Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association Board of Directors Meeting

Tuesday, May 12, 2026, 6:30 PM (Meeting held via Video Conference)

I. CALL TO ORDER
6:30 pm

II. OPEN FORUM
The Board listened to homeowner concerns and provided clarifications and solutions to issues that were raised.

III. APPROVAL OF MINUTES
Motion to approve March 10, 2026 meeting minutes – approved.

IV. TREASURER’S REPORT
Briefly discussed – no issues.

V. MANAGEMENT REPORT
ADMINISTRATIVE

  1. Homeowner Correspondence
    1. Miscellaneous
      1. Various homeowner general inquiries/maintenance requests to AMS. No Board action.
    2. 16550 NW Oak Creek Drive
      1. Homeowner expressed concerns regarding parking along the entrance to NW Oak Creek Drive obstructing visibility. No Board action.
    3. 16736 NW Arizona Drive
      1. AMS to reach out to homeowner to get status of homeowner insurance claim. No Board action.
    4. 4436 NW Glenlakes Pl
      1. Discussed later in the meeting. See 2(e) below.
  2. Landscape Proposals
    1. Bark Dust
      1. Motion to approve Showplace Proposals #39810 ($16,121.00) and #39813 ($2,551.00), funded via Cottage Main – approved.
    2. Motion to have AMS to ask Showplace to make sure to include in the above barkdust project barkdust along park strips and also AMS to work with Board members for fall tree replacement in two areas noted below – approved.
      1. NW Moon Valley Ter (between NW Greyhawk and NW Arizona)
      2. NW Greyhawk Dr (between NW Oak Creek and NW Desert Canyon).
    3. Rock Wall Inspections
      1. Motion to approve Brightview proposal in the amount of $150.00, funded via Main Reserve – approved.
    4. 16530 NW Oak Creek Drive – Tree Removal
      1. Motion to approve Legacy estimate #02328-E ($4000.00), funded via Cottage Reserve (Mike to follow up later with the tree variety) – approved.
    5. 4436 NW Glenlakes Place – Street Strip
      1. Motion to approve Showplace Proposal #39984 ($684.00), funded via Cottage Operating – approved.
      2. AMS to follow-up with the homeowner on the lawn.
    6. 16876 NW Oak Creek Drive – Maple Tree Removal
      1. Motion to approve Showplace Proposal #40216 ($1,114.00), funded via Cottage Reserve – approved.
    7. 4549 NW Continental Place – Oak Tree Removal
      1. Motion to approve Showplace Proposal #39494 ($1,454.00), funded via Cottage Reserve – approved.
    8. 4383 NW Palmbrook Drive – Street Scape Repairs
      1. Motion to approve Showplace Proposal #40519 ($654.20), funded via Cottage Reserve – approved.
    9. NW Union – Arborvitae Removal
      1. Not discussed.
  3. NW Union Fence to Replace Arborvitae
    1. Motion to hire general counsel review our CC&R and governing documents, verifying the Board can make these large scale changes without a homeowner vote – approved.
  4. Crack Fill & Seal Coat Asphalt
    1. Motion to approve PPI Maintenance (aka Pavement Maintenance); to not exceed $3382.85, funded via Main Reserve account, and exclude A2 (a site location on the map which should not be in this project’s scope of work)  – approved.

VI. OLD BUSINESS

  1. Next Board Meeting Date
    1. Tuesday, July 14, 2026.
  2. Board Education Series
    1. Not discussed.

VII. NEW BUSINESS

  1. Neighborhood Sidewalk Check for 2026
    1. Major improvement across the neighborhood. Continue review of Cottage community once more. Mike suggested sending out a “thank you” email to those who have taken action, as well as a reminder email to those with sidewalks yet to be addressed.
  2. Final Pacific Landscape Invoices
    1. Board decision to pause on taking any action with the PLM invoices. Kay to investigate further.

VIII. ADJOURNMENT TO EXECUTIVE SESSION

  1. Owner Requests
    1. Motion to deny homeowner request – approved.
  2. Motion to remove an absentee director from the board, in accordance with HOA governing rules – approved.
  3. Delinquency & Prepaid Report
    1. Not discussed.

IX. RECONVENE TO OPEN BOARD MEETING

X. ADJOURNMENT
7:47 pm

Published by Arbor Ridge HOA