Please note that until further notice we will be holding the Board Meetings at the following Location.
Avamere at Bethany
16360 NW Avamere Court
Portland, OR 97229
3rd Floor Craft Room
Annual Meeting Minutes 2011
Approved Annual Meeting Minutes for 2011
Arbor Ridge Home Owners Association Annual Meeting October 24th 2011
Attendance: Mike F., Mike F., Cathy P., John M., Adita., and Lynda D. from TMG
Call To Order: 6:10 pm
We have met quorum to hold the Annual Meeting.
Home Owner 1 Motioned to approve the Minutes for the 2010 Annual Meeting, Home Owner 2 seconded the motion. Annual Meeting Minutes for 2010 are approved.
Presidents Report: Various committees are looking for volunteers which include Social, Landscape, Newsletter, ARC and the Neighborhood Watch Committees. We are seeking additional Board Members to join the Board.
We are looking in to a Beaver Dam in the wetlands and what can be done before it causes damage to the area.
2012 Budget was discussed, The HOA Fees will stay at $250/year and the Cottage Landscape Maintenance Fees will stay at $228 / 6 months.
Nominations for Board Positions: Lisa Walker, Todd Behunin, Mike Farris
Committee Volunteers: Greg Tao to also Join the Landscape Committee, Michael Walker to Join the Landscape Committee, Eric Hunt to Join the Landscape Committee, Aradhana Gupta to Join the Social Committee, Harleen Kaur to Join the Social & Architectural Review Committees.
This meeting was adjourned at 7:02 pm
Annual Meeting Reminder
Home owners this is just a reminder that the Annual Meeting is this coming Tuesday Oct 23rd 2012 @ 6:30 pm at Bethany Elementary School, 3305 Northwest 174th Avenue, Portland, OR 97229.
Please arrive early to sign in so the meeting can start on time.
Home Owners will receive a letter from our Management Company containing a proxy form and information on the upcoming Annual Meeting on October 23rd, 2012. It is really important that if you can not attend the Annual Meeting that you send the proxy form back in the postage paid envelope. Last few years it took multiple mailings and meetings to get a quorum of Home Owners in order to move forward with day to day business. These extra mailing cost you as a Home Owners $700 per a mailing.
We would really like to see the Home Owners attend the Annual Meeting so that you can have input on the members of the Board, find out what is occurring in your neighborhood and provide feedback as an Arbor Ridge Home Owner.
If you are interested in running for a Board Position please contact Lynda Dulong at The Management Group (see the contacts page) . We are also looking for people to be involved with the Social Committee, Neighborhood Watch Committee, Architectural Review Committee, Newsletter Committee and Landscape Committee. Please let us know by emailing us, contacting Lynda Dulong or attending the Annual Meeting.
The Annual meeting is a great opportunity to meet the Board of Directors and the Management company that help manage the community. If you are interested in a Board Position or would like to be a member on one of the committees this is a great place to get involved.
September Meeting Location Change
Due to a conflict of schedules at the Somerset Christian Church we are not able to hold our Home Owners Meeting there. We have reserved a room at the Avamere Retirement Center located off of West Union, located at the Eastern edge of our community. Please check in at the front desk when you arrive.
March Meeting Moved to April
Please note that the HOA Board Meeting has been moved from March 27th to April 3rd at 6:30pm.
Annual Meeting Minutes 2010
Approved Annual Meeting Minutes for 2010
Annual Meeting 2011 Results
We had a great turn out at the Annual Meeting this year!! For the first time in our history we received enough Proxy forms plus the attending Home Owners to meet the required Quorum of 143 represented Home Owners, which is 25% of the neighborhood. We need to meet Quorum in order to hold the Annual Meeting without rescheduling. Rescheduling can cost the HOA an additional $1000 each time we have to reschedule.
Thank you to all the Home Owners who took the time to send in your Proxy and especially to those Home Owners who attended the meeting. If you did not attend the meeting you missed out on three great door prizes we had in a drawing for those that attended. This included a $200 Visa Gift Card, $100 Safeway Gift Card and a $50 Starbucks Gift Card.
We welcome to the Board Lisa Walker & Todd Behunin. They are very enthusiastic about contributing to the neighborhood and we look forward to their involvement.
Thank you to John Michaud and Cathy Parsons for the service they have provided over the years as Board Members. They have been valuable to the Board and the neighborhood in helping to keep things running smooth for all of us.
We also had some Home Owners join the Social Committee, Landscape Committee and Architectural Review Committee. Having additional people help on these committees will help greatly and we look forward to their involvement also.
We have added a Facebook Group Page as a way to provide additional communication for the Home Owners. Please check it out here.
The Board has also decided to change the Meeting Day from Mondays to Tuesdays. The time will still be 6:30 pm and the first date to change will be the November 2011 meeting which will move from Monday the 28th to Tuesday the 29th. We will update the Calendar to reflect the new Dates after the November meeting when 2012 dates will be decided. We hope this will be a better day for Home Owners to attend as Mondays tend to be very busy for a lot of people.
Annual Meeting Reminder – October 24th
Home owners just a reminder that the Annual Meeting is this coming Monday Oct 24th 2011 @ 6:30 pm at the Somerset Christian Church 16255 NW Bronson Rd, Beaverton, OR 97006. Please arrive early to sign in so the meeting can start on time.
Recently all Home Owners received a letter from our Management Company containing a proxy form and information on the upcoming Annual Meeting on October 24th 2011. It is really important that if you can not attend the annual meeting that you send the proxy form back in the postage paid envelope. Last few years it took multiple mailings and meetings to get a quorum of Home Owners in order to move forward with day to day business. These extra mailing cost you as Home Owners $700 per a mailing.
We would really like to see the Home Owners attend the Annual Meeting so that you can have input on the members of the Board, find out what is occurring in your neighborhood and provide feedback as an Arbor Ridge Home Owner.
If you are interested in running for a Board Position please contact Lynda Dulong at The Management Group (see the contacts page) . We are also looking for people to be involved with the Social Committee, Neighborhood Watch Committee, Architectural Review Committee, Newsletter Committee and Landscape Committee. Please let us know by emailing us, contacting Lynda Dulong or attending the Annual Meeting.
The Annual meeting is a great opportunity to meet the Board of Directors and the Management company that help manage the community. If you are interested in a Board Position or would like to be a member on one of the committees this is a great place to get involved.
November 15th 2010 Meeting Cancelled and New Time for 2011
It has been decided that there is no need to meet November 15th 2010 for a regular board meeting. This meeting has been cancelled.
We will resume meetings on January 24th 2011 beginning at a new time of 6:30 pm instead of 7:00 pm. This will be the new regular time for all meetings going forward.
Annual Meeting 2010 Results
The Annual Meeting was Held on 11/3/2010 and a Quorum was met to hold the meeting. Thank you to all the home owners that provided a Proxy and Showed up to the Meeting in order to meet the Quorum of Home Owners. This was the second meeting that was held in order to meet these requirements.
Please keep in mind that it costs about $700 to send out additional mailings until we meet the quorum.
A new Board Member was elected to the Board as a result of the meeting to fill the 2010 to 2013 Term. Please welcome Arbor Ridge Home Owner Mike Foster.
Two other positions remained open and one position was filled by appointment of the Board after the Annual Meeting by Dave Cummings. Dave is returning to fill another term as a Board Member of a position that was not filled by any other home owner in the community. The board will seek to appoint the final position on the board in the near future. If any home owner is interested please let us know by emailing us or contacting Lynda Dulong at The Management Group.
