Arbor Ridge Home Owner Meeting for July 29, 2021

Meeting held via Video Conference

I. Meeting Called to Order

• 6:32 pm

II. Meeting Minutes

• June 29, 2021 and April 27, 2021 – Approved

III. Management Report

ADMINISTRATIVE

1. 1. 1. Homeowner Communication
         Request for late fee waiver denied on lot #9
         AMS will report lot conditions on Chapparal to WA County Enforcement – Lot 4213
         Reviewed and Discussed other information only communications
      2. Owner Landscape Requests:
         16957 NW Arizona – Approved $210.12 Cottage Funds for front lawn repair
         4586 NW Tatum Ranch Place – Approved $398.12 Main Funds for replacing 3 dead
         arborvitae
         16608 NW Arizona – Approved $429.64 Cottage Funds for front lawn repair
         16946 NW Arizona – Approved $650 Main Funds for replacing arborvitae/Laidlaw

FINANCIAL

1. 1. 1. Balance Sheet – information only, Reserve Funds at good levels
      2. Delinquency Report – Actions Taken
         Unit 0557 La Paloma amount owed $8,847.34 – AMS to proceed with placing a lien
         Unit 0475 Palo Verde amount owed $3,427.25 – AMS to proceed with placing a lien
         Unit 0519 Greyhawk amount owed $1,025.18 – AMS to proceed with placing a lien

New Business

1. 1. ARC Report to Date – Approved
   2. Budget 2022 Main and Cottage – drafts discussed and reviewed – 2 changes to drafts:
      1) move $2,000 in Cottage Contingency line to Water line, 2) add a Bad Debt line to the
      Main budget. Bad debt writeoffs will be split between Main and Cottage budgets.

Unfinished Business

1. 1. Collection Resolution – AMS will circulate the finalized resolution to all homeowners
   2. Columbia Geotechnical Report – discussed report which had positive findings and no action
   3. AMS will email a compliance reminder to all homeowners

IV. OPEN FORUM

• Meeting was open for comments

V. Adjournment

• Call for adjournment was at: 7:36 pm

Arbor Ridge Home Owner Meeting for June 29, 2021

Online Hosted Meeting

I. Meeting Called to Order

• 6:30p

II. New Business

1.  Assessment Collections
   1. Discussion regarding our current process with Vial Fotheringham and Eike Law
   2. Motion to amend collection resolution with the following additional policy change:
      1. Paragraph starting with:
         1. If assessment remains unpaid after the Notice of Intent to Lien…
      2. To be changed to:
         1. If assessment is $1000 or more and is 90 days overdue and remains unpaid after the Notice of Intent to Lien…
      3. Motion passed
   3. Discussed and agreed to collections administrative procedures (attached page).
   4. Discussed and agreed to have AMS place an in-house lien on ID # 0557 as this property is more than 90 days overdue and balance exceeds $1,000.

III. Adjournment

• Call for adjournment was at: 8:12p

Collections Procedures

Arbor Ridge Home Owner Meeting for April 27, 2021

Held on-line via web conferencing due to Covid-19

I. Meeting Called to Order

• 6:32 pm

II. Meeting Minutes

• January 26, 2021 – approved

III. Management Report

ADMINISTRATIVE

1. 1. 1. Homeowner Communication/Requests – approved fee waiver $43.28

FINANCIAL

1. 1. 1. Balance Sheet – information only
      2. Delinquency Report – Board meeting on Collections to be arranged
      3. Collections Update from Collections Attorney – Board meeting on Collections to be
         arranged

New Business

1. 1. 1. ARC Report to Date – approved
      2. Reserve Study 2022 – AMS to confirm Reserve Study proposals for both Main and Cottage
      3. Showplace Contract Renewal – Cottage & Main – Approved & AMS thank Showplace for water conservation efforts and request to continue

Unfinished Business

1. 1. 1. Columbia Geotechnical Report – information only
      2. Retaining Wall and Front Monument Cleaning – approved Showplace $963.79 Main Reserve Funds
      3. 2021 Reserve Study Allocations – AMS to follow up with Showplace on previously approved Reserve Funds for Commons area Bark dust & approved Painting for Mailboxes (AMS to solicit 3 bids)
      4. Options for Fence Replacement – Discussion on options and AMS to circulate maps for Board members to review

IV. Open Forum

• Meeting was opened up to received homeowner comments

IV. Adjournment

• Call for adjournment was at: 7:22 pm

Arbor Ridge Home Owner Meeting for January 26, 2021

Held on-line via web conferencing due to Covid-19

I. Meeting Called to Order

• 6:30 pm

II. Meeting Minutes

• September 3, 2020 and December 14, 2020
  Motion to approve minutes – passed

III. Management Report

ADMINISTRATIVE

1. 1. 1. Homeowner Communication/Requests
         Discussed several correspondences from homeowners. No actions needed

FINANCIAL

1. 1. 1. Balance Sheet – Reviewed report and looks positive
      2. Delinquency Report – Reviewed report and identified several accounts to turn over to Eike Law
      3. Collection Update from Collections Attorney – Not discussed

IV. New Business

1. 1. ARC Report to Date – Board reviewed ARC Report. Motion to approve report – passed
   2. Work Plan 2021
      1. Motion to approve Columbia Geotechnical proposal to review retaining wall and greenspace trails for $1700 in Reserve Funds – passed
      2.  Motion to approve Showplace proposal to bark dust common areas for $5270 in Reserve Funds – passed
      3. Motion to approve Showplace proposal to overseed and aerate Streetscape ($1810) and Cottage Homes ($3590) – passed
      4. Motion to approve Showplace proposal to remove and replace three arborvitae behind 16946 NW Arizona Dr for $458.48 – passed
   3. Other
      1. Discussed water usage in 2020: Budgeted $49k – spent $25k
      2. AMS currently sourcing for Palmbrook brick wall and monument maintenance proposals
      3. Discussion regarding fence cleaning and long-term alternative approaches to ease maintenance
      4. Discussed compliance checks to start around April. Areas to focus on:
         i. parking
         ii. garbage cans
         iii. lawns
         iv. for-rent signs
         v. holiday lights

Open Forum

1. 1. Nothing discussed

VI. Adjournment

• Call for adjournment was at: 7:45 pm

Arbor Ridge Home Owner Meeting for December 14, 2020

Online Meeting

I.  CALL TO ORDER

• 7:30pm

II.  BOARD OF DIRECTORS POSITIONS

• President – Joe Lopez
• Vice President – Kay Syravong
• Secretary – Todd Behunin
• Treasurer – Mike Farris
• Director at Large – Isaac Romero

III. 2021 MEETING DATES

• Joe to send out proposed dates via email

IV. ADJOURNMENT

• 7:45pm

Arbor Ridge Home Owner Meeting for September 3, 2020

Online Meeting

I. Meeting Called to Order

• 6:30 PM

II. Meeting Minutes

• July 28, 2020 – unanimously approved

III. Management Report

ADMINISTRATIVE

1. 1. 1. Homeowner Requests – Reviewed

FINANCIAL

1. 1. 1. Balance Sheet – Not discussed
      2. Delinquency Report – Discussed several delinquent accounts. No actions taken at the moment.

IV. New Business

1. 1. ARC Report – motion to approve report – passed.
   2. 2020-2021 Irrigation System
      1. Decision to shut off water on Sept 25th in effort to save.
      2. Going forward, turn on/off times will roughly be:
         1. May 1st : turn on
         2. 3rd week of September: turn off

V. Unfinished Business

1. 1. 2021 Budget
      1. Motion to charge all future Main and Cottage irrigation expenses to the Main and Cottage
         Reserve funds – motion passed.
      2. Motion to instruct our reserve study consultant to add an “irrigation” line item to
         the 2021 Main Reserve Study – motion passed.
      3. Motion to approve Main budget with the following change – motion passed.

         G/L Code	Line Item	From	To
         7550	Community Function Expense	$1500	$500
         7560	Compliance Program	$2000	$3000

      4. Motion to approve Cottage budget with the additional change of moving all the funds for the Irrigation line item to Contingencies line item – motion passed.
   2. Common/Cottage landscape budget
      1. Motion to approve the Common and Cottage landscape budget for 2021 – motion passed.

VI. Adjournment

• Call for adjournment was at: 7:57 PM

Arbor Ridge Home Owners Association Annual Meeting for November 19, 2019

I. CALL TO ORDER 6:31 pm

• II. PROOF OF NOTICE OF MEETING
  The Annual Meeting, previously scheduled for Tuesday, October 22, 2019, was reconvened
  due to low turnout and proxies received. The Annual Meeting was rescheduled to Tuesday,
  November 19, 2019.
• Notice of the November 19, 2019 Annual Meeting were distributed to homeowners via First
  Class and e-mail blast mailings.

III. ESTABLISHMENT OF QUOROM

• There were [130] homeowners and/or proxies received (____ present and _____ proxies).
  Quorum requirement met.

IV. APPROVAL OF 2018 ANNUAL MEETING MINUTES

• Motion on the floor to approve October 23, 2018 Annual Meeting minutes. Motion approved
  and carried.

V. PRESIDENT’S REPORT

• Joe Lopez (Vice President) shared the October 22, 2019 President’s Report prepared by
  Lisa Walker (President) highlighting newly-elected Board Members, 10 sub committees
  formed in 2019, 2020 budget overview, and Reserve Study.
  Please see President’s Report for details.

VI. NEW BUSINESS

A. Review of Approved 2020 Budget
Joe Lopez and Lynda Collins (fka DuLong) reviewed the 2020 proposed budget and
answered questions from homeowners.
B. Nominations from the floor
Rhonda Corbella
[Isaac Romero ??]
C. Election of Board of Directors

VII. ADJOURNMENT

7:25 pm

Organizational Meeting – Current Board Members who were present at the November 19, 2019
Annual Meeting briefly assembled to determine a date for the Organizational Meeting and to discuss
Board of Director positions.

Arbor Ridge Home Owner Meeting for July 28, 2020

Board of Directors Meeting – Virtual

I. Meeting Called to Order

• 6:30 pm

II. Approval of Minutes

• January 21, 2020 – unanimously approved

III. Management Report

ADMINISTRATIVE

1. 1. Homeowner Correspondence
      • Motion to ratify waivers previously approved (A thru C) – passed
      • Motion to not approve several homeowner fee waiver requests (D thru G) – passed

FINANCIAL

1. 1. Balance Sheet
      • Information only – no actions taken
   2. Delinquency Report
      • Motion to move #098 over to new attorney – passed

IV. New Business

1. Preliminary Discussion of $46,076 Payback to Main Reserve Fund
   • Information only – no actions taken
2. Showplace Enhancements – Open Proposals
   • Motion to rename bark dust line item in Cottage Reserve Study to “Bark dust and Lawn Renovations”- passed.
   • Motion to approve proposals #7267 and #7383 to be funded by Cottage Reserve Fund – passed.
   • Motion to approve proposal #8124 to be funded by Main Reserve Fund – passed.
   • Motion to approve proposal #6714 removal of grass along Greyhawk between Oak Creek and Desert Canyon and Moon Valley between Greyhawk and Arizona and replace with bark dust to be funded by Cottage Reserve Fund – passed.

3. Tree Removal 2020
   • Motion to approve Tree Work Proposal by NW Tree Specialists to be funded by Cottage Reserve Fund – passed.
4. 2021 Reserve Study
   • Motion to move expenses for irrigation under operation budget for Cottages to the Cottage Reserve Fund in the amount of $13,656.06 – passed
   • Motion to move expenses for irrigation under operation budget for Main to the Main Reserve Fund in the amount of $6804.87 – passed.
5. ARC Review
   • Motion to ratify the Architectural log list – passed.

V. Unfinished Business

1. 1. Motion to deny fee waiver request for homeowner who failed to attend hearing – passed.

VI. Adjournment

• Call for adjournment was at: 8:09 pm

Arbor Ridge Home Owner Meeting for January 21, 2020

Avamere at Bethany Retirement Center (Craft Room | 3 rd Floor); 16360 NW Avamere Court Portland OR 97229

I. Meeting Called to Order

• 6:37 pm

II. Meeting Minutes

• July 30, 2019 – Approved
• August 20, 2019 – Approved
• October 29, 2019 – Approved
• November 19, 2019 – Approved
• December 1, 2019 – Approved

III. Home Owner Input

IV. Committee Reports

• Landscape – Not Discussed
• Social – Holiday Light Contest was successful – prizes dispersed to winners
  
• Neighborhood Watch – Board Discussed Ideas with Traffice control in specific areas of the neighborhood

V. Management Report

ADMINISTRATIVE

1. 1. Homeowner Correspondence
      i. Motion to approve payment plan of homeowner – passed

FINANCIAL

1. 1. Delinquency Report
      1. Motion to hold off on taking any actions with regard to delinquent accounts until next board meeting – passed

MAINTENANCE AND REPAIRS

1. 1. 2020 Reserve Expenditures
      1. Mike to review asphalt, bark dust in community and report back next board meeting.
      2. Board discussed tree replacement program and potentially obtaining another report from an arborist.

VI. New Business

1. 1. Water Conservation Options
      1. Motion to adopt a policy for the landscape company to turn on the commons water no earlier than May lst and turn off by September 7th – with the added flexibility to turn back on later if the weather becomes particularly hot – passed. Board to make a final decision of turning off the water at the September 1st board meeting.
   2. Showplace Enhancements – Park Strips/Turf
      1. In an effort to conserve water, motion to remove park strip lawns along Laidlaw and replace with bark dust – except park strips from West Union to Oak Creek – passed.

Motion to approve landscape proposal # 5130 – passed.

VII. Unfinished Business

1. Occupancy Resolution
   1. Board discussed but no decisions were made.
2. Landscape Schematics Committee Resolution
   1. Not discussed
3. Perimeter Fence
   1. Not discussed

VIII. Adjournment

• Call for adjournment was at: 8:39pm

Due to the uncertainty surrounding the current coronavirus (COVID-19) outbreak in the United States and around the world and the mandatory stay at home order, the Board of Directors has decided to CANCEL the meeting scheduled for April 21, 2020.

Hopefully as more information is made available via the CDC and official channels, these regulations can be safely relaxed. Once schedules resume more confidently, we will be able to advise on the date of the next Board Meeting.

Thanks so much for your understanding and please stay healthy!