listened to homeowner concerns and provided clarifications and solutions to issues that were raised.

III. APPROVAL OF MINUTES

Motion to approve May 12, 2026 meeting minutes – approved.

IV. TREASURER’S REPORT

Briefly discussed – no issues. Landscape contracts decreased but expenses increased.

V. MANAGEMENT REPORT

ADMINISTRATIVE

  1. Homeowner Correspondence
  2. Legal Opinion
  3. Landscape Proposals
    1. Rock Wall Inspection
      1. Thorough and detailed evaluation. Three areas to have an engineer to inspect. Motion to have AMS solicit three geo engineer reviews on the high priority correction items – approved.
    2. 16951 NW Oak Creek Drive – Arborvitae Removal
      1. Motion to approve Proposal 41069 (Golden Euonymus) for $500.50, funded via Cottage Operating – approved.
    3. 16765 NW Greyhawk Drive – Lawn Renovation
      1. Motion to approve Proposal 41757 for $810.18, funded via Cottage Reserve – approved.
    4. 16894 NW Desert Canyon Drive – Rhododendron Replacement
      1. Motion to approve Proposal 42018 for $140.00, funded via Cottage Operating – approved.
    5. 4466 NW Legend Trail Place – Oak Tree Removal/Replacement
      1. Motion to approve Proposal 40720 for $1470.00, funded via Cottage Reserve – approved.
      2. Motion to approve Proposal 40721 for $650.00, funded via Cottage Reserve – approved.
    6. Tree Replacements
      1. Motion to approve Proposal 41149 for $6585.00 exactly as described in the proposal with ONE EXCEPTION:
        1. Along NW Oak Creek Dr, between 16599 and 16593 NW Oak Creek Dr: Use Paperbark Maple (not Crimson King Maple), funded via Cottage Reserve – approved.

VI. OLD BUSINESS

  1. Installing New Privacy Fence Along West Union Road to Replace White Vinyl
    1. Motion to have AMS solicit West Meyer for additional new bids for the same project that includes decorative posts including brick and metal with renderings – approved.
  2. Next Board Meeting Date
    1. Tuesday, September 8, 2026.
  3. Board Education Series
    1. Not discussed.

VII. NEW BUSINESS

  1. July 2026 Showplace Invoices and Proposals
    1. Motion to approve invoice 52902 in the amount of $5770.12, funded via Common Reserve – approved.
    2. Motion to approve invoice 52901 in the amount of $20532.47, funded via Cottage Reserve – approved.
  2. The board discussed expiration of ARC requests using an example of a recent situation where a homeowner failed to complete their request in the allotted time.
    1. Motion to alter the verbiage in the ARC form where work must be completed in 12 months (from 6 months) after the estimated completion date – approved.
    2. Motion to reverse the fines applied to 17199 NW Gold Canyon in response to this discussion – approved.

VIII. ADJOURNMENT TO EXECUTIVE SESSION

  1. Owner Requests
    1. Motion to approve homeowner request and waive fine – approved. Mike to make the ARC form verbiage correction.
    2. Ignored
    3. Motion to deny waiver request – approved.
    4. Motion to approve homeowner request and waive fine – approved.
  2. Delinquency & Prepaid Report
    1. Not discussed.

IX. RECONVENE TO OPEN BOARD MEETING

X. ADJOURNMENT

8:25 pm

Published by Arbor Ridge HOA